GENERAL



STATE OF INDIANARequest for Services 19-071INDIANA DEPARTMENT OF ADMINISTRATIONOn Behalf OfIndiana State Department of Health Solicitation For:Women, Infants, and Children (WIC) FormulaResponse Due Date: To Be Determined (TBD) August 21, 2019 by 3:00 PM ESTSean Cooper, Strategic Sourcing AnalystIndiana Department of AdministrationProcurement Division402 W. Washington St., Room W478Indianapolis, Indiana 46204Table of ContentsSECTION ONE: TOC \o "1-3" \h \z \u GENERAL INFORMATION AND REQUESTED PRODUCTS/SERVICES PAGEREF _Toc2331612 \h 41.1INTRODUCTION PAGEREF _Toc2331613 \h 41.2DEFINITIONS AND ABBREVIATIONS PAGEREF _Toc2331614 \h 41.3PURPOSE OF THE RFS PAGEREF _Toc2331615 \h 71.4SUMMARY SCOPE OF WORK PAGEREF _Toc2331616 \h 71.5RFS OUTLINE PAGEREF _Toc2331617 \h 91.6PRE-PROPOSAL CONFERENCE PAGEREF _Toc2331618 \h 101.7QUESTION/INQUIRY PROCESS PAGEREF _Toc2331619 \h 101.8DUE DATE FOR PROPOSALS PAGEREF _Toc2331620 \h 101.9MODIFICATION OR WITHDRAWAL OF OFFERS PAGEREF _Toc2331621 \h 111.10PRICING PAGEREF _Toc2331622 \h 121.11PROPOSAL CLARIFICATIONS AND DISCUSSIONS, AND CONTRACT DISCUSSIONS PAGEREF _Toc2331623 \h 121.12RESERVED PAGEREF _Toc2331624 \h 131.13REFERENCE SITE VISITS PAGEREF _Toc2331625 \h 131.14TYPE AND TERM OF CONTRACT PAGEREF _Toc2331626 \h 131.15CONFIDENTIAL INFORMATION PAGEREF _Toc2331627 \h 131.16TAXES PAGEREF _Toc2331628 \h 141.17PROCUREMENT DIVISION REGISTRATION PAGEREF _Toc2331629 \h 141.18SECRETARY OF STATE REGISTRATION PAGEREF _Toc2331630 \h 141.19COMPLIANCE CERTIFICATION PAGEREF _Toc2331631 \h 141.20EQUAL OPPORTUNITY COMMITMENT PAGEREF _Toc2331632 \h 141.21MINORITY & WOMEN'S BUSINESS ENTERPRISES RFS SUBCONTRACTOR COMMITMENT (MWBE) PAGEREF _Toc2331633 \h 151.22INDIANA VETERAN OWNED SMALL BUSINESS SUBCONTRACTOR COMMITMENT (IVOSB) PAGEREF _Toc2331634 \h 161.23AMERICANS WITH DISABILITIES ACT PAGEREF _Toc2331635 \h 161.24SUMMARY OF MILESTONES PAGEREF _Toc2331636 \h 161.25RESERVED PAGEREF _Toc2331637 \h 171.26CONFLICT OF INTEREST PAGEREF _Toc2331638 \h 17SECTION TWO: PROPOSAL PREPARATION INSTRUCTIONS PAGEREF _Toc2331639 \h 172.1GENERAL PAGEREF _Toc2331640 \h 172.2TRANSMITTAL LETTER PAGEREF _Toc2331641 \h 182.2.1Agreement with Requirement in listed in Section 1 PAGEREF _Toc2331642 \h 182.2.2Summary of Ability and Desire to Supply the Required Products or Services PAGEREF _Toc2331643 \h 182.2.3Signature of Authorized Representative PAGEREF _Toc2331644 \h 182.2.4Respondent Notification PAGEREF _Toc2331645 \h 182.2.5Confidential Information PAGEREF _Toc2331646 \h 182.2.6Other Information PAGEREF _Toc2331647 \h 192.3BUSINESS PROPOSAL PAGEREF _Toc2331648 \h 192.3.1General (optional) PAGEREF _Toc2331649 \h 192.3.2Respondent’s Company Structure PAGEREF _Toc2331650 \h 192.3.3 Company Financial Information PAGEREF _Toc2331651 \h 192.3.4 Integrity of Company Structure and Financial Reporting PAGEREF _Toc2331652 \h 202.3.5 Contract Terms/Clauses PAGEREF _Toc2331653 \h 202.3.6 References PAGEREF _Toc2331654 \h 212.3.7 Registration to do Business PAGEREF _Toc2331655 \h 212.3.8 Authorizing Document PAGEREF _Toc2331656 \h 222.3.9 Subcontractor PAGEREF _Toc2331657 \h 222.3.10 RESERVED PAGEREF _Toc2331658 \h 232.3.11 General Information PAGEREF _Toc2331659 \h 232.3.12 Experience Serving State Governments PAGEREF _Toc2331660 \h 232.3.13 Experience Serving Similar Clients PAGEREF _Toc2331661 \h 232.3.14 Indiana Preferences PAGEREF _Toc2331662 \h 232.3.15 RESERVED PAGEREF _Toc2331663 \h 232.4TECHNICAL PROPOSAL PAGEREF _Toc2331664 \h 232.5COST PROPOSAL PAGEREF _Toc2331665 \h 242.6INDIANA ECONOMIC IMPACT PAGEREF _Toc2331666 \h 252.7BUY INDIANA INITIATIVE/INDIANA COMPANY PAGEREF _Toc2331667 \h 25SECTION THREE: PROPOSAL EVALUATION PAGEREF _Toc2331668 \h 253.1BID EVALUATION PROCEDURE PAGEREF _Toc2331669 \h 25SECTION ONEGENERAL INFORMATION AND REQUESTED PRODUCTS/SERVICESINTRODUCTIONIn accordance with Indiana statute, including IC 5-22-6, the Indiana Department of Administration (IDOA), acting on behalf of the Indiana State Department of Health, requires Formula for the Women, Infants, and Children (WIC) program. It is the intent of IDOA to solicit responses to this Request for Services (RFS) in accordance with the statement of work, proposal preparation section, and specifications contained in this document.This RFS is being posted to the IDOA website () for downloading. A nominal fee will be charged for providing hard copies. Neither this RFS nor any response (proposal) submitted hereto are to be construed as a legal offer.DEFINITIONS AND ABBREVIATIONSFollowing are explanations of terms and abbreviations appearing throughout this RFS. Other special terms may be used in the RFS, but they are more localized and defined where they appear, rather than in the following list.Award RecommendationIACIDOA’s summary to the agency being supported, typically in letter format, of the solicitation and suggestion on vendor selection for the purposes of beginning contract negotiations.Indiana Administrative CodeICContract AwardIndiana CodeThe acceptance of IDOA’s Award Recommendation by the agency being supported in conjunction with the public posting of the Award Recommendation.VSCValuable Scope Contribution – A business function that supports the scope of this solicitationFull Time Equivalent (FTE)The State defines FTE as a measurement of an employee's productivity when executing the scope of work in this RFS for a specific project or contract. An FTE of 1 would mean that there is one worker fully engaged on a project. If there are two employees each spending 1/2 of their working time on a project that would also equal 1 FTEImplementationThe successful implementation of WIC Formula as specified in the contract resulting from this RFSInstallationThe delivery and physical setup of products or services requested in this RFSOther Governmental BodyAn agency, a board, a branch, a bureau, a commission, a council, a department, an institution, an office, or another establishment of any of the following:The judicial branchThe legislative branchA political subdivision (includes towns, cities, local governments, etc.)A state educational institutionProductsTangible goods or manufactured items as specified in this RFSProposalAn offer as defined in IC 5-22-2-17RespondentAn offeror as defined in IC 5-22-2-18. The State will not consider a proposal responsive if two or more offerors submit a joint or combined proposal. One entity or individual must be clearly identified as the respondent who will be ultimately responsible for performance of the contractServicesWork to be performed as specified in this RFSStateThe State of IndianaState AgencyAs defined in IC 4-13-1, “state agency” means an authority, board, branch, commission, committee, department, division, or other instrumentality of the executive, including the administrative, department of state governmentTotal Bid AmountThe primary-milk based and soy-based formula amounts that the respondent proposes within Attachment D: Formula Rebate Bid Sheet will be combined and after added together represent their total, all-inclusive price.VendorAny successful respondent selected as a result of the procurement process to deliver the products or services requested by this RFSISDHIndiana State Department of Health.ClientAn individual receiving WIC services.Contract Brand Infant Formula Infant formula (not including exempt) produced by the manufacturer awarded the infant formula cost containment contract.Electronic Benefit Transfer (EBT)The issuance of WIC benefits to clients electronically via a card.Exempt Infant FormulaInfant formula that meets the requirements