Update: School Transportation Efficiency

REPORT TO THE LEGISLATURE

Update: School Transportation Efficiency

2019

Authorizing legislation: RCW 28A.160.117

T.J. Kelly Chief Financial Officer

Prepared by: ? Patti Enbody, Director of Student Transportation patti.enbody@k12.wa.us | 360-725-6122

TABLE OF CONTENTS

Executive Summary .................................................................................................................................................... 3 Introduction .................................................................................................................................................................. 4 Update Status............................................................................................................................................................... 4

List of Tables

Table 1: 2019 District Efficiency Ratings Distribution ................................................................................... 6 Table 2: 2019 District Data Used in Key Performance Indicators (KPI).................................................... 6

2

Executive Summary

Each year, school districts receive an efficiency rating of their student transportation operations using data compiled in the funding system, Student Transportation Allocation Reporting System (STARS). Regional Transportation Coordinators (RTCs) conduct efficiency reviews based on districts meeting certain criteria. Eighty-six school districts received an efficiency review in 2019. Efficiency ratings are unpredictable in nature and uncontrollable items can affect the ratings. Key Performance Indicators (KPIs) are another resource RTCs use to assess districts' transportation operations.

3

Introduction

The Student Transportation Allocation Reporting System (STARS), the current student transportation funding system, was implemented in 2011. At that time, the Legislature requested an efficiency evaluation system of school district transportation operations. The Office of Superintendent of Public Instruction (OSPI) created an efficiency rating formula to encourage school districts to efficiently run their transportation operations using state resources. Regional Transportation Coordinators (RTCs) are required to conduct efficiency reviews for any districts whose efficiency rating is less than 90%.

Review Process

The RTCs complete the efficiency evaluation through three different review processes:

1. The first is for districts who receive a rating below 90% and the prior year rating was above 90%.

2. The second review process is for districts whose prior year and current year efficiency ratings are below 90%.

3. The final process is for districts whose prior year rating is below 90% and the current year rating is above 90%.

Update Status

2018?19 School Year Results

The review process for the 2018?19 school year resulted in 86 reviews out of 280 districts receiving efficiency ratings. Twenty-five districts received reviews due to efficiency ratings below 90% the current year and above 90% the prior year. The RTCs completed 47 reviews for districts with a current and prior year rating below 90%. Fourteen districts had a rating above 90% for the 2018?19 school year and were below 90% the prior year.

Factors Impacting Efficiency

The efficiency rating formula creates cohort groups and compares districts' data to generate an efficiency rating. District data changes from year to year which can change cohort groups and affect efficiency ratings. Geographic location, district reporting errors, one-time purchases, and district determined levels of school bus service can affect a district's efficiency rating.

Key Performance Indicators

Due to the changing cohort groups in the efficiency rating formula which result in the unpredictability of efficiency ratings, Regional Transportation Coordinators (RTCs) also use Key

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Performance Indicators (KPIs) when conducting an efficiency review of a district. KPI cohorts are based on the total school bus riders and are a stable comparison tool. The KPIs can indicate relative efficiency for all districts since a set standard of three operations are used:

? The number of basic program students per basic program bus, ? The number of special education students per special education bus, and ? The cost per student transported. RTCs find district reporting errors when conducting efficiency reviews and provide feedback to the district.

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LIST OF TABLES

Table 1: 2019 District Efficiency Ratings Distribution

Efficiency Rating 100% 90?99.9% 80?89.9% 70?79.9% 60?69.9% Less than 60%

2017 180 30 32 27 12

3

2018 195 28 26 23

5 7

2019 180 28 40 21

7 4

Source: The Student Transportation Allocation Reporting (STARS), June 2019.

Table 2: 2019 District Data Used in Key Performance Indicators (KPIs)

District Name

SEATTLE EVERGREEN (CLARK) BETHEL KENT NORTHSHORE ISSAQUAH LAKE WASHINGTON VANCOUVER PUYALLUP FEDERAL WAY EDMONDS EVERETT TACOMA BELLEVUE AUBURN NORTH THURSTON SPOKANE BATTLE GROUND MUKILTEO KENNEWICK

Total Riders

12,849.4 10,783.9 10,364.2 9,616.6 9,177.1 8,943.6 8,908.3 8,367.4 8,000.4 7,934.4 7,790.8 7,560.1 7,457.9 7,263.4 6,741.9 6,611.3 6,148.0 5,686.9 5,599.6 5,505.9

Basic Rider KPI

41.60 77.87 95.79 101.61 111.65 86.00 124.20 112.68 84.59 134.25 132.65 109.37 66.38 78.49 105.71 120.18 55.96 62.81 101.61 76.45

SpEd Rider KPI

5.71 7.03 10.62 10.77 8.33 5.27 11.56 9.57 9.07 9.69 7.12 9.58 9.05 5.77 8.77 8.47 9.85 6.67 8.93 10.94

