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Chiles Boys’ Soccer Boosters Board Meeting MinutesSeptember 6, 2019Attendance: Bryan Wilkinson, Jason Clark, Elizabeth Thompson, Heather Allman, Tricia Thomas, Andy Harrison, and Amy Otis,Meeting called to order at 4:31 by Elizabeth ThompsonCoach’s CommentsCoach Wilkinson gave out an updated schedule.ConcessionsWe have three concession coordinators. Elizabeth is scheduling a meeting next week to get started planning for the season. Amy will contact Rankin to schedule the food truck for three home games.FundraisersJohnstons – We need Envelopes for the Forms/Kick Off Dinner. Heather will order on Amazon. We will request the same amount of meat as last year. Amy will make pasta to supplement. The Spirit squad will serve to conserve on portions.Mosely – Elizabeth turned in a PO request to have a check cut to the Mosley Boys Soccer Program.Pancake Breakfast – The boys can’t collect money in the street.Car Wash Fundraiser – Needs to be scheduled in January.Share Nights – The boys and girls will combine Share Nights to avoid overscheduling of Share Nights.FinancialsTricia updated the Board on the 2018/2019 year. She will look into a few issues from last year.Tricia updated the Board on the Budget for 2019/2020.The board decided to have online payments for player fees and season passes. Player passes will be $60. A computer or laptop will be needed to pay fees online at the kick off dinner. Kick Off DinnerTricia Thomas proposed having a preseason informational meeting on Sponsorships.Tricia Thomas said that we could print the forms at her office and assemble in her conference room.9th Grade will bring drinks (individual), 10th grade will bring side dishes, 11th grade will bring dessert. 12th grade will bring side dishes. Eaqch player needs to bring enough to serve 12.Lunch sponsorshipsElizabeth updated the Board that all lunches are covered for the upcoming regular season.MerchandiseElizabeth showed the Board the new travel mugs and magnets. Tricia Thomas will order t-shirts. We will sell the shirts for $10 a piece (cost is $5). The shirts will allow students to get into regular season games for free.Coach Clark updated us on team merchandise. We will be using BSN. The store will open the Tuesday following the Kickoff dinner through the following Monday.Paint the Pitch PinkElizabeth updated the Board that the Moe’s Share Night was moved to October 26, the day before PTPP.We will need to purchase concession supplies before PTPP and the preseason game because the Kickoff dinner is after these events.We will serve pizza, pink lemonade, and pink cotton candy for the game. We will need to buy water, Gatorade, chips, candy, paper plates, napkins, gloves etc. SignsElizabeth updated the board on the status of sign sponsorships. Tricia R. and Elizabeth visited the stadium and identified signs that need to come down, go up, or be replaced.SponsorshipsForms need to be updated.Soccer Spirit SquadKathryn Glass and Darlene Lowery will be the Squad coordinators. Elizabeth will open the Sign Up Genius to allow for one more coordinator.Team PicturesPictures will be November 5, 2019 on the game field from 2:00-4:30. The Booster Board will pay for the picture for the players. Elizabeth will contact Roland.Volunteer NeedsElizabeth updated the board on the status of volunteer needs.Meeting Adjourned 5:42 pm ................
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