for an exempt infant formula under section 412(h) of the Federal Food, Drug, and Cosmetic Act (21 U.S.C. 350a(h)) and the regulations at 21 CFP parts 106 and 107 (7 CFR 246.2). Federal Fiscal YearThe fiscal year is defined as October 1 through September 30.Food PackageSupplemental food prescribed for client profile.Infant FormulaAny formula in the manufacturer’s product line that: 1) complies with the Infant Formula Act of 1980 as amended which defines “infant formula” as “a food which purports to be or is represented for special dietary use solely as a food for infants by reason of its simulation of human milk or its suitability as a complete or partial substitute for human milk”; and 2) complies with the definition and requirements for “infant formula” under the Federal Food, Drug, and Cosmetic Act including [Sections 201(z) and 412 of Act, 21 U.S.C. 321(z) and 350a respectively], excluding “exempt infant formulas, [Section 412(h) of the Act 21 U.S.C 350a(h)], and with all applicable Food and Drug Administration (FDA), Department of Health and Human Services regulations pursuant to the Act, and the regulation at 21 U.S.C. Part 106 and 107.Primary Contract Infant FormulaThe specific infant formula for which manufacturers submit a bid to a State agency in response to a rebate solicitation and for which a contract is awarded by the State agency as a result of the bid (7 CFR 246.2).RedemptionThe Indiana WIC Program defines redemption as the act of a client purchasing WIC benefits from a WIC vendor.Retail Food Delivery SystemIndiana WIC authorized grocery stores and pharmacies that redeem WIC EBT benefits for food purchased by WIC clients.RTUReady - to - use.RTFReady - to - feed.USDAUnited States Department of Agriculture.WICThe Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) authorized by section 17 of the Child Nutrition Act of 1966 and reauthorized by the Healthy, Hunger – Free Kids Act of 2010 (Public Law 111-296).WIC VendorStores authorized by the State agency to provide authorized supplemental foods to clients under a retail food delivery system.PURPOSE OF THE RFSIndiana solicits (single) sealed bids from infant formula manufacturers to supply and provide a rebate on all infant formulas it produces that the State chooses to issue, except exempt infant formulas (§246.16a(c)(1)). The State evaluates rebates for all physical forms (concentrated liquid, powder, and ready-to feed (RTF)), of a milk-based formula that meets the requirements under §246.10(e)(1)(iii)7(2)(iii), and is suitable for the routine issuance to the majority of generally healthy, full term infants (§246a(c)(4)(i)&(ii)). Therefore, the purpose of this Bid Solicitation is to select a Respondent that can satisfy the State’s need for an infant formula cost-containment system. The Indiana WIC program issues infant formula in accordance with §246.10(e) (1)-(3), (9). It is the intent of the Indiana State Department of Health (ISDH) to contract with an authorized infant formula manufacturer who can provide a rebate on its product line of iron - fortified milk - based and soy - based liquid concentrate, powdered, and ready - to - use (RTU) or ready - to - feed (RTF) infant formula purchased by the Indiana WIC Program through the program’s retail food delivery system. The State Agency will, if necessary to provide the full nutritional benefit, use the methodology outlined in §246.10(h) when issuing infant formula. Procurement of the infant formula cost containment contract maximizes full and open competition and does not contain provisions that prevent a manufacturer from competing for the contract (§246.16a(c) ) SUMMARY SCOPE OF WORKBecause federal funds are associated with the WIC Formula awarded as a result of this RFS, any vendor responding should be familiar with the federal rules regarding contractor suspension, disbarment and exclusion. Before awarding a contract, the State will review the performance and integrity information available from the System for Award Management (SAM) Exclusions.The Indiana WIC Program is funded by the United States Department of Agriculture (USDA) and is administered by ISDH.? During the 2018 federal fiscal year, the Indiana WIC Program served approximately 306,100 unduplicated clients or 143,730 clients per month.? Twenty four (24) percent of current clients are women.? Twenty six (26) percent of current clients are infants.? And, fifty one (51) percent are children.? During the 2018 federal fiscal year, 58,497 infants were exclusively breastfed and 6,359 were prescribed exempt infant formula.? During federal fiscal year 2018, Indiana WIC clients redeemed approximately 2.8 million containers of infant formula through the Indiana WIC Program’s retail food delivery system.?The total rebate provided to the Indiana WIC Program through its infant formula cost - containment program for federal fiscal year 2018 was $39,734,299.00. The Indiana WIC Program participation and infant formula data does not necessarily reflect actual issuance and redemption that will occur under the new contract (§246.16a(c)(6)).In calendar year 2018, the following infant formula monthly quantity amounts were issued:CAT_CODECAT_DESCSUB_CAT_CODESUBCAT_DESCMONTHLY_QTYUNIT_OF_MEASURE21Infant Formula (IF)05712.7 oz Gerber GENTLE Powder - Orange Label130,227CAN21Infant Formula (IF)05812.1 oz Gerber GENTLE Concentrate - Orange Label9,976CAN21Infant Formula (IF)0598.45 oz Bottle(s) Gerber Good Start Gentle RTU2,379PKG21Infant Formula (IF)06012.9 oz Gerber SOY Powder - Blue Label23,953CAN21Infant Formula (IF)06112.1 oz Gerber SOY Concentrate - Blue Label2,559CAN21Infant Formula (IF)0628.45 oz Bottle(s) Gerber Good Start SOY RTU429PKG21Infant Formula (IF)09512.4 oz Gerber SOOTHE Powder - Purple Can88,095CANThe Indiana WIC Program is seeking an infant formula cost-containment system that will produce the maximum savings and therefore allow the greatest number of Indiana WIC clients to benefit from program services. Respondent will supply the infant formula and provide a rebate per container of any infant formula in its product line (excluding exempt infant formula) that the Indiana WIC Program chooses to include in its food package. The Indiana WIC Program currently utilizes a management information system that creates and manages WIC client files, issues food benefits for use by clients to obtain infant formula and is used by Program staff to produce monthly infant formula reports that track the redemption of benefits. Local agencies such as local health departments, hospitals, or not-for-profit entities are awarded contracts to sponsor local WIC clinic services. Local WIC clinic staff may issue up to three (3) months’ worth of benefits. Infant Formula product name, size, and product form of the Contractor’s formula are made available on the client’s EBT card. The management information system (MIS) ensures the Program has a system that provides a reasonable accounting of containers redeemed by clients §246.16a(k). The MIS tracks redeemed benefits during a given month for the Contractor’s brands issued via EBT. The Indiana WIC Program intends for the Respondent to pay rebates only on containers of infant formula actually purchased.? Payment to ISDH shall be based on Containers redeemed multiplied by Agreed Contractual Rebate. Please see Attachment H: Rebate Invoices – 3 Months. Except for the primary contract infant formula, the Indiana WIC Program provides no guarantee of the quantity, type, or physical forms that will be used under a new contract. The Primary Contract Infant Formula will be the formula of