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1) The name of the incorporated association shall be Queensland Independent Cat Council (Inc.) (in these rules called “the association”)

2) The objects for which the association is established are:-

1) To promote the health and welfare of felines through responsible breeding and ownership and to promote the interests of the cat fancy, feline owners and breeders;

2) Maintenance of a Register for pedigree cats; and

3) Maintenance of a Register of Breeders’ prefixes

POWERS

3)

1) The association has, in the exercise of its affairs all the powers of an individual.

2) The association may for example:

a) enter into contracts, and

b) acquire, hold, deal with and dispose of property; and

c) make charges for services and facilities it supplies; and

d) do other things necessary or convenient to be done in carrying out its affairs

3) The association may take over the funds, others assets and known liabilities of the present unincorporated association known as the Queensland Independent Cat Council

(4) The association may subscribe to, become a member of, and co-operate with any other association, club or organization, whether incorporated or not, whose objectives are altogether or in part similar to those of the association provided that the association shall not subscribe to or support with its funds any club, association or organisation which does not prescribe to the distribution of its income or property among its members to an extent at least as great as that imposed on the association under or by virtue of Rule 34

CLASSES OF MEMBERSHIP

4)

(1) The membership of the association shall consist of ordinary members (hereinafter referred to as “registered members’) and any of the following classes of members:

a) Junior members

b) Affiliated clubs

c) Breed groups

d) Judges Association

e) Associate members

f) Lifetime members

2) The number of registered members shall be unlimited

3) Junior members must be under the age of 18 years. Junior members may not vote and are not eligible for election to management committee positions. The number of junior members shall be unlimited.

4) For the purpose of this rule, an affiliated club is a club or association, whether incorporated or not, whose objectives are altogether or in part similar to those of the association. The number of affiliated clubs shall be unlimited.

5) A breed group shall be any club or association, whether incorporated or not, whose primary objectives relate to the promotion, breeding and benefit of a particular breed or breeds of cats. The number of breed groups shall be unlimited.

( The judges’ Association shall consist of the following individuals

a)  those ordinary members who hold a current Open licence to judge pedigree or companion kittens and cats issued by a recognised feline control body and accepted by QICC Inc.

b)  those ordinary members who hold a current Junior  licence to judge pedigree or companion kittens and cats issued by a recognised feline control body and accepted by QICC Inc.

c)  Judges Association Associate Members.  Those ordinary members who have been approved as Judging Cadets by QICC Inc. i.e. in an approved training programme to judge pedigree or companion kittens or cats.  

There shall be only one (1) Judges Association.

7) Associate members shall be individuals who hold membership of another cat controlling body, other than Queensland Independent Cat Council or its national body and by doing so relinquish any voting rights on matters affecting Queensland Independent Cat Council Inc. The number of associate members shall be unlimited.

8) Lifetime membership is bestowed on individuals for outstanding service, as determined by the members, and is to be awarded free membership for life.

5)

1) Every person who at the date of the incorporation of the association was a member of the unincorporated association and who on or before a date fixed by the management committee for the purpose agrees in writing to become a member of the association shall be admitted by the management committee to the same class of membership of the association as that member held in the unincorporated association.

2) Every member of the association who previously to agreeing to become a member of the association has paid the member’s subscription on or before the date fixed by the management committee for the purpose, as a member of the unincorporated association, shall not be liable to pay any further sum by way of annual subscription to the association for the period before the date fixed by the management committee as the date the next annual subscription becomes due.

3) Every applicant for any class of membership of the association (other than the members of the unincorporated association referred to in sub-rule (1) shall be proposed by 1 member of the association and seconded by another member.

4) The application for membership shall be made in writing, signed by the applicant and the applicant’s proposer and seconder and shall be in such form as the management committee from time to time prescribes.

MEMBERSHIP FEES

6)

1) The membership fees for each class of membership shall be such a sum as the members shall from time to time at any general meeting so determine.

a) The membership fees for each class of membership shall be payable at such time and in such manner as the management committee shall from time to time determine.

ADMISSION AND REJECTION OF MEMBERS

7)

(1) At the next meeting of the management committee after the receipt of any application and the fee applicable for any class of membership, such application shall be considered by the management committee, who shall thereupon determine upon the admission or rejection of the applicant.

