Job Description and Person Specification (HR5)



|Job Description and Person Specification (HR5) | |

|Post Number: |[pic] |

|Job Description |

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|School/Department: |Student and Academic Administration |

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|Post Title: |Learn with US Transition Officer |

|Please enter Level under |ERE |TAE |MSA |CAO |R.Nurse |Clinical |

|appropriate Career Pathway | | | | | | |

| | | |4 | | | |

|ERE Category |Academic Posts |Non-Academic Posts |

| |Academic |Research |Teaching |Enterprise |Education Development |

| |(mixed) |only |only | | |

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|Posts Responsible to (and Level): |UK Student Recruitment Manager (Level 5) |

|Posts Responsible for (and Level): |Indirect: |

| |The work of all staff in academic disciplines and Student Ambassadors contributing to the development|

| |of the Learn with US HE transition programme. |

| |

|The main focus of this post is to contribute to the expansion of the University’s highly successful and innovative Learn with US FE to HE transition |

|programme |

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|Job Purpose: |

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|To deploy a detailed understanding of higher education policies and current issues, along with own professional knowledge and expertise, to contribute to the|

|expansion and further development of the University’s flagship ‘Learn with US’ HE transition programme. The programme is designed to aid the transition from|

|FE to HE, by working in partnership with sixth forms to help students develop key skills required for HE study, such as note taking, critical thinking and |

|research skills before applying to university. |

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|To proactively promote and support the Extended Project Qualification (EPQ), both internally and externally, |

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|Key Accountabilities/Primary Responsibilities: |% Time |

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|To deliver, and contribute to the development and expansion of, the University of Southampton’s Learn with US FE to HE transition |30 |

|programme. This to include developing and delivering outreach lectures based upon current research which illustrate and promote | |

|the process of undertaking academic research. Lectures should be suitable for gifted and talented sixth form students from a range | |

|of subject backgrounds | |

| | |

|To proactively promote the Extended Project Qualification (EPQ) both internally and externally through a variety of means, | |

|including developing effective working partnerships with EPQ supervisors and Gifted and Talented Coordinators in schools and | |

|colleges and Examination Boards, delivering presentations and contributing to the development of online EPQ teaching materials such| |

|as podcasts and lesson plans | |

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|To develop and deliver HE skills workshops for students, with a particular focus on skills linked to the Extended Project |50 |

|Qualification and transition to Higher Education | |

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|To develop and run a Research-Based Learning Project, based upon an area of own research, for Year 12/13 students. This should be | |

|an activity that will run for a full day, and could be delivered on or off campus with minimal additional support for up to 40 | |

|students | |

| | |

|To recruit, train and co-ordinate a pool of postgraduate research students (PGRs), Early Career Researchers (ECRs) and e-mentors to|10 |

|assist with the delivery of the Learn with US FE to HE transition activities | |

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|To develop and deliver INSET for staff in schools and colleges which seeks to support the delivery and enhance the effectiveness of| |

|the Learn with US transition activities |5 |

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|To maintain and update the Learn with US transition website, Facebook page, YouTube channel and Twitter feed | |

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|To undertake all activity ensuring the best and most effective use of resources at all times | |

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|Any other duties that fall within the scope of the post as allocated by the line manager following consultation with the |) |

|postholder. |) |

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|Internal & External Relationships: |

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|Academic and MSA staff and students in faculties who are involved in activities relating to student recruitment |

|Staff in external schools, colleges and other organisations |

|Potential students and parents/advisors |

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|Special Requirements: |

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|A willingness to travel within the UK with the occasional overnight stay |

|Capacity to work such hours as are required during peak times to complete the job satisfactorily |

|Flexibility to take leave outside peak periods |

|Required to undertake an enhanced level Criminal Records Bureau disclosure. |

|Person Specification |

| | | | |

|Criteria |Essential |Desirable |How to be assessed |

|Qualifications, Knowledge and Experience: | | | |

| | | | |

|HND, First degree, NVQ4 or equivalent qualification and work experience |X | |Application, interview and|

| | | |presentation. |

|Postgraduate qualification | | | |

| | |X | |

|Qualified Teacher | | | |

| | |X | |

|Experience of, or currently engaged in, academic research | | | |

| |X | | |

|Significant experience of working in the FE or HE sector, preferably in a | | | |