first choice for issuance to infants with all other formula issued as an alternative to the primary contract infant formula (§246.16a(c)(8) & 246.10(e)(l)(iii)). The State allows for the purchase of non-contract brands of infant formula with medical documentation (§246.10(d)(1)(i)) & (§246.16a(c)(9)). ISDH reserves the right to approve or reject any new and/or improved iron-fortified infant formula for issuance in the Indiana WIC program. Any new contract infant formula introduced will be subject to a rebate determined by the contractor prior to the signing of the contract. If any new container size is introduced during the contract period and is approved by the Indiana WIC Program, then the Contractor will pay a rebate that yields the same percent discount for the new container size. ISDH requires the manufacturer to provide Indiana WIC with at least a 90-day advance notification of any changes in label, unit size, and reformulation of contract infant formula. If the contractor is unable to supply or discontinues production of the primary or soy contract infant formula included in the Contractor’s original proposal and accepted by the contract, then the Contractor will pay a rebate that yields the same net price per ounce for the substitute formula it issues, provided that the new infant formula meets the United States Food and Drug Administration (FDA) guidelines (21 CFR §106.110). In providing contract infant formula, Respondent acknowledges that the WIC Acronym and the WIC Logo are service marks owned by the USDA, and that all rights therein and goodwill pertaining thereto belong exclusively to USDA. Respondent shall not use these service marks in any manner on its goods or their containers or packaging or on tags or labels affixed thereto. Respondent also shall not use the WIC Logo in advertising or other promotional materials. Respondent shall not use the WIC Acronym in advertising in any manner that is likely to cause confusion, mistake, or deception as to the affiliation, connection, or association of the Respondent with the WIC Program, or as to the sponsorship or approval of the Respondent’s goods, services, advertising, or commercial activities, including nutritional message(s), by the WIC Program, USDA, or Indiana WIC. Respondent shall include the following statement with any use of the WIC Acronym in advertising: “WIC is a registered service mark of the U.S. Department of Agriculture for USDA’s Special Supplemental Nutrition Program for Women, Infants and Children.” (FNS Instruction 800-2, dtd. 6/21/92 & GAO 06-282, Feb. 2006).RFS OUTLINEThe outline of this RFS document is described below:SectionDescriptionSection 1 – General Information and Requested Products or ServicesThis section provides an overview of the RFS, general timelines for the process, and a summary of the products/services being solicited by the State/Agency via this RFSSection 2 – Proposal Preparation InstructionThis section provides instructions on the format and content of the RFS including a Letter of Transmittal, Business Proposal, Technical Proposal, and a Cost ProposalSection 3 – Proposal Evaluation CriteriaThis sections discusses the evaluation criteria to be used to evaluate respondents’ proposalsAttachment AM/WBE Participation Plan FormAttachment BSample ContractAttachment CIndiana Economic Impact FormAttachment DFormula Rebate Bid SheetAttachment EBusiness Proposal TemplateAttachment FTechnical Proposal TemplateAttachment GQ&A TemplateAttachment HRebate Invoices - 3 MonthsPRE-PROPOSAL CONFERENCEIDOA has determined that a pre-proposal conference is non-applicable due to the Bid Evaluation Procedure as outlined within Sub-Section 3.1 of this RFS. QUESTION/INQUIRY PROCESSAll questions/inquiries regarding this RFS must be submitted in writing by the deadline of 3:00 p.m. Eastern Time on May 23, 2019. Questions/Inquiries may be submitted in Attachment G, Q&A Template, via email to RFP@idoa. and must be received by the time and date indicated above.Following the question/inquiry due date, Procurement Division personnel will compile a list of the questions/inquiries submitted by all Respondents. The responses will be posted to the IDOA website according to the RFS timetable established in Section 1.24. The question/inquiry and answer link will become active after responses to all questions have been compiled. Only answers posted on the IDOA website will be considered official and valid by the State. No Respondent shall rely upon, take any action, or make any decision based upon any verbal communication with any State employee.Inquiries are not to be directed to any staff member of the Indiana Department of Health or staff or members of any other participating agency. Such action may disqualify Respondent from further consideration for a contract resulting from this RFS.If it becomes necessary to revise any part of this RFS, or if additional information is necessary for a clearer interpretation of provisions of this RFS prior to the due date for proposals, an addendum will be posted on the IDOA website. If such addenda issuance is necessary, the Procurement Division may extend the due date and time of proposals to accommodate such additional information requirements, if required.DUE DATE FOR PROPOSALSAll proposals must be received at the address below by the Procurement Division no later than 3:00 p.m. Eastern Time on TBD August 21, 2019. Each Respondent must submit one original CD-ROM or USB “flash drive” (marked "Original") and three (3) complete copies on separate CD-ROMs or USB’s of the proposal, including the Transmittal Letter and other related documentation as required in this RFS. The original CD-ROM will be considered the official response in evaluating responses for scoring and protest resolution. The respondent's proposal response on this CD may be posted on the IDOA website, () if recommended for selection. Each copy of the proposal must follow the format indicated in Section Two of this document. Unnecessarily elaborate brochures or other presentations, beyond those necessary to present a complete and effective proposal, are not desired. All proposals must be addressed to:Sean Cooper, Strategic Sourcing Analyst Indiana Department of Administration Procurement Division402 West Washington Street, Room W468 Indianapolis, IN 46204If you hand-deliver solicitation responses:To facilitate weapons restrictions at Indiana Government Center North and Indiana Government Center South, as of July 21, 2008, the public must enter IGC buildings through a designated public entrance. The public entrance to Indiana Government Center South is located at 10 N. Senate Avenue (East side of building). This entrance will be equipped with metal detectors and screening devices monitored by Indiana State Police Capitol Police.Passing through the public entrance may take some time. Please be sure to take this information into consideration if your company plans to submit a solicitation response in person.If you ship or mail solicitation responses: United States Postal Express and Certified Mail are both delivered to the Government Center Central Mailroom, and not directly to the Procurement Division. It is the responsibility of the Respondent to make sure that solicitation responses are received by the Procurement Division at the Department of Administration’s reception desk on or before the designated time and date. Late submissions will not be accepted. The Department of Administration, Procurement Division clock is the official time for all solicitation submissions.Regardless of delivery method, all