2) Any applicant who receives a majority of the votes of the members of the management committee present at the meeting at which such application is being considered shall be accepted as a member to the class of membership applied for.

3) Upon the acceptance or rejection of an application for any class of membership the secretary shall forthwith give the applicant notice in writing of such acceptance or rejection.

TERMINATION OF MEMBERSHIP

8. (1) A member may resign from the association at any time by giving notice in writing to the secretary.

2) Such resignation shall take effect at the time such notice is received by the secretary unless a later date is specified in the notice when it shall take effect on that later date.

3) If a member:

a. Is convicted of an indictable offence; or

b. Fails to comply with any of the provisions of these rules; or

c. Has membership fees in arrears of 2 months or more; or

d. Conducts himself or herself in a manner considered to be injurious or prejudicial to the character or interests of the association

The management committee shall consider whether the member’s membership shall be terminated.

a) The member concerned shall be given a full and fair opportunity of presenting the member’s case and if the management committee resolves to terminate the membership it shall instruct the secretary to advise the member in writing accordingly.

APPEAL AGAINST REJECTION OR TERMINATION OF MEMBERSHIP

9. (1) A person whose application for membership has been rejected or whose membership has been terminated may, within 1 month of receiving written notification thereof, lodge with the secretary written notice of the person’s intention to appeal against the decision of the management committee.

2) Upon receipt of a notification of intention to appeal against rejection or termination of membership the secretary shall convene, within one month of the date of receipt by secretary of such notice, a general meeting to determine the appeal.

3) At any such meeting the appellant shall be given the opportunity to fully present the appellant’s case and the management committee or those members thereof who rejected the application for membership or terminated the membership subsequently shall likewise have the opportunity of presenting its or their case.

4) The appeal shall be determined by the vote (including the proxy votes) of the members present at such meeting.

5) Where a person, whose application is rejected, does not appeal against the decision of the management committee within the time prescribed by these rules or so appeals but the appeal is unsuccessful, the secretary shall forthwith refund the amount of any fee.

REGISTER OF MEMBERS

10. (1) The management committee shall cause a register to be kept by the Secretary in which shall be entered the names and residential address of all persons admitted to membership of the association as well as the secretary and postal addresses of clubs and breed groups affiliated with the association.

2) Particulars shall also be entered into the register of deaths, resignations, terminations, and reinstatements of membership and any further particulars as the management committee or the members of any general meeting may require from time to time.

3) The register shall be open for inspection at all reasonable times by any member who previously appeals to the secretary for such inspection.

SECRETARY

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( If a vacancy happens in the office of secretary, the members of the management committee must appoint or elect a secretary within 1 month after the vacancy happens.

(2) The secretary must be an individual residing in Queensland who is:

a) A member of the association elected by the association as secretary; or

b) A member of the association appointed by the association’s management committee as secretary.

MEMBERSHIP OF MANAGEMENT COMMITTEE

12. (1) The management committee of the association shall consist of:

a) A president, vice president, treasurer, secretary all of whom shall be members of the association:

b) up to three (3) other members who at an Annual General Meeting may be appointed, all of whom shall be members of the association:

c) an appointee of the Judges' Association,

d) an appointee of the Registration Committee,

e) two appointees of each affiliated club or breed group.

2) At the annual general meeting of the association, all the members of the management committee for the time being shall retire from office, and shall be eligible upon nomination for re-election, notwithstanding that an officer may not be elected to the same position for more than 3 consecutive terms, unless no other nominations for that position are received.

