STATE OF CALIFORNIA DEPARTMENT OF CORRECTIONS
Instructions: Refer to the Human Resources Branch Policies & Procedures Manual for Duty Statement Instructions.
|1. Institution/Division/Office |2. Division/Department |
|CALIFORNIA STATE PRISON LOS ANGELES COUNTY |BUSINESS SERVICES - PERSONNEL |
|3. Class Title |4. Proposed Incumbent (if known) |
|PERSONNEL SPECIALIST | |
|5. Current Position Number (Agency-Unit-Class-Serial) |6. Effective Date |
|027-261-1303-VAR | |
|7. BRIEFLY (1 or 2 sentences) describe the position’s organization setting and major functions: |
|Under the direction of the Personnel Supervisor I, the Personnel Specialist works independently with a variety and complex work. Required to apply State Laws, |
|departmental and control agency rules and regulations, and bargaining unit provisions pertaining to a variety of personnel transactions in the areas of record |
|keeping, certification, payroll and personnel documents processing and related personnel transactions functions. This position requires a thorough and detailed|
|knowledge of appropriate laws, rules, regulations and contract language pertaining to personnel transactions. This is a multi-range level class spanning from |
|entry through advanced journey levels. |
|Work Schedule: |
|8. Percentage of time |9. Indicate the duties and responsibilities assigned to the position and the percentage of time spent on each. Group related tasks |
|performing duties: |under the same percentage with the highest percentage first. (Use an additional page if necessary.) |
| | |
| | |
| |ESSENTIAL FUNCTIONS |
|40% |Provide service and answer all employee inquiries and requests; process all appointment, separation and miscellaneous change |
| |transactions, keying these documents into the Personnel Information Management System (PIMS). Complete these documents utilizing |
| |all available resource material, for example, Memorandum of Understanding, Personnel Action Manual and Personnel Management Policy |
| |and Procedure Manual (PMPPM), Personnel Operations Manual (POM). Process monthly payroll and key into Payroll Input Process (PIP) |
| |System, overtime, shift differential and holiday pay. Compute Fair Labor Standards Acts (FLSA) and 7k wages, process and track |
| |garnishments, and miscellaneous deductions. |
| | |
| |Maintain leave balances in CLAS with monthly updates according to the different bargaining unit contracts. Maintain the Monthly |
|30% |Audit Tool Review forms, process documentation for history and pay regarding Family Medical Leave Act (FMLA), Non-Industrial |
| |Disability Leave (NDI), State Disability Insurance (SDI) and Military Leave (ML). Utilize the Aging Report to clear outstanding |
| |salary advances (S/A) and accounts receivables (A/R). Utilize the Periodic report to correct any keying errors. Correct T-Log errors.|
| |Audit approved IWSP pay against 998 for accurate monthly stipend. Process all Health, Dental and Vision benefits. Communicate with |
| |RTW coordinator, W/C specialist, Timekeepers and Budget Analyst. |
| | |
| |Process uniform allowance, educational pay and Out of Class payments. Assist the receptionist; your Personnel Supervisor and the |
|20% |Staff Services Manager I as needed providing information to be included in institutional, departmental and control agency reports. |
| | |
| |Prepare Official Personnel Files (OPF) for new and transferring employees. Monitor the receipt of new OPF’s for newly appointed |
|10% |staff. Prepare STD 612 document for transferring employees. (All Official Personnel Files will be mailed via GSO). All other duties |
| |as required; filing, assist with receptionist duties, temporary redirection to cover behind vacant OA/OT throughout Institution, etc.|
| | |
| |MARGINAL FUNCTIONS |
| |None noted. |
|PHYSICAL REQUIREMENTS |
|The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. |
|Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. |
| |
|The following is a definition of the on-the-job time spent in physical activities: |
|Constantly: Involves 2/3 or more of a workday |
|Frequently: Involves 1/2 to 2/3 of workday |
|Occasionally: Involves 1/3 or less of workday |
|N/A: Activity or condition is not applicable |
| |
|Sitting: Frequently - when keyboarding, using the telephone, keeping logs and records, copying tapes, preparing mail and associated tasks at a desk. There is |
|flexibility for movement on a frequent basis to break sitting with standing and walking. |
|Walking: Occasionally - within 50 feet to attend various meetings, to the front counter while assisting employees, to the copy and fax machine, to the |
|Accounting Office. |
|Standing: Occasionally - for periods of time to open, file or retrieve documents and to operate various equipment (i.e., copy machine and other office |
|machines). |
|Lifting: Frequently – lifting items weighing a few ounces such as paper, pens staplers, and telephone receiver. Occasionally lifting of 5-10 pounds when |
|reviewing employee files, hiring packages, etc. or a couple of reams of paper or group of files are lifted. |
|Carrying: items listed above may be carried about 15 feet within the office area. Other distances are delivered via vehicle or hand cart. |
|Bending/Stooping: Occasionally to Frequently - may choose this position to reach the lower file drawers, paper stored in a box on the floor, mail located in |
|bins, or similar items. Slight bending at the waist and neck occurs on a frequent basis throughout the day such as needed to bend over the desk to perform |
|paperwork duties. |
|Reaching in Front of Body: Frequently to constantly - when keyboarding, answering telephone, handing papers to staff, filling, copying loading paper in printer|