proposal packages must be sealed and clearly marked with the RFS number, due date, and time due. IDOA will not accept any unsealed bids. Any proposal received by the Department of Administration, Procurement Division after the due date and time will not be considered. Any late proposals will be returned, unopened, to the Respondent upon request. All rejected proposals not claimed within 30 days of the proposal due date will be destroyed.No more than one proposal per Respondent may be submitted.The State accepts no obligations for costs incurred by Respondents in anticipation of being awarded a contract.MODIFICATION OR WITHDRAWAL OF OFFERSModifications to responses to this RFS may only be made in the manner and format consistent with the submittal of the original response, acceptable to IDOA and clearly identified as a modification.The Respondent’s authorized representative may withdraw the proposal, in person, prior to the due date. Proper documentation and identification will be required before the Procurement Division will release the withdrawn proposal. The authorized representative will be required to sign a receipt for the withdrawn proposal.Modification to, or withdrawal of, a proposal received by the Procurement Division after the exact hour and date specified for receipt of proposals will not be considered.PRICINGPricing on this RFS must be firm and remain open for a period of not less than 180 days from the proposal due date. Any attempt to manipulate the format of the document, attach caveats to pricing, or submit pricing that deviates from the current format will put your proposal at risk.The contract will be awarded to the responsive and responsible bidder offering the lowest total monthly net price for a standardized number of units of infant formula. (§246.16a(c)(4)(ii)) §246.16a(c)(5). Under 7 CFR 246.16a(c)(1)(ii), a State agency must “publicly open and read all bids aloud on the day the bids are due.” Section 3.1.2. Bid Evaluation Procedures states:? “The proposals that meet all mandatory requirements as provided in the Bid Solicitation will then be evaluated based on the “total net cost per month” calculated in Attachment D (bid sheet). Whichever bidder meets the mandatory requirements and has the lowest “total net cost per month” will be awarded the contract.Bids will be read aloud on TBD August 21, 2019 beginning at 3:00PM EST and located within IDOA’s Conference Room 4B on the 4th Floor of the Indiana Government Center SouthThe public entrance to Indiana Government Center South is located at: 10 N. Senate Avenue (East side of building). For respondents that will be dialing in remote via phone:Dial: 240-454-0887 - Enter Access Code: 737 255 369Please refer to the Cost Proposal sub-section under Section 2 for a detailed discussion of the proposal pricing format and requirements.The contractor is to pay invoices within the timeframe stipulated by ISDH, and is not allowed to withhold any rebate payments under any circumstances. The contractor must notify ISDH of any dispute or error in the rebate invoice within the timeframe stipulated by ISDH in the contract. Adequate time, as defined by contract terms, will be given to the contractor to notify ISDH of any dispute or error. All rebate disputes must be settled by the closeout of the fiscal year in which the rebate was earned.PROPOSAL CLARIFICATIONS AND DISCUSSIONS, AND CONTRACT DISCUSSIONSThe State reserves the right to request clarifications on proposals submitted to the State. The State also reserves the right to conduct proposal discussions, either oral or written, with Respondents.These discussions could include request for additional information, request for cost or technical proposal revision, etc. Additionally, in conducting discussions, the State may use information derived from proposals submitted by competing respondents only if the identity of the respondent providing the information is not disclosed to others. The State will provide equivalent information to all respondents which have been chosen for discussions. Discussions, along with negotiations with responsible respondents may be conducted for any appropriate purpose.The Procurement Division will schedule all discussions. Any information gathered through oral discussions must be confirmed in writing.A sample contract is provided in Attachment B. Any requested changes to the sample contract must be submitted with your response (See Section 2.3.5 for details). The State reserves the right to reject any of these requested changes. It is the State’s expectation that any material elements of the contract will be substantially finalized prior to contract award.RESERVEDREFERENCE SITE VISITSThe State may request a site visit to a Respondent’s working support center to aid in the evaluation of the Respondent’s proposal. Site visits, if required will be discussed in the technical proposal.TYPE AND TERM OF CONTRACTThe term of the contract shall be for a period of two (2) years from the date of contract execution. There may be two (2) one year renewals for a total of four (4) years at the State’s option. Contract terms may not be negotiated with respect to the following: (a) Length or number of extension periods, and (b) rebate amounts that will apply to the contract and any extension period (s), or the method by which the rebates will be calculated may not be negotiated (USDA Policy Memo 94-6). Contract extensions shall be agreed upon and signed at least 12 months prior to contract expiration date.CONFIDENTIAL INFORMATIONRespondents are advised that materials contained in proposals are subject to the Access to Public Records Act (APRA), IC 5-14-3 et seq., and, after the contract award, the entire RFS file will be posted on the IDOA website and may be viewed and copied by any member of the public, including news agencies and competitors. The responses are deemed to be “public records” unless a specific provision of IC 5-14-3 protests it from disclosure. Respondents claiming a statutory exception to the APRA must indicate so in the Transmittal Letter which specific provision applies to which specific part of the response. Confidential Information must also be clearly marked in a separate folder on any included CD-ROM. Please note citing “Confidential” on an entire section is not sufficient. The Public Access Counselor (PAC) provides guidance on APRA. Respondents are encouraged to read guidance from the PAC on this topic as this is the guidance IDOA follows: 18-INF-06; Redaction of Public Procurement Documents Informal InquiryIf the Respondent does not identify the statutory exception, the Procurement Division will not consider the submission confidential. The state also reserves the right to seek the opinion of the PAC for guidance if the state has doubts the cited exception is applicable.Respondents also agree to not request access to any records identifying clients by name and/or address (§246.26(d)) or any information about a WIC vendor that individually identifies the vendor, except for vendor’s name, address, telephone number, Web site/e-mail address, store type, and authorization status (§246.26(e)).TAXESProposals should not include any tax from which the State is exempt.PROCUREMENT DIVISION REGISTRATIONIn order to receive an award, you must be registered as a bidder with the Department of Administration, Procurement Division. Therefore, to ensure there is no delay in the award all Respondents are strongly encouraged to register prior to submission of their response. Respondents should go to idoa/2464.htm .SECRETARY OF STATE REGISTRATIONIf