3) The election of officers and other members of the management committee shall take place in the following manner:-

a. Any 2 members of the association shall be at liberty to nominate any other member to serve as an officer or other member of the management committee.

b. The nomination, which shall be in writing and signed by the member with a short resume, and the member’s proposer and seconder, shall be lodged with the secretary at least 30 days before the annual general meeting at which the election is to take place.

c. A list of the candidates’ names in alphabetical order, with the proposers’ and seconders’ names, shall be forwarded by mail to eligible members at least 14 days immediately preceding the annual general meeting

d. Balloting lists shall be prepared (if necessary) containing the names of the candidates in alphabetical order, and each member shall be entitled to vote for any number of such candidates not exceeding the number of vacancies. Votes for candidates may be ascertained either by postal ballot to all eligible members, or by those members and proxies present at the annual general meeting.

e. Should, at the commencement of such meeting, there be an insufficient number of candidates nominated, nominations may be taken from the floor of the meeting

RESIGNATION OR REMOVAL FROM OFFICE OF MEMBER OF MANAGEMENT COMMITTEE

1 (1) Any member of the management committee may resign from membership of the management committee at any time by giving notice in writing to the secretary but such resignation shall take effect at the time such notice is received by the secretary unless a later date is specified in the notice when it shall take effect on that later date or such member may be removed from office at a general meeting of the association where that member shall be given the opportunity to fully present the member’s case.

(2) The question of removal shall be determined by the vote of the members present at such a general meeting.

(3) There is no right of appeal against a member’s removal from office under this section.

VACANCIES ON MANAGEMENT COMMITTEE

14. (1) The management committee shall have power at any time to appoint any member of the association to fill any casual vacancy on the management committee until the next annual general meeting.

(2) The continuing members of the management committee may act notwithstanding any casual vacancy in the management committee, but if and so long as their number is reduced below the number fixed by or pursuant to these rules as the necessary quorum of the management committee, the continuing member or management committee may act for the purposes of summoning a general meeting of the association for the purpose electing a new management committee, but for no other purpose

FUNCTIONS OF THE MANAGEMENT COMMITTEE

15 (1) Except as otherwise provided by these rules and subject to resolutions of the members of the association carried at any general meeting the management committee:

a) shall have the general control and management of the administration of the affairs, property and funds of the association; and

b) shall have authority to interpret the meaning of these rules and any matter relating to the association on which these rules are silent

(2) The management committee may exercise all the powers of the association:-

a) To borrow or raise or secure the payment of money in such manner as the members of the association may think fit and secure the same or the payment or performance of any debt, liability. Contract, guarantee or other engagement incurred or to be entered into by the association in any way

b) To borrow amounts from members and to pay interest on the amounts borrowed and to mortgage or charge its property or any part thereof

c) To invest in such manner as the members of the association may from time to time determine

(3) For subsection (2)(b) the rate of interest must not be more that the rate for the time being charged for overdrawn accounts for money lent (whatever the terms of the loan) by:

a. The financial institution for the association, or

b. If there is more than 1 financial institution for the association – the financial institution nominated by the association.

MEETINGS OF MANAGEMENT COMMITTEE

16. (1) The management committee shall meet at least once every 3 calendar months to exercise its functions.

(2) The management committee must decide how a meeting is to be called.

(3) Notice of a meeting is to be given in the way decided by the management committee.

(4) A special meeting of the management committee shall be convened by the secretary on the requestion in writing signed by not less that one-third of the members of the management committee, with requisition shall clearly state the reasons why such special meeting is being convened and the nature of the business to be transacted thereat.

(5) At every meeting of the management committee a simple majority of a number equal to the number of members elected and/or appointed to the management committee as at the close of the last general meeting of the members shall constitute a quorum.

(6) Subject as previously provided in this section, the management committee may meet together and regulate its proceedings as it thinks fit.

(7) However, questions arising at any meeting of the management committee shall be decided by a majority of votes and, in the case of equality of votes, the question shall be deemed to be decided in the negative.

(8) A member of the management committee shall not vote in respect of any contract or proposed contract with the association in which the member is interested, or any matter arising thereout, and if the member does so vote the member’s vote shall not be counted.

(9) Not less than 14 days notice shall be given by the secretary to members of the management committee of any special meeting of the management committee.

(10) Such notice shall clearly state the nature of the business to be discussed thereat.

(11) The president shall preside as chairperson at every meeting of the management committee, or if there is no president, or if at any meeting the president is not present within 10 minutes after the time appointed for holding the meeting, the vice president shall be chairperson or if the vice-president is not present at the meeting then the members may chose 1 of their number to be the chairperson of the meeting.

(12) If within half an hour from the time appointed for the commencement of a management committee meeting a quorum is not present, the meeting, if convened upon the requisition of members of the management committee, shall lapse.

