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Maximizing Benefits from Community College New Funding Formula—Action Planning Templates for Research, Action Planning, and Policy DevelopmentDraft for Second Convening, July 26, 2018Research, Data, and Information GatheringCompletion DataTopicResearch QuestionApplication of InformationResponsibleTimelineAction TakenDuplicated Success DataAre the success data reported as duplicated or unduplicated awards?Determines points for Success AllocationPresident & CEOVP Administrative ServicesConfirm result by 8/15/18Email to DOF Chris Ferguson 7/15/18VC Osmena to Rawlings: DUPLICATED 7/16/18Definition of Living WageWhat metrics are used to determine points for Living Wage factor in success data?SWP Incentive Funding? (link)Launchboard? (link)Determines point for Success AllocationRIE DirectorConfirm result by 8/15/18TBAReview of Completion Data: Degree, Certificate, TransferWhat are the stumbling blocks?Review of Completion Data: Degree, Certificate, Transfer1. RIE DirectorConfirm result by 8/15/18TBANoncredit Growth History at Other Community CollegesTopicResearch QuestionApplication of InformationResponsibleTimelineAction TakenCCC Noncredit Growth HistoryWhat is the annual growth in noncredit FTES statewide and by college over the last five years?Noncredit FTES allocation is now categorical, fixed annual allocation, so competitive among districtsSCE DeanRIE DirectorConfirm result by 8/15/182016-17 DataPrior Years TBAImpact of Multiple Measures PlacementTopicResearch QuestionApplication of InformationResponsibleTimelineAction TakenImpact of Multiple Measures Placement on FTES ProductionWhat changes has Multiple Measures Placement had on FTES in English 1A and below and Math 100s and below? What demographic changes in enrollment has Multiple Measures Placement produced?Maintaining FTES production in English and Math during the Multiple Measures transition requires data to assist in scheduling the appropriate number of sections for each course level.Data on placement of underrepresented students is important to ameliorate disproportionate impact of Multiple Measures. REI DirectorHSS DeanNS DeanEnglish ChairMath ChairCounseling DeanDesign Research: Su 18Collect and Analyze Data: F 18 & Sp 19Use results in Ed Planning & Course Scheduling: F 19 forwardAQ data shows equity 7/16/18Impact of Multiple Measures Placement on Degree and Certificate CompletionWhat changes has Multiple Measures Placement had on program completion? What demographic changes in enrollment has Multiple Measures Placement produced?Multiple Measures placement has resulted in a higher percentage of students starting at transfer level in English and Math and anticipated earlier entry into and completion of programs. Advisement and Ed Planning may need to take this effect into consideration assure completion potential is achieved and New Funding Formula points are earned.TBAAuto Award of Degrees and CertificatesTopicResearch QuestionApplication of InformationResponsibleTimelineAction TakenIncrease Auto AwardPotential for growth in Certificates, Degrees and Transfer?What policy/process challenges will Auto Award create?Increase Success and Equity points in New Funding FormulaSPASFall 2019Limited Auto Award OccurringPriority for 1 or 2 Courses to CompletionHow many students are 1 or 2 courses short of completion?Provide Registration Priority for Students Close to CompletionSPASFall 2019ConceptFinancial AidTopicResearch QuestionApplication of InformationResponsibleTimelineAction TakenReduce time to awardCurrent process time to verify FAFSAProcess improvementFinancial Aid OfficeFall 2019Improve FA processingEffective practices at other collegesProcess improvementIdentify FAFSA Data BarriersWhat FAFSA data is left incomplete?Advance prep for FAFSA DataFix FAFSA Data BarriersEffective practices to acquire typical missing FASFA dataFollow up on Missing FAFSA DataImprove Student Follow UpEffectiveness of student contact: email, textAssure Complete FAFSA FormsEnrollment AnalysisEnrollment Analysis – Continuing StudentsWhich students are not returning for the following term? Determine how to maximize enrollment of continuing studentsResponsibleTimelineAction TakenEnrollment Analysis—New StudentsWhat is our percentage yield of applicants to enrollees? Why do student apply but not enroll? What is the profile of our incoming students with regard to Supplemental and Student Success funding formula criteria?Determine how to maximize enrollment of new students, especially students qualifying for financial aid and meeting Student Success funding criteriaData Integrity and CompletenessActivityObjectivesResponsibleTimelineResourcesReportingAction TakenIncrease Transfer Data, e.g. CalPASSIncrease Transfer Success pointsImprove Pell/Promise/AB540 dataIncrease Supplemental PointsIncrease Success