awarded the contract, the Respondent will be required to register, and be in good standing, with the Secretary of State. The registration requirement is applicable to all limited liability partnerships, limited partnerships, corporations, S-corporations, nonprofit corporations and limited liability companies. Information concerning registration with the Secretary of State may be obtained by contacting:Secretary of State of Indiana Corporation Division402 West Washington Street, E018 Indianapolis, IN 46204(317) 232-6576sosCOMPLIANCE CERTIFICATIONResponses to this RFS serve as a representation that it has no current or outstanding criminal, civil, or enforcement actions initiated by the State, and it agrees that it will immediately notify the State of any such actions. The Respondent also certifies that neither it nor its principals are presently in arrears in payment of its taxes, permit fees or other statutory, regulatory or judicially required payments to the State. The Respondent agrees that the State may confirm, at any time, that no such liabilities exist, and, if such liabilities are discovered, that State may bar the Respondent from contracting with the State, cancel existing contracts, withhold payments to setoff such obligations, and withhold further payments or purchases until the entity is current in its payments on its liability to the State and has submitted proof of such payment to the State.EQUAL OPPORTUNITY COMMITMENTPursuant to IC 4-13-16.5 and in accordance with 25 IAC 5, Executive Order 13-04 and IC 5-22-14-3.5, it has been determined that there is a reasonable expectation of minority, woman, and Indiana veteran business enterprises subcontracting opportunities on a contract awarded under this RFP. Therefore a contract goal of 8% for Minority Business Enterprises and 8% for Woman Business Enterprises have been established and all respondents will be expected to comply with the regulation set forth in 25 IAC 5, Executive Order 13-04 and IC 5-22-14-3.5.Failure to address these requirements may impact the evaluation of your proposal.MINORITY & WOMEN'S BUSINESS ENTERPRISES RFS SUBCONTRACTOR COMMITMENT (MWBE)In accordance with 25 IAC 5-5, the respondent is expected to submit with its proposal a Minority & Women’s Business Enterprises RFP Subcontractor Commitment Form. The Form must show that there are, participating in the proposed contract, Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) listed in the Minority and Women’s Business Enterprises Division (MWBED) directory of certified firms located at participation is met through use of vendors who supply products and/or services directly to the Respondent, the Respondent must provide a description of products and/or services provided that are directly related to this proposal and the cost of direct supplies for this proposal. Respondents must complete the Subcontractor Commitment Form in its entirety. The amount entered in “TOTAL BID AMOUNT” should match the “Total Net Cost Per Month” listed in Attachment D: Formula Rebate Bid Sheet.Failure to meet these goals will affect the evaluation of your Proposal. The Department reserves the right to verify all information included on the MWBE Subcontractor Commitment Form.Prime Contractors must ensure that the proposed subcontractors meet the following criteria:Must be listed on the IDOA Directory of Certified Firms, on or before the proposal due datePrime Contractor must include with their proposal the subcontractor’s M/WBE Certification Letter provided by IDOA, to show current status of certification.Each firm may only serve as one classification – MBE, WBE, or IVOSB (see section 1.22)A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement.Must serve a Valuable Scope Contribution (VSC). The firm must serve a value-added purpose on the engagement, as confirmed by the State.Must provide goods or service only in the industry area for which it is certified as listed in the directory at be used to provide the goods or services specific to the contractNational Diversity Plans are generally not acceptableMinority & Women’s Business Enterprises RFP Subcontractor Letter of Commitment (MWBE)A signed letter(s), on company letterhead, from the MBE and/or WBE must accompany the MWBE Subcontractor Commitment Form. Each letter shall state and will serve as acknowledgement from the MBE and/or WBE of its subcontract amount, a description of products and/or services to be provided on this project, and approximate date the subcontractor will perform work on this contract. The MBE and/or WBE subcontractor amount and subcontractor percentage is only based on the initial term of the contract, unless the products and/or services are needed beyond the initial term. Any products and/or services desired after the initial term will require separate negotiations between the prime contractor and subcontractor. The State may deny evaluation points if the letter(s) is not attached, not on company letterhead, not signed and/or does not reference and match the subcontract amount, subcontract amount as a percentage of the “TOTAL BID AMOUNT” and the anticipated period that the Subcontractor will perform work for this solicitation. By submission of the Proposal, the Respondent acknowledges and agrees to be bound by the regulatory processes involving the State’s M/WBE Program. Questions involving the regulations governing the MWBE Subcontractor Commitment Form should be directed to: Minority and Women’s Business Enterprises Division at (317) 232-3061 or & Women’s Business ComPLIANCE (MWBE)If awarded the contract with MWBE subcontractor participation, the Respondent is will be required to report payments made to MWBE Division subcontractors under the Contract on a monthly basis using the online audit tool, commonly referred to as “Pay Audit.”? The Contractor should also notify subcontractors that they must confirm payments received from Contractor in Pay Audit. The Pay Audit system can be accessed on the IDOA webpage at: idoa/mwbe/payaudit.htmFurther, a copy of each subcontractor agreement must be submitted to IDOA’s MWBE Division within thirty (30) days of the effective date of this Contract.?The contracts may be uploaded into Pay Audit, emailed to MWBECompliance@idoa.; or mailed to MWBE Compliance 402 W. Washington Street, Indianapolis IN 46204.? Failure to provide a copy of any subcontractor agreement or failure to meet these commitments could be considered a material breach of this Contract and result in sanctions per 25 IAC 5.Any changes to this information during the term of the contract must be approved by MWBE Compliance at MWBECompliance@idoa..INDIANA VETERAN OWNED SMALL BUSINESS SUBCONTRACTOR COMMITMENT (IVOSB)In compliance of Federal Code 7 CFR 246.16a - this RFS/Contract contains federal funds and this preference may not be considered or applied.AMERICANS WITH DISABILITIES ACTThe Respondent specifically agrees to comply with the provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq. and 47 U.S.C. 225).SUMMARY OF MILESTONESThe following timeline is only an illustration of the RFS process. The dates associated with each step are not to be considered binding. Due to the unpredictable nature of the evaluation period, these dates are commonly subject to change. At the conclusion of the evaluation process, all Respondents will be informed of the evaluation team’s findings.Key RFS Dates:ActivityDateIssue of RFSMay 15, 2019Deadline to Submit Written QuestionsMay 23, 2019 by 3:00PM ESTResponse to Written Questions/RFS AmendmentsJune 3 6, 2019Submission of ProposalsTBD August 21, 2019 