|public-facing role with experience of promoting the institution to | | | |

|potential students, their parents and advisors in schools and colleges |X | | |

| | | | |

|Comprehensive knowledge of the secondary school and/or sixth form sector | | | |

| | | | |

|Substantial experience in making presentations to a variety of audiences | | | |

|in an educational setting, including potential students, their parents and| | | |

|advisors |X | | |

| | | | |

| | | | |

| |X | | |

| | | | |

| | | | |

|Planning and Organising: | | | |

| | | | |

|Proven experience in organising and scheduling large scale activities, |X | |Application, interview and|

|resources and events. Capacity to set aims and objectives, plan and | | |references. |

|monitor own workload and establish time-lines and consistently review | | | |

|delivery against objectives | | | |

|Problem Solving and Initiative: | | | |

| | | | |

|Proven ability to analyse issues and break them down into component parts.|X | |Application, interview and|

|Make systematic and rational judgements based on relevant information. | | |references. |

| | | | |

|Demonstrate an understanding of both institutional policy and higher | | | |

|education policy in general; engage in developing new initiatives that | | | |

|support the development of activity. |X | | |

| | | | |

|Ability to seek and collate feedback and data from activities, analyse key| | | |

|findings and summarise recommendations for senior staff. | | | |

| | | | |

| |X | | |

| | | | |

|Management and Teamwork: | | | |

| | | | |

|Ability to understand and proactively develop the one team approach to a |X | |Application, interview and|

|shared service delivery across the SAA work-stream with staff in SAAD and | | |references. |

|faculties | | | |

| | | | |

|Proven experience in setting clear objectives both in terms of own | | | |

|workload and for any staff under the post holder’s supervision; to provide|X | | |

|a positive environment in which to learn and embed best practice. | | | |

| | | | |

| | | | |

|Communicating and Influencing: | | | |

| | | | |

|Effective partnership working and interpersonal skills are essential |X | |Application, interview and|

|including: | | |references. |

| | | | |

|Proven ability to draft written reports in a clear way that addresses key |X | | |

|issues in a succinct manner | | | |

| | | | |

|Ability to convey accurate information to stakeholder groups in an | | | |

|appropriate, professional and concise manner |X | | |

| | | | |

|Capacity to speak fluently with individuals/groups and adopt a persuasive | | | |

|and constructive style at all times, using empathy to understand the | | | |

|stakeholders’ differing needs. |X | | |

| | | | |

|Demonstrate adequate preparation so that presentations are focussed, | | | |

|accurate and meet the needs of the stakeholder group. | | | |

| | | | |

| |X | | |

|Resource Management | | | |

| | | | |

|Demonstrate ability to set objectives within own project areas; allocate |X | |Application, interview and|

|staff time accordingly, monitor progress against mile-stones and | | |references. |

|re-prioritise according to the changing needs of the Department and | | | |

|work-stream. | | | |

|Service Delivery | | | |

| | | | |

|Evidence of a commitment to the continuous enhancement of the quality |X | |Application, interview and|

|standards of the Team’s outputs and development of a service ethic that | | |references. |

|adds value to the experience of potential students. | | | |

| | | | |

|Pro-active approach to the setting of standards for staff to follow and | | | |

|the collection of feedback; engagement in finding appropriate tools and | | | |

|methods. |X | | |

| | | | |

|A capacity for patience and tolerance with large numbers of staff, always | | | |

|maintaining sensitivity to their needs, particularly at times of peak | | | |

|working under pressure. | | | |

| |X | | |

|Respect for cultural differences and awareness of how institutional ways | | | |

|of working need to adapt to suit the increasing diversity of student and | | | |

|staff groups. | | | |

| | | | |

| |X | | |

|Information Technology Skills | | | |

| | | | |

|Capacity to engage with staff in iSolutions in the design and testing of |X | |Application, interview and|

|business processes and the IT soft ware and web based systems that support| | |references. |

|the Student Recruitment Team’s functions. | | | |

| | | | |

|Be fully proficient in the use of the Microsoft Office suite of products. | | | |

| |X | | |

| | | | |

|Special Requirements: | | | |

| | | | |

|Full UK Driving Licence | |X |Application, interview and|

| | | |references. |

Job Hazard Analysis Form - Appendix to Job and Person Specification

|This post is an office-based job with routine office hazards e.g. use of VDU |X |

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