(13) In any other case it shall stand adjourned to such other day and at such other time and place as the management committee may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the meeting shall lapse.

(14) A member may vote in person or by proxy or by attorney. A ballot may be held upon the request of one-third of the members of the management committee, either present or represented by proxy or attorney, in which event there must be a secret ballot.

(15) The chairperson shall appoint 2 members to conduct a secret ballot, should same be requested by one-third of the members, in such manner as the chairperson shall determine and the result of the ballot as declared by the chairperson shall be deemed to be the resolution of the meeting at which the ballot was demanded.

(16) The instrument appointing a proxy shall be in writing in the common or usual form under the hand of the appointor or the appointor’s attorney duly authorised in writing.

(17) A proxy must be a member of the association.

(18) The instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a secret ballot.

(19) Where it is desired to afford members an opportunity of voting for or against a resolution the instrument appointing a proxy shall be in the following form or a form as near thereto as circumstances permit:-

|QUEENSLAND INDEPENDENT CAT COUNCIL (INC) |

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|I, of , being a member of the above mentioned |

|association, hereby appoint of , or failing the |

|member, of , as my proxy to vote for me on my behalf |

|at the management committee meting, to be held on the day of 20 , and at any |

|adjournment thereof. |

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|Signed this day of 20 . |

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|_____________________________ Signature |

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|This form is to be used *in favour of/or against the resolution. |

|*strike out whichever is not desired. (Unless otherwise instructed, the proxy may vote as the proxy sees fit.) |

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(20) The instrument appointing a proxy shall be deposited with the secretary prior to the commencement of any meeting or adjourned meeting at which the person named in the instrument proposes to vote.

DELEGATION OF POWERS OF MANAGEMENT COMMITTEE

17. (1) The management committee may delegate any of its powers to a subcommittee consisting of such members of the association as the management committee thinks fit.

(2) Any subcommittee so formed shall in the exercise of the powers so delegated conform to any regulations that may be imposed on it by the management committee.

(3) Any subcommittee shall elect a chairperson of its meetings.

(4) If at any such meeting the chairperson is not present within 10 minutes after the time appointed for holding the meeting, the members present may choose 1 of their number to be chairperson of the meeting.

(5) A subcommittee may meet and adjourn as it thinks proper.

6) Questions arising at any meeting shall be determined by a majority of votes of the members present and, in the case of an equality of votes, the question shall be deemed to be decided in the negative.

ACTS NOT AFFECTED BY DEFECTS OR DISQUALIFICATIONS

18. All acts done by any meeting of the management committee or of a subcommittee or by any person acting as a member of the management committee shall, notwithstanding that it is afterwards discovered that there is some defect in the appointment of any such member of the management committee or person acting as aforesaid, or that the members of the management committee or any of them were disqualified, be as valid as if every such person had been duly appointed and was qualified to be a member of the management committee.

RESOLUTIONS OF MANAGEMENT COMMITTEE WITHOUT MEETING

19. (1) A resolution in writing signed by all the members of the management committee for the time being entitled to receive notice of a meeting of the management committee shall be as Valid and effectual as if it had been passed at a meeting of the management committee duly convened and held.

(2) Any such resolution may consist of several documents in like form, each signed by 1 or more members of the management committee.

FIRST GENERAL MEETING

20. (1) The first general meeting must be held not less than 1 month, and not more that 3 months, after the day the association is incorporated.

2) The management committee must decide where the meeting is to be held.

3) The business to be transacted at the first general meeting must include the appointment of an auditor.

FIRST ANNUAL GENERAL MEETING

21. The first annual general meeting must be held within 18 months after the day the association was incorporated.

SUBSEQUENT ANNUAL GENERAL MEETINGS

22. Each subsequent annual general meting must be held:

a. At least once each year; and

b. Within 3 months after the end of the associations previous financial year.

BUSINESS TO BE TRANSACTED AT THE ANNUAL GENERAL MEETING

23. The following business must be transacted at every annual general meeting:

(a) The receiving of the statement of income and expenditure, assets and liabilities and of mortgages, charges and securities affecting the property of the association for the last financial year

b) The receiving of the auditors report on the financial affairs of the association

c) The presenting of the audited statement to the meeting for adoption.