Cost Per Rider

$

2,617.26

$

1,346.57

$

1,317.93

$

1,188.65

$

1,074.97

$

1,102.39

$

1,109.30

$

1,097.04

$

1,330.57

$

1,418.87

$

1,672.73

$

1,400.28

$

1,592.00

$

1,101.33

$

1,157.19

$

985.64

$

1,644.66

$

1,427.76

$

1,327.68

$

1,128.95

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District Name

HIGHLINE PASCO CLOVER PARK PENINSULA SOUTH KITSAP LAKE STEVENS RENTON TAHOMA MARYSVILLE SNOHOMISH CENTRAL KITSAP FRANKLIN PIERCE CENTRAL VALLEY SUMNER MEAD WOODLAND SHORELINE RICHLAND YELM BELLINGHAM SNOQUALMIE VALLEY CAMAS YAKIMA MOSES LAKE OLYMPIA TUMWATER MONROE NORTH KITSAP SUNNYSIDE MOUNT VERNON ARLINGTON FIFE UNIVERSITY PLACE CHENEY OAK HARBOR SHELTON

Total Riders

5,427.9 5,305.6 5,273.9 4,638.4 4,597.4 4,525.6 4,517.4 4,427.4 4,341.6 4,330.6 4,211.2 4,117.1 4,028.6 3,997.4 3,914.0 3,727.9 3,276.9 3,273.3 3,260.4 3,252.5 3,180.3 3,138.3 3,074.7 2,899.6 2,820.3 2,783.4 2,664.8 2,461.1 2,455.4 2,293.1 2,194.8 2,051.1 2,022.6 1,965.4 1,943.9 1,939.2

Basic Rider KPI 103.27

67.33 77.09 91.06 91.36 100.86 87.31 88.29 91.35 94.72 93.27 137.61 95.33 89.88 65.93 58.81 81.79 59.46 95.16 92.56 80.27 65.96 90.22 64.27 86.21 78.14 75.13 74.65 72.91 89.28 76.33 82.48 95.89 42.47 87.01 63.91

SpEd Rider KPI

8.81 10.85

9.56 6.60 7.39 8.65 6.96 9.41 8.35 6.76 8.39 7.76 13.20 7.28 8.88 5.73 8.77 10.57 8.52 6.80 4.18 7.08 12.93 8.42 10.14 8.40 8.64 8.15 12.91 9.46 9.87 7.85 10.29 11.65 13.83 11.00

Cost Per Rider

$

1,431.12

$

1,617.43

$

1,307.96

$

1,198.24

$

1,263.88

$

958.48

$

1,981.11

$

966.28

$

1,577.55

$

1,200.03

$

1,380.01

$

1,180.45

$

1,322.34

$

1,206.86

$

1,254.47

$

1,254.35

$

1,297.31

$

1,191.70

$

1,054.46

$

1,196.76

$

1,157.34

$

1,122.42

$

1,070.97

$

1,541.58

$

1,505.55

$

1,328.09

$

1,446.52

$

1,468.15

$

1,038.44

$

1,237.70

$

1,375.16

$

1,051.87

$

967.83

$

1,216.83

$

1,297.16

$

1,343.31

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District Name

Total Riders

KELSO WHITE RIVER LONGVIEW BREMERTON MERCER ISLAND EASTMONT FERNDALE WEST VALLEY (YAKIMA) SEDRO-WOOLLEY EAST VALLEY (SPOKANE) ENUMCLAW WASHOUGAL STANWOOD-CAMANO RIVERVIEW STEILACOOM HIST. BURLINGTON-EDISON WENATCHEE OTHELLO SELAH WAPATO EAST VALLEY (YAKIMA) CENTRALIA LAKEWOOD WEST VALLEY (SPOKANE) BAINBRIDGE ISLAND NORTH MASON TOPPENISH ROCHESTER PORT ANGELES LYNDEN ORTING WALLA WALLA PROSSER QUINCY

1,922.0 1,905.0 1,855.1 1,849.1 1,847.6 1,832.9 1,825.3 1,823.3 1,760.3 1,728.9

1,712.0 1,688.9 1,621.0 1,602.4 1,585.3 1,522.9 1,516.5 1,462.6 1,434.8 1,414.5 1,411.6 1,401.2 1,385.1 1,341.3

1,338.8 1,288.8 1,270.1 1,261.3 1,248.4 1,234.9 1,232.7 1,178.6 1,169.7 1,146.7

Basic Rider KPI

75.65 81.91 66.80 91.95 71.61 69.44 63.53 79.95 69.56 60.45

SpEd Rider KPI

9.15 5.91 11.83 15.28 5.51 14.01 8.42 7.88 6.78 11.08

Cost Per Rider

$

1,027.66

$

1,113.44

$

1,416.93

$

1,006.82

$

1,195.98

$

882.44

$

1,433.32

$

1,015.72

$

1,495.50

$

1,320.38

64.41

7.65

$

1,460.32

62.61

8.67

$

1,089.27

56.39

5.30

$

1,970.12

70.14

6.06

$

1,269.44

85.35

5.96

$

685.46

58.33

7.77

$

1,369.09

61.54

9.70

$

1,355.21

62.90

20.22

$

1,126.78

97.80

6.95

$

852.77

72.26

7.71

$

998.03

77.90

24.92

$

1,047.05

57.67

14.02

$

1,642.98

63.26

8.34

$

1,268.55

69.39

13.48

$

1,024.82

94.38

3.42

$

1,178.25

58.59

6.57

$

1,357.80

80.34

21.67

$

885.75

56.74

5.87

$

1,182.10

73.11

8.13

$

1,304.02

80.23

7.30

$

947.04

93.36

10.58

$

1,111.83

49.16

13.15

$

1,322.07

47.84

6.35

$

1,081.39

73.64

12.25

$

1,232.80

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