Equity PointsAcquire Reliable Wage Gain DataIncrease Success PointsIntegrate Wage Gain Data Into BannerStrategic Planning for Success PointsAction PlanningManaging Noncredit Growth to Support the New Funding FormulaActivityObjectivesResponsibleTimelineResourcesReportingAction TakenExpand and Enhance Noncredit English and Math Prep CoursesSummer Bridge as Prep for English 1A and Math 100 LevelSCE DeanABE DirectorHSS DeanNS DeanEnglish ChairMath ChairPhase 1. Need and Scope Planning: Early Fall 2018 SemesterPhase 2. Curriculum Revision/Development: Spring 2019Phase 3. Integrate with First Year Experience and Summer Bridge: Initial Plan in Fall, Build Schedule in Spring 2019 for 2019-20.ABE Basic Skills Courses (link)Reassigned for faculty curriculum Faculty and support staff for deliveryJoint First Year Experience Task Force Reporting to Instruction, Student Services, and Academic Senate through Co-ChairsConcepts: 7/5/18First Year Experience Sections to Establish CohortLate Start Sections for English and Math WithdrawalsCreate Noncredit Co-Requisite Skills Course TemplateIncrease CTE course success and program completion by providing open-entry, open-exit, competency-based fundamental skills acquisition and upgradingSCE Dean in collaboration with Division Deans and Department Chairs of CTE ProgramsPhase 1. Need and Scope Planning: Early Fall 2018 SemesterPhase 2. Curriculum Revision/Development: Spring 2019Phase 3. Build Schedule in Spring 19 for 19-20.Adult Basic Education Learning Center (link)Joint First Year Experience Task Force VPI, VPSS, Academic SenateConcepts: 7/5/18Manage Summer SwingActivityObjectivesResponsibleTimelineResourcesReportingAction TakenAdopt Academic Calendar to Support Summer Swing Alternate Summer Swing FTES to maximize New Funding Formula allocation until financial stability is reached.320 TeamOngoingNonePresident & BoardOngoingDual EnrollmentActivityObjectivesResponsibleTimelineResourcesReportingAction TakenProduce CTE Certificates in High SchoolIncrease New Funding Formula points for 9 and 18+ unit certificatesDual Enrollment TeamPlan in 18-19; Implement in 19-20Staff SupportVPIVPSSConcept onlyImprove Assessment Testing for More Advanced Placement in English & MathIncrease New Funding Formula points for Completion of Transfer English & Math both in High School and at Mt. SACCompleting Transfer Math and English in the First YearActivityObjectivesResponsibleTimelineResourcesReportingAction TakenFirst Year ExperienceSee belowVPI & VPSSFall 2019Faculty and StaffVPIInitiatingEffective Multiple Measures PlacementPrepared for Transfer Math & EnglishStaff and TrainingVPSS & VPIOngoingHigh School Dual EnrollmentEarly into Transfer Math & EnglishFaculty and StaffVPI & VPSSOngoingNoncredit Support CoursesImprove Completion RateCont EdOngoingFaculty and StaffDean, Cont EdExpandingEd Plan Semester Course ScheduleTake Appropriate Math & EnglishInstruction & CounselingVPI & VPSSConceptEarly AlertImprove Course Success RateInstructors, Support StaffVPI & VPSSInitiatingIncrease Tutoring, SI, Success CentersImprove Course Success RateInstructors, Support StaffVPIInitiatingCurriculum Course and Program ImpactsActivityObjectivesResponsibleTimelineResourcesReportingAction TakenIncrease Approved ADTsOffer ADTs for which courses existIncrease ADT awardsAcademic Senate and Curriculum CommitteeBy Fall 2019Faculty TimeAS, CCConceptCertificates Expanded to 16+ UnitsReview 12+ Certificates for 16+ unitsIncrease 16+ Certificate AwardsDepartments and Curriculum CommitteeBy Fall 2019Faculty TimeDepartmentsCurriculum CmteConceptCreate 9+ Unit CTE CertificatesMeet Labor Market Skill NeedsIncrease 9+ Unit Certificate AwardsDepartments and Curriculum CommitteeBy Fall 2019Faculty TimeDepartmentsCurriculum CmteConceptIncrease Articulation and Acceptance of Courses from other CollegesIncrease awards of degrees and certificatesAcademic SenateBy Fall 2019Faculty and Staff Time/ IT SupportAcademic SenateConceptReview Programs with Few AwardsImprove students taking courses leading to degrees and certificatesInstruction TeamBy Fall 2019Faculty and Staff TimeVPIOngoingStudents Take Courses in Their Comprehensive Education Plan ActivityObjectivesResponsibleTimelineResourcesReportingAction TakenEnhance Ed Plans to Improve CompletionIncrease Success Points in New Funding FormulaGuided Pathways TeamOngoingGuided PathwaysVPIVPSSTask Force FunctioningEd Plans Support Program MapsEarly Choice of MajorJoint Instruction-Student Services-IT Task Force on Ed-Plan-to-Student-Schedule2019-20DegreeWorksEduNav (link)EAB Navigate (link)Software & Staffing $$$CabinetMAP OperationalPlanningConceptRecommend Schedule from Ed PlanStay on Ed Plan Program PathMobile App for Schedule BuildingDecrease Excess UnitsFaculty AdvisingDecrease Time to DegreeDevelop case management system, especially for special programsTrack students’ progress toward goals and ensure students enrollment in appropriate coursesImplement follow through and momentum point trackingIncrease students’ progress toward completion through checklists, push messages, follow through counseling/advisingUse of Education Plan Data for Course Scheduling and SequencingActivityObjectivesResponsibleTimelineResourcesReportingAction TakenEd Plan Data and AnalyticsImprove Course Schedule PlanningInstruction Team2019-20Research SupportIT SupportVPIConceptImprove Course Sequencing2019-20VPIConceptAuto Award of Degrees and CertificatesActivityObjectivesResponsibleTimelineResourcesReportingAction TakenImprove Student Selection of MajorIncrease Degree, Certificate, and Transfer CompletionGuided Pathways TeamFall 2019Guided PathwaysVPI & VPSSGuided Pathways PlanImprove Import of College Transcripts for Equivalent CoursesArticulation ProcessIT & eTranscript CAFall 2019Staff SupportVPSS & CTOImplementation of eTranscript CAImprove tracking of students’ degree goals and majorIncrease accuracy of student info to increase auto award IT; Admissions and Records; CounselingFall 2019Increase staffing for follow up VPSS & CTODegreeWorksFinancial AidActivityObjectivesResponsibleTimelineResourcesReportingAction TakenImprove Student Use of FA $$Increase Retention & Completion of FA StudentsDirector, Financial AidAssistant Director, Financial AidAssociate VP, Student ServicesDean, CounselingDean, Student Services,Associate Dean, Success & EquityFall 2019Increased Staff and TrainingVPSS and Director, Financial AidInitiatedIncrease Financial Literacy TrainingInitiatedDecrease Process Time for FAFSA VerificationIncrease FA AwardsIncrease RetentionIncrease CompletionIncrease Supplemental PointsIncrease Success Equity PointsPlanningImprove Student Contact to Complete FAFSAIncreasingTechnology, e.g., App on Missing DataPlanningFA Liaisons to Cohort ProgramsConceptHire FA NavigatorsConceptIncrease application and filing completion rates for special populations (AB 540, Foster Youth, etc)Involve outreach to cohortsConceptForm/Join CCC Financial Aid ConsortiumIncrease FA RecipientsSpring 2020AgreementsVPSSConceptIncrease Student Units Per YearEffective Use of FA $$Spring 2020Student WorkshopsVPSSPlanningImprove Recovery Rate from FA ProbationRetention & CompletionSpring 2020VPSSInitiatingFirst Year ExperienceActivityObjectivesResponsibleTimelineResourcesReportingAction Increase Summer ProgrammingMore program options for new full time students Instruction and Student ServicesSummer and Fall 2091Faculty, Staff, and Manger TimeVPI and VPSSConceptStart Cohorts in Summer and FallIncrease RetentionInitiatingBuild with Course PacketsReduce Excess UnitsConceptMath and/or English CourseTake Ed Plan CoursesPlanningMath/English Coreq or NoncreditEarly Enrollment in Math & EnglishInitiatingCareer/Orientation/Intro CourseComplete Transfer Math & EnglishPlanningCohort Registration in Math/EnglishBuilt in Early AlertInitiatingCase Management Counseling Intrusive Counseling ModelConceptCA Promise Incentive to ParticipateCase Management TrackingConceptDevelop onboarding interventions for reentry studentsSpecialized support services to increase persistence and completionDean, Counseling,Director, OutreachConceptDevelop support process for noncredit students transitioning to creditDean, Continuing EdDean, CounselingExpandingPolicy ReviewUse of Categorical Funds to Enhance New Funding Formula AllocationEstablish First Year Experience Cohort ModelEstablish Registration System to Complete Final Two Courses in ProgramAccept credit for comparable courses from all accredited collegesReview Mt. SAC Associate Degree requirementsFunding Review2018-19 Budget – Ongoing Re: Mt. SAC:MetricSuccess @$440Equity (Pell, BOG) @$111AA/AS34 ? ADT46Certificate 16+23CTE 9 units11 ? Transfer1 ? 2 ? Transfer Math/English22Living Wate11 ? 2.71% COLA $1.25M (one-time if hold harmless)Fulltime Faculty $50M (10 positions)Student Equity & Achievement (BSSOT, SEQ, SSSP) Same $$ as 2017-18 for two yearsCA College Promise $46M ($1M ongoing)Adult Ed Data System $5M ($125K)2018-19 Budget – One-timePT Adjunct Office Hours $50 M Scheduled Maintenance, Instructional Equipment $28.465M (for Mt. SAC $600,000)Financial Aid Tech $13.5M ( about $300K to Improve Pell/BOG/AB540)Growth $6.3 M (included in Budget)Summer 1,700 FTES (Hold Harmless says you receive the same $ as in 2017-18 - Policy Issues)Mt. SAC VariablesRetiree Health Trust (Line item in the Tentative Budget – OPEB - $2.5M ongoing)CalPERS/STRS Pension Trust (Line item in Tentative Budget - $4M one-time)Health Benefits (cost for all in is $3.6M Line item in Tentative Budget $3.4M based on 2.71% COLABond PassingNew Funding Formula 2018-19Base 70% @ $3,727Supplemental (Pell/BOG/AB540) 20% @$919Student Success 10% ................
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