(d) The election of members of the management committee

( The appointment of an auditor

SPECIAL GENERAL MEETING

24. (1) The secretary shall convene a special general meeting by sending out notice of the meeting within 14 days of:-

a) being directed to do so by the management committee

b) being given a requisition in writing signed by not less than one-third of the members of the management committee or not less than the number of registered members of the association which equals double the numbers of members on the management committee plus one.

c) Being given notice in writing of an intention to appeal against the decision of the management committee to reject an application for membership or to terminate the membership for any reason.

2) A requisition mentioned in subsection (1) (b) shall clearly state the reasons why such a special meeting is being convened and the nature of the business to be transacted thereat.

QUORUM AT A GENERAL MEETING

25. (1) At any general meeting the number of members required to constitute a quorum shall be double the number of members comprising 12 (1) (a) plus (1) one.

2) No business shall be transacted at any general meeting unless a quorum of members is present at the time when the meeting proceeds to business.

3) For the purpose of this rule: - “Member” includes a person representing a club which is a member.

4) If within half an hour from the time appointed for the commencement of a general meeting a quorum is not present, the meeting, if convened upon the requisition of members of the management committee or the association shall lapse.

5) If any other case it shall stand adjourned to such other day and at such other time and place as the management committee may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the members present shall be a quorum.

6) The chairperson may, with the consent of any meeting at which a quorum is present (and shall if directed by the meeting), adjourn the meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.

7) When a meeting is adjourned for 30 days or more, notice of adjourned meeting shall be given as in the case of an ordinary meeting.

8) Save as foresaid it shall not be necessary to give any notice of an adjournment or of the business to be transacted at an adjourned meeting

9) For the purpose of this rule "present" includes a person either present in person or represented by another by proxy or attorney.

NOTICE OF GENERAL MEETING

26. (1) The secretary shall convene all general meetings of the association by giving not less than 14 days notice of any such meeting to the members of the association.

( The manner by which such notice shall be given shall be determined by the management committee.

(3) However, notice of any meeting convened for the purpose of hearing and determining the appeal of an applicant for membership or a member against the rejection or termination of membership by the management committee shall be given in writing.

(4) Notice of a general meeting shall clearly state the nature of the business to be discussed thereat.

PROCEDURE AT GENERAL MEETING

27. (1) Unless otherwise provided by these rules, at every general meeting:

a) The president shall preside as chairperson, or if there is no president, of it the president is not present within 15 minutes after the time appointed for the holding of the meeting or is unwilling to act, the vice-president shall be the chairperson or if the vice president is not present or is unwilling to act then the members shall elect 1 of their number to be the chairperson of the meeting; and

b) The chairperson shall maintain order and conduct the meeting in a proper and orderly manner; and

c) Every question, matter or resolution shall be decided by a majority of votes of the Ordinary and Lifetime members either present or by proxy or by attorney; and

d) Every member shall be entitled to 1 vote and in the case of an equality of votes the chairperson shall have a second or casting vote; and

e) However, no member shall be entitled to vote at any general meeting if the member’s annual subscription is more than 1 month in arrears at the time of the meeting; and

f) A member may vote in person or by proxy or by attorney. A ballot may be held upon the request of one-third of the members of the management committee, either present or represented by proxy or by attorney, in which event there shall be a secret ballot; and

g) The chairperson shall appoint 2 members to conduct a secret ballot, should same be requested by one-third of the members, in such manner as the chairperson shall determine and the result of the ballot as declared by the chairperson shall be deemed to be the resolution of the meeting at which the ballot was demanded; and

h) The instrument appointed a proxy shall be in writing in the common and usual form under the hand of the appointer or of the appointer’s attorney duly authorised in writing; and

i) A proxy must be a member of the association; and

j) Where it is desired to afford members an opportunity of voting for or against a resolution the instrument appointing a proxy shall be in the following form or a form as near thereto as circumstances permit;

|QUEENSLAND INDEPENDENT CAT COUNCIL (INC) |

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|I, of , being a member of the above mentioned |

|association, hereby appoint of , or failing the |

|member, of , as my proxy to vote for me on my behalf |

|at the management committee meting, to be held on the day of 20 , and at any |

|adjournment thereof. |

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|Signed this day of 20 . |

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|_____________________________ Signature |