|or copier, opening drawers and reaching about the top of a desk, handing mail to various departments. |
|Reaching Overhead: Occasionally - to reach files stored on an upper shelf. |
|Climbing: Occasionally - takes flights of stairs into and out to the office each day. |
|Balancing: N/A |
|Push/Pulling: Frequently - to open file and desk drawers and to position the computer keyboard, moving of bins storing mail, pushing/pulling hand cart during |
|delivery of mail. |
|Kneeling/Crouching: Occasionally - may choose this position to reach the lower file drawers. |
|Crawling: N/A |
|Fine Finger Dexterity: Constantly - when keyboarding, writing notes by hand, taking phone messages and flipping through paperwork. |
|Hand/Wrist Movement: Constantly - Keyboarding about 4-5 hours a day and up to 8 hours per day when necessary to complete reports, processing pay, operating |
|office machines, answering phones, filing, dispensing mail and working with papers an files. |
|Hearing/Speech: Clear speaking and hearing required to answer telephone calls and in performing duties. |
|Sight: Adequate vision is required to review correspondence, mail and files, as well as transcribe reports. |
| |
|KNOWLEDGE, SKILLS AND ABILITITES |
|Knowledge of: Current office methods, procedures, equipment, and basic math principles. Ability to: Think logically, multitask, and apply laws, rules, |
|regulations, and bargaining contract provisions concerning personnel transactions; independently interpret and use reference material; give and follow |
|directions; gather data; design and prepare tables, spreadsheets, and charts; advise employees of their rights; consult with supervisors on alternative actions |
|which they may take on various transaction situations; communicate effectively; operate a computer keyboard/terminal; establish and maintain cooperative working|
|relations with those contacted during the course of the work; organize and prioritize work; create/draft correspondence; maintain personnel records. |
| |
|DESIREABLE QUALIFICATIONS |
|Expected to have and maintain tact in order to maintain effective communication. Establish and maintain cooperative working relations with those contacted |
|during the course of the work on a daily basis. Demonstrate satisfactory record as a law-abiding citizen; tact, good judgement, honesty and ethical behavior. |
| |
| |
| |
| |
|WORKING CONDITIONS |
|Work indoors in a thermostatically controlled environment, although occasionally the temperature fluctuates between very warm and cold. The floors for |
|performance of all duties are carpet. Use of personal computer, telephone, calculator, copy machine, fax, 2 and 3 hole punch, paper cutter, and usual office |
|supplies. |
| |
|CONDUCT, ATTENDANCE AND PERFORMANCE EXPECTATIONS |
|Employees are required to be alert, courteous and professional in their dealings with inmates, parolees, fellow employees, visitors and members of the public. |
|Every employee must be in possession of their employee identification card while on duty, and produce it upon request. An employee must promptly report the |
|loss of their ID to their supervisor immediately. Do not leave your ID at your desk. Carry it on your person at all times. Every employee must be in |
|possession of a whistle. Employees are expected to arrive to work on time, excellent attendance. Employee is expected to complete work assignments by the due |
|date and attend In-service training. |
| |
|ADDITIONAL EXPECTATIONS |
|Employees are expected to maintain confidentiality of sensitive information shared, learned, or revealed during the course of their assignment and not disclose |
|the information to unauthorized persons or entities, unless specifically authorized. |
| |
|Employees shall not seek out or use personal or confidential information relating to others for their own interest or advantage. |
| |
|Take necessary precautions to assure that proper administrative, technical, and physical safeguards are established and followed in order to protect the |
|confidentiality of records containing personal information and to assure such records are not disclosed to unauthorized individuals or entities. |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
|10. SUPERVISOR’S STATEMENT: I HAVE DISCUSSED THE DUTIES OF THE POSITION WITH THE EMPLOYEE. |
|11. EMPLOYEE’S STATEMENT: I HAVE DISCUSSED WITH MY SUPERVISOR THE DUTIES OF THE POSITION AND HAVE RECEIVED A COPY OF THE DUTY STATEMENT. |
|PRINT EMPLOYEE’S NAME |EMPLOYEE’S SIGNATURE |DATE |
|PRINT SUPERVISOR’S NAME |SUPERVISOR’S SIGNATURE |DATE |
................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.
Related download
- 2019 20 cspp california state preschool program child
- kronos paycheck calculator california state polytechnic
- sales commission agreement
- state of california department of corrections
- final paycheck worksheet
- adjusted gross income worksheet hud
- construction specification 8—mobilization and
- applicant s benefits calculation worksheet
Related searches
- state of alabama department of education
- state of minnesota department of education
- state of tennessee department of education
- state of michigan department of education
- state of nevada department of education
- state of california department of consumer affairs
- state of california department of education
- state of california department of aging
- state of california department of real estate
- state of california department of finance
- state of california board of education
- state of california department of motor vehicles