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AAC Meeting MinutesFebruary 14, 2017The meeting was called to order at 2:02 p.m.Guest Speaker – Chief Chris Daniel – USF Police DepartmentChief Daniel was officially named USF’s Chief of Police in March 2015. He discussed their new strategic plan – which is the first they’ve ever had. He acknowledged that many people in the area are not aware that the university even has a police department and new branding is in order. One of their goals is to become one of the best police departments in the state. Overall, their goals are aligned with the university’s strategic goals. Of the 200 community program presentations they’ve committed to giving, 160 have been completed. Crime prevention is ‘key’ to the department, and they’re addressing known hazardous areas and improving lighting in others. They’ve added a patrol zone of 1K feet around the campus. This has allowed their officers to gain additional experience with the people who live within the community – especially juveniles. The agency is working with resource officers at the junior high school and senior high school levels. They have engaged in ‘knock-and-talk’ activities. This is when the police officer goes to the parents’ home and speaks with them about the minor. It is not uncommon for juveniles to commit crimes on USF property. In particular, bicycle thefts were prevalent. Chief Daniel noted that there has been a significant drop in thefts of bikes. The department is working with the Tampa Police Department (TPD), Hillsborough County Sherriff’s Office (HCSO), and the Temple Terrace Police departments on local initiatives. He stated that at present, they can draft Temple Terrace Police Officers to work at USF events, as their officers are OPS personnel. The department has also created the Chief’s Advisory Committee. This meeting occurs monthly, and at the meeting, officers have the opportunity to voice their concerns and ask questions. Officers are now spending eight hours a month ‘on the street.’ This includes captains and other officers. They’re investing in training and all their leaders have completed a formal FBI-lead training course. They’ve also created cross-functional teams. Information Technology personnel engage with police and make recommendations, which has increased their efficiently. He noted that their training initiatives also include those officers on the St. Petersburg campus. Chief Daniel also spoke about intelligence-led policing, recruitment efforts, technology, in-car cameras, and fiscal responsibilities. Chief Daniel answered questions from the members. He noted that the department is meeting with a range of groups, such as ours, to discuss ongoing initiatives of the department. If you would like to arrange for them to speak at your department and/or college, contact Lieutenant Charlotte Domingo. They’re able to tailor discussions on a variety of issues. When asked if the officers work in specific zones, Chief Daniel stated that there are a total of five zones. The campus is divided into four zones and the perimeter is considered the fifth. Officers do work in strategic zones. This increases interaction and engagement within the communities being served. At times, the assignments are switched though, depending on the volume of calls, etc. Officers are well-rounded. Most have a previous crime prevention background, some are trained to work on bicycles, and others teach courses. The department worked with the Florida Highway Patrol at the recent Florida State Fair, assisting in manning an information table at the Expo Hall. There is a great deal of interfacing with the local police agencies. Generally speaking, there’s interagency work on a daily basis. Often, the local agencies discuss issues via conference calls. USFPD has worked with the HCSO on field force training – which deals with handling protests (something which might typically occur on a large college campus).The biggest crime challenge on campus is property theft. The criminals operating on campus know our behaviors. It’s easy for them to fit in – they look like they belong here (i.e. thieves often appear to be students, carrying backpacks). Often, they’ll not steal a handbag, but reach into the wallet and take 1-2 credit cards. This type of theft may go unnoticed, at least initially. Bicycle thefts are still common, and it’s not rare for a group to come onto campus to steal bikes. When thieves are in groups of 5-6, it’s much more difficult to chase them. The property fence has limited access points and provides some containment, but again, thieves learn where they need to go and what access points are most advantageous to them. The best way you can prevent crime is by securing items and locking them up. Don’t leave valuable items in plain view in your car, and don’t hesitate to report when things look ‘out of place.’ It’s better to call if you feel something is suspicious. They are working with the Tampa Fire Department and EMS with regard to medical emergencies and directing ambulances on campus. If an ambulance is called, normally an officer will meet the ambulance at one of the campus entrances, and escort the ambulance to the correct location to ensure arrival. An individual being transported will likely be taken to Florida Hospital – at the corner of Fletcher and Bruce B. Downs. In the past, the police would not transport an individual requiring medical attention to the hospital. That policy will be reviewed. Most of the police cruisers are equipped with AED’s and some of the officers previously worked as EMT’s.Chief Daniel discussed the policies concerning criminal trespass. We’re a public university and individuals cannot be trespassed from the property unless they pose