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|This form is to be used *in favour of/or against the resolution. |

|*strike out whichever is not desired. (Unless otherwise instructed, the proxy may vote as the proxy sees fit.) |

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k) The instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a secret ballot; and

l) The instrument appointing a proxy shall be deposited with the secretary prior to the commencement of any meeting or adjourned meeting at which the person named in the instrument proposes to vote; and

m) The secretary shall cause full and accurate minutes of all questions, matters, resolutions and other proceedings of every management committee meeting to be entered in a book to be open for inspection at all reasonable times by any financial member who previously applies to the secretary for that inspection.

2) For the purposes of ensuring the accuracy of the recording of such minutes, the minutes of every management committee meeting shall be signed by the chairperson of that meeting or the chairperson of the next succeeding management committee meeting verifying their accuracy.

3) Similarly, the minutes of every general meeting shall be signed by the chairperson of that meeting or the chairperson of the next succeeding general meeting or annual general meeting.

4) However, the minutes of any annual general meeting shall be signed by the chairperson of that meeting or the chairperson of the next succeeding general meeting or annual general meeting,

BY-LAWS

28. The management committee may from time to time make, amend or repeal by-laws, not inconsistent with these rules, for the internal management of the association and any by-law may be set aside by a general meeting of members

ALTERATION OF RULES

29 (1) Subject to the provision of the Associations Incorporations Act 1981, these rules may be amended, rescinded or added to from time to time by a special resolution carried at any general meeting.

(2) However an amendment, rescission or addition is valid only if it is registered by the chief executive.

COMMON SEAL

30 (1) The management committee shall provide for a common seal and for its safe custody.

2) The common seal shall only be used by the authority of the management committee and every instrument to which the seal is affixed shall be signed by a member of the management committee and shall be countersigned by the secretary or by a second member of the management committee or by some other person appointed by the management committee for the purpose.

FUNDS AND ACCOUNTS

31 (1) The funds of the association must be kept in the name of the association in a financial institution decided by the management committee.

(2) Proper books and accounts shall be kept and maintained either in written or printed form in the English language showing correctly the financial affairs of the association and the particulars usually shown in books of a like nature.

3) All monies shall be deposited as soon as practicable but no later than one month after receipt thereof.

4) All monies of $100.00 or over shall be paid by electronic funds transfer or cheque signed by any 2 of the president, secretary, treasurer or other member authorised from time to time by the management committee, provided that both signatories do not reside in the same household.

5) Cheques shall be crossed “not negotiable" except those in payment of wages, allowances or petty cash recoupment, which may be open.

6) The management committee shall determine the amount of petty cash which shall be kept on the imprest system.

7) All expenditure shall be approved or ratified at a management committee meeting.

8) As soon as practicable after the end of each financial year the treasurer shall cause to be prepared a statement containing the particulars of:

a) The income and expenditure for the financial year ended, and

b) The assets and liabilities and of all the mortgages, charges and securities affecting the property of the association at the close of that year

9) If the association is incorporated within 3 months of the end of the association’s financial year, subsection (8) does not apply for the financial year the association is incorporated.

10) The auditor must examine the statement prepared under subsection (8) and present a report on it to the secretary before the next annual general meeting following the financial year for which the audit was made.

11) The income and property of the association must be used solely in promoting the association’s objects and exercising the association’s objects and exercising the association’s powers

DOCUMENTS

32. The management committee shall provide for the safe custody of books, documents, instruments of title and securities of the association.

FINANCIAL YEAR

33. The Financial year of the association shall close on the 31st December in each year.

DISTRIBUTION OF SURPLUS ASSETS TO ANOTHER ENTITY

34. (1) This section applies if the association is wound-up under part 10 of the Act and there are surplus assets.

(2) The surplus assets must not be distributed among the members but must be given to another entity.

a) That has objects similar to the associations objects, and

b) The rules of which prohibit the distribution of the entity’s income assets to its members.

2) in this section:

“Surplus assets” has the meaning given by section 92 (3) of the Act.

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