by 3:00PM ESTThe dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown.Proposal EvaluationTBDProposal Discussions/Clarifications (if necessary)TBDOral Presentations (if necessary)TBDBest and Final Offers (if necessary)TBDRFS Award RecommendationAugust 1, 2019RESERVEDCONFLICT OF INTERESTAny person, firm or entity that assisted with and/or participated in the preparation of this RFS document is prohibited from submitting a proposal to this specific RFS. For the purposes of this RFS “person” means a state officer, employee, special state appointee, or any individual or entity working with or advising the State or involved in the preparation of this RFS proposal. This prohibition would also apply to an entity who hires, within a one-year period prior to the publication of this RFS, a person that assisted with and/or participated in the preparation of this RFS. SECTION TWOPROPOSAL PREPARATION INSTRUCTIONSGENERALTo facilitate the timely evaluation of proposals, a standard format for proposal submission has been developed and is described in this section. All Respondents are required to format their proposals in a manner consistent with the guidelines described below:Each item must be addressed in the Respondent’s proposal. The Transmittal Letter must be in the form of a letter. The business and technical proposals must be organized under the specific section titles as listed below.The electronic copies of the proposal submitted via CD-ROM/USB should be organized to mirror the sections below and the attachments. Each item, i.e. Transmittal Letter, Business Proposal, Technical Proposal, Cost Proposal, etc., must be separate standalone electronic files on the CD-ROM/USB. Please do not submit your proposal as one large file.Whenever possible, please submit all attachments in their original format.Confidential Information must also be clearly marked in a separate folder/file on any included CD-ROM/USB.TRANSMITTAL LETTERThe Transmittal Letter must address the following topics except those specifically identified as “optional.”Agreement with Requirement in listed in Section 1The Respondent must explicitly acknowledge understanding of the general information presented in Section 1 and agreement with any requirements/conditions listed in Section 1.Summary of Ability and Desire to Supply the Required Products or ServicesThe Transmittal Letter must briefly summarize the Respondent’s ability to supply the requested products and/or services that meet the requirements defined in Section 2.4 of this RFS. The letter must also contain a statement indicating the Respondent’s willingness to provide the requested products and/or services subject to the terms and conditions set forth in the RFS including, but not limited to, the State’s mandatory contract clauses.Signature of Authorized RepresentativeA person authorized to commit the Respondent to its representations and who can certify that the information offered in the proposal meets all general conditions including the information requested in Section 2.3.4, must sign the Transmittal Letter. In the Transmittal Letter, please indicate the principal contact for the proposal along with an address, telephone and fax number as well as an e- mail address, if that contact is different than the individual authorized for signature.Respondent NotificationUnless otherwise indicated in the Transmittal Letter, Respondents will be notified via e-mail.It is the Respondent’s obligation to notify the Procurement Division of any changes in any address that may have occurred since the origination of this solicitation. The Procurement Division will not be held responsible for incorrect vendor/contractor addresses.Confidential InformationRespondents are advised that materials contained in proposals are subject to the Access to Public Records Act (APRA), IC 5-14-3 et seq. (see section 1.15).Provide the following information:List all documents, or sections of documents, for which statutory exemption to the APRA is being claimed;Specify which statutory exception of APRA applies for each document, or section of the document;Provide a description explaining the manner in which the statutory exception to the APRA applies for each document or section of the document.Provide a separate redacted (for public release) version of the document. Other InformationThis item is optional. Any other information the Respondent may wish to briefly summarize will be acceptable.BUSINESS PROPOSALThe Business Proposal must address the following topics except those specifically identified as “optional.” The Business Proposal Template is Attachment E. General (optional)This section of the business proposal may be used to introduce or summarize any information the Respondent deems relevant or important to the State’s successful acquisition of the products and/or services requested in this RFS.Respondent’s Company StructureThe legal form of the Respondent’s business organization, the state in which formed (accompanied by a certificate of authority), the types of business ventures in which the organization is involved, and a chart of the organization are to be included in this section. If the organization includes more than one product division, the division responsible for the development and marketing of the requested products and/or services in the United States must be described in more detail than other components of the organization.2.3.3Company Financial InformationThis section must include documents to demonstrate the Respondent’s financial stability. Examples of acceptable documents include: most recent Dunn & Bradstreet Business Report (preferred) or audited financial statements for the two (2) most recently completed fiscal years. If neither of these can be provided, explain why and include an income statement and balance sheet, for each of the two most recently completed fiscal years.If the documents being provided by the Respondent are those of a parent or holding company, additional information should be provided for the entity/organization directly responding to this RFS. That additional information should explain the business relationship between the entities and demonstrate the financial stability of the entity/organization which is directly responding to this RFS. 2.3.4 Integrity of Company Structure and Financial Reporting This section must include a statement indicating that the CEO and/or CFO, of the responding entity/organization, has taken personal responsibility for the thoroughness and correctness of any/all financial information supplied with this proposal. The particular areas of interest to the State in considering corporate responsibility include the following items: separation of audit functions from corporate boards and board members, if any, the manner in which the organization assures board integrity, and the separation of audit functions and consulting services. The State will consider the information offered in this section to determine the responsibility of the Respondent under IC 5-22-16-1(d). 