a threat to someone or property. If an individual is speaking on property, and the subject matter is controversial, you can’t just trespass the person based on the content of his/her speech. If the person were approached by an administrator of the university and advised to ‘stop’ and the person refused or behaved in a manner that might lead one to be concerned, then, the police might be able to intervene. Again, we’re funded with public money, so there has to be a serious concern for safety and welfare. Guest Speaker – Christopher Combie, Ph.D. – Assistant Director of Academic Services for the Ph.D. and postdoctoral programs at the Office of Graduate and Postdoctoral Affairs, Morsani College of MedicineDr. Combie provided an overview of the Ph.D. program for the members present. At present, there are six concentrations in the program. The first year is like a cohort. Those in the program take 12 credit hours in the fall and spring and 8 in the summer. All are employed as Graduate Assistants. Each GA receives a stipend of 26K per year. He noted that fees aren’t covered by the tuition waivers. Courses for the first year are prescribed. In the second year, students begin taking courses in their specialization area. They receive approximately 130 applicants to the program each year. About 10% are admitted. Dr. Combie is also responsible for facilitating several annual events. There is a three-day orientation for incoming students, a mini research symposium, bioethics training, off-campus events and conferences, Research Day, career fairs, and several conferences for minority students. Each January, there are several recruitment events on campus. At present, enrollment is low due to graduations. They are 90 post-docs at USF Health and 90 at Moffitt. His office is also responsible for onboarding these new employees. Dr. Combie answered questions about the program. He detailed the differences between the M.D. and Ph.D. programs. The M.D. degree must be obtained within six years; the Ph.D. within seven. With the Ph.D., one must go through the doctoral defense process. He noted that there were issues with the use of Banner and tracking the M.D. requirements (vs. Ph.D. courses). To enter the program, you do not need to have earned a Master’s degree. Applicants earn their M.S. degree after passing a qualifying examination. While most in the program finish their Ph.D., one individual did stop after completing his M.S. The minutes from the January meeting were approved. Team ReportsCommunity Breakfast – As of the meeting, 37 individuals had registered for the event. Leadership had previously been contacted with the date/speaker information. We do not ‘comp’ any fees for the event. Members were encouraged to disseminate information to their constituents and also their department personnel. Often, staff do not realize that this event is open to everyone. Web & Portal – We do not have a ‘go-live’ date yet for the conversion to the content management system. Pete D’Addio is working on this and hopes to have everything completed soon. He has already submitted some changes to the site. Before the ‘go-live’ there will be a test. We are missing bio sketches for some members and many are in need of updates. Please check your bio sketch and send updated information, as appropriate, to Bobby Collins. The new site will look quite similar to the Staff Senate’s site. Speakers – Speakers for the March meeting have been scheduled. The April meeting will be held at the St. Petersburg campus. A guest speaker has been obtained for that meeting as well. We will see if a van can be reserved for members to use.Week of Welcome – This is on hold until the fall. Perhaps at upcoming spring WOW events, we should consider a hot beverage, as it is cooler. Elections – The 2017 timeline is in draft form. The election process will begin in May. Constituents – Work on the constituent lists occurs after the elections in the fall. Presidential Luncheons – Terrie Wade is working on this. Ten individuals have been identified to attend and invitations will be sent shortly. The luncheon date is 3/27/17. Special Projects – Chris Akin will draft the ‘charge’ of this committee and send out information to the group soon. The constitution and bylaws of the council need to be updated. We need to think about whether or not there are too many representatives on the council and look at other potential changes. A job description for each officer position will be drafted so individuals will have clear expectations of what each role entails. Members also need to be aware of their commitments to serve on committees. Budget UpdatesIn E&G - $553.00; Carry Forward - $153.00; Auxiliary - $2,474.98; Concessions - $900.00; Aramark In-kind - $1,050.00; Foundation Account - $644.13. Some of the funds are encumbered for the breakfast event. Issues from the FloorWe discussed the Active Shooter training with Jen Fleishman. The class would take 1 – 1 ? hours. If we schedule this, Lt. Charlotte Domingo would attend (USF Police Department). We would likely need to reserve this room until 4:30 to allow time for feedback about the training. It was noted that this is a ‘presentation’ verses and active drill. By show of hand, members indicated that they were interested in this training. Several options for our meeting (with the training) were discussed. Options included: Hold meeting and training; defer the training to a later date; hold the training but meet electronically (to discuss any matters that needed votes, etc.). The executive committee will meet and send out an email to the council members with the options available (for a vote). The meeting was adjourned at 3:23 p.m. ................
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