2.3.5 Contract Terms/Clauses A sample contract that the state expects to execute with the successful Respondent(s) is provided in Attachment B. This contract contains both mandatory and non-mandatory clauses. Mandatory clauses are listed below and are non- negotiable. Other clauses are highly desirable. It is the State’s expectation that the final contract will be substantially similar to the sample contract provided in Attachment B. In your Transmittal Letter please indicate acceptance of these mandatory contract terms (see section 2.2.2). In this section please review the rest of the contract and indicate your acceptance of the non-mandatory contract clauses. If a non-mandatory clause is not acceptable as worded, suggest specific alternative wording to address issues raised by the specific clause. If you require additional contract terms, please include them in this section. To reiterate it’s the State’s strong desire to not deviate from the contract provided in the attachment and as such the State reserves the right to reject any and all of these requested changes. The mandatory contract terms are as follows: Duties of Contractor, Rate of Pay, and Term of Contract Authority to Bind Contractor Compliance with Laws Drug-Free Workplace Provision and Certification Employment Eligibility Funding Cancellation Governing Laws Indemnification Information Technology Non-Discrimination Clause Ownership of Documents and Materials Payments Penalties/Interest/Attorney’s Fees Termination for Convenience Non-Collusion and Acceptance Any or all portions of this RFS and any or all portions of the Respondents response may be incorporated as part of the final contract2.3.6 ReferencesThe Respondent must include a list of at least three (3) clients for whom the Respondent has provided products and/or services that are the same or similar to those products and/or services requested in this RFS. Information provided should include the name, address, and telephone number of the client facility and the name, title, and phone/fax numbers of a person who may be contacted for further information. In addition, a summary of the services provided to the client and the time period services were delivered should be included.2.3.7 Registration to do Business Secretary of StateIf awarded the contract, the Respondent will be required to be registered, and be in good standing, with the Secretary of State. The registration requirement is applicable to all limited liability partnerships, limited partnerships, corporations, S-corporations, nonprofit corporations and limited liability companies. The Respondent must indicate the status of registration, if applicable, in this section of the proposal. Department of Administration, Procurement Division Additionally, respondents must be registered with the IDOA. This can be accomplished on-line at . The IDOA Procurement Division maintains two databases of vendor information. The Bidder registration database is set up for vendors to register if you are interested in selling a product or service to the State of Indiana. Respondents may register on- line at no cost to become a Bidder with the State of Indiana. To complete the on- line Bidder registration, go to . The Bidder registration offers email notification of upcoming solicitation opportunities, corresponding to the Bidder’s area(s) of interest, selected during the registration process. Respondents do need to be registered to bid on and receive email notifications. Completion of the Bidder registration will result in your name being added to the Bidder’s Database, for email notification. The Bidder registration requires some general business information, an indication of the types of goods and services you can offer the State of Indiana, and locations(s) within the state that you can supply or service. There is no fee to be placed in Procurement Division’s Bidder Database. To receive an award, you must be registered as a bidder. Problems or questions concerning the registration process or the registration form can be e- mailed to Amey Redding, Vendor Registration Coordinator, aredding@idoa., or you may reach her by phone at (317) 234-3542. IVOSB entities (whether a prime or subcontractor) must have a bidder ID. If registered with IDOA, this should have already been provided (as with MWBEs). IVOSBs that are only registered with the Federal Center for Veterans Business Enterprise will need to ensure that they also have a Bidder ID provided by IDOA.2.3.8Authorizing DocumentRespondent personnel signing the Transmittal Letter of the proposal must be legally authorized by the organization to commit the organization contractually. This section shall contain proof of such authority. A copy of corporate bylaws or a corporate resolution adopted by the board of directors indicating this authority will fulfill this requirement.2.3.9SubcontractorThe Respondent is responsible for the performance of any obligations that may result from this RFS, and shall not be relieved by the non-performance of any subcontractor. Any Respondent’s proposal must identify all subcontractors and describe the contractual relationship between the Respondent and each subcontractor. Either a copy of the executed subcontract or a letter of agreement over the official signature of the firms involved must accompany each proposal.Any subcontracts entered into by the Respondent must be in compliance with all State statutes, and will be subject to the provisions thereof. For each portion of the proposed products or services to be provided by a subcontractor, the technical proposal must include the identification of the functions to be provided by the subcontractor and the subcontractor’s related qualifications and experience.The combined qualifications and experience of the Respondent and any or all subcontractors will be considered in the State’s evaluation. The Respondent mustFurnish information to the State as to the amount of the subcontract, the qualifications of the subcontractor for guaranteeing performance, and any other data that may be required by the State. All subcontracts held by the Respondent must be made available upon request for inspection and examination by appropriate State officials, and such relationships must meet with the approval of the State.The Respondent must list any subcontractor’s name, address and the state in which formed that are proposed to be used in providing the required products or services. The subcontractor’s responsibilities under the proposal, anticipated dollar amount subcontract, the subcontractor’s form of organization, and an indication from the subcontractor of a willingness to carry out these responsibilities are to be included for each subcontractor. This assurance in no way relieves the Respondent of any responsibilities in responding to this RFS or in completing the commitments documented in the proposal. The Respondent must indicate which, if any, subcontractors qualify as a Minority, Women, or Veteran Owned Business under IC 4-13-16.5-1 and Executive Order 13-04 and IC 5-22-14-3.5. See Sections 1.21, 1.22 and Attachments A/A1 for Minority, Women, and Veteran Business information.IVOSB entities (whether a prime or subcontractor) must have a bidder ID. If registered with IDOA, this should have already been provided (as with MWBEs). IVOSBs that are only registered with the Federal Center for Veterans Business Enterprise will need to ensure that they also have a Bidder ID provided by IDOA (please see section 2.3.7, Department of Administration, Procurement Division for details).2.3.10RESERVED2.3.11 General Information Each Respondent must enter your company’s general information including contact information. 2.3.12 Experience Serving State Governments Each Respondent is asked to please provide a brief description of your company’s experience in serving state governments and/or quasi-governmental accounts. 2.3.13 Experience Serving Similar Clients Each Respondent is asked to please describe your company’s experience in serving clients of a similar size to the State that also had a similar scope. Please provide specific clients and detailed examples. 2.3.14 Indiana Preferences– In compliance of Federal Code 2CFR 200.319 - this RFS/Contract contains federal funds and this preference may not be considered or applied. 2.3.15 RESERVEDTECHNICAL PROPOSALThe Technical Proposal must be divided into the sections as described below. Every point made in each section must be addressed in the order given. The same outline numbers must be used in the response. RFS language should not be repeated within the response. Where appropriate, supporting documentation may be referenced by a page and paragraph number. However, when this is done, the body of the technical proposal must contain a meaningful summary of the referenced material. The referenced document must be included as an appendix to the technical proposal with referenced sections clearly marked. If there are multiple references or multiple documents, these must be listed and organized for ease of use by the State. The Technical Proposal Template is Attachment F. 2.4.1 The Respondent must provide evidence that it is registered with the Secretary of Health and Human Services under the Federal Food, Drug, and Cosmetic Act and its products are in compliance with federal regulations issued pursuant to P.L.100 – 137 The bidder hereby certifies that the company is registered under the Food, Drug and Cosmetic Act with the United States Department of Health & Human Services and its products are in compliance with Federal regulations issued pursuant to P.L.. 100-237. Evidence shall be provided through a copy of the manufacturer’s FDA registration certification as listed in Section 412(c)(1) of the Federal Food, Drug, and Cosmetic Act and as found in 21 CFR 106.110. Please see for more information.2.4.2 The Respondent must describe its current Indiana distribution network and the strategies and tactics that will be taken to accomplish the level of distribution needed to serve Indiana WIC’s infant population. Details must include a list of wholesale distributors including mailing address, phone number, email address, and point of contact.2.4.3 The Respondent’s current nationally published wholesale price list(s) effective on the day of the Competitive Bid release bid opening for each type and form of infant formula in its product line submitted within the bid. The lists must be included in the Proposal. The Respondent must include narrative information about each product including efficacy, container size, container description, side effects, out-of-stock date, and product recalls.2.4.4 The Respondent must subcontract with another manufacturer to supply soy-based infant formula if the Respondent does not produce it. COST PROPOSALThe Cost Proposal Template is Attachment D: Formula Rebate Bid Sheet.The Cost Proposal must be submitted in the original format. Any attempt to manipulate the format of the Cost Proposal document, attach caveats to pricing, or submit pricing that deviates from the current format will put your proposal at risk.The Offer will be made to a Respondent who has provided a responsive and responsible proposal offering the lowest total monthly net price for infant formula.2.5.1 To ensure the specific rebate rates are accurately documented per the applicable infant formula product that the rate is associated, respondents will complete Attachment D: Formula Rebate Bid Sheet and submit with the Proposal.The primary milk-based formula and soy formula amounts that the respondent proposes in Attachment D will be combined and after added together represent the respondent’s total, all-inclusive price of the proposal. Attachment D submissions must include the Respondent’s current lowest national wholesale full truckload price, rebate amount, and net price for each standardized number of ounces per infant formula form in accordance with §246.10(e)(1)-(3),(9) and §246.16a(c)(1)(i). The rebate per container amount shall be the contractual rebate amount applied to the volume of purchases ISDH invoices the Contractor.2.5.2 The Respondent must provide a rebate on all forms of infant formulas (including any new infant formulas) produced that the Indiana WIC Program chooses to issue except exempt infant formula §246.16a(c)(2)(i).2.5.3 The Respondent will provide a rebate on all contract brand infant formulas (excluding the primary contract infant formula) that yields the same percentage discount as the corresponding physical form of the primary contract infant formula for which bids were solicited. That is, the discount established at the beginning of the contract (by physical form), is used to calculate the rebate for infant formula (new and existing) added to the contract subsequent to the initiation of the contract. The rebate for infant formula added after the start date (new and existing) will be calculated using the wholesale price of the formula at the time the formula is approved for issuance by the state agency (§246.16a(c)(6)(i – iii)) The rebate for infant formula, excluding exempt infant formula, added after the start date (new and existing) will be calculated using the truckload wholesale price of the formula at the time the formula is approved for issuance by the state agency (§246.16a(c)(7)(i-iii).2.5.4 Price level increases and decreases in the successful Respondent’s lowest national wholesale full truckload price per unit occurring after the Proposal has been received and before the Contract effective date will result in an automatic rebate increase or decrease on a cent - for - cent basis on the first day of the month in which the increase or decrease has occurred and to apply to all Indiana WIC infant formula containers redeemed in the month of the increase (§246.16a(c)(7)(iv)). The Respondent must notify the Indiana WIC Program in writing of any price increase no later than the retailer’s notification date.2.6INDIANA ECONOMIC IMPACTAll companies desiring to do business with state agencies must complete an “Indiana Economic Impact” form (Attachment C). The collection and recognition of the information collected with the Indiana Economic Impact form places a strong emphasis on the economic impact a project will have on Indiana and its residents regardless of where a business is located. The collection of this information does not restrict any company or firm from doing business with the state. The amount entered in Line 16 “Total amount of this proposal, bid, or current contract” should match the “Total Net Cost Per Month” as listed in Attachment D: Formula Rebate Bid Sheet.2.7BUY INDIANA INITIATIVE/INDIANA COMPANYIn compliance of Federal Code 2CFR 200.319 - this RFS/Contract contains federal funds and this preference may not be considered or applied. SECTION THREEPROPOSAL EVALUATION3.1BID EVALUATION PROCEDUREThe procedure for evaluating the proposals against the evaluation criteria will be as follows:3.1.1Each bid’s Technical Proposal will be evaluated on a pass/fail basis for adherence to the mandatory contract terms, and for providing the pertinent data demonstrating the Respondent’s qualifications and capabilities to perform the services requested in the Bid Solicitation. Proposals that are incomplete or otherwise do not conform to proposal submission requirements may be eliminated from consideration. 3.1.2The proposals that meet all mandatory requirements as provided in the Bid Solicitation will then be evaluated based on the “total net cost per month” calculated in Attachment D. Whichever bidder meets the mandatory requirements and has the lowest “total net cost per month” will be awarded the contract. ................
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