7



7.9 Adding an Institution

Responsibility: ESC

Follow the steps to add an institution to the database.

Use the Institutions (INST) and Organization Profiles (ORGP) screens to add information about an institution. Be sure to carefully follow search procedures for LookUp and record identification before you add a record to the database.

Note:  The universities will not add institutions.  This will be done by ESC.  If the end user receives the Record not Found, enter A to Add, cancel from the screen.

Step 1 - Read “Understanding Institutions” at

Step 2 - Access the Institutions (INST) screen.

Step 3 - Create a new institutions record.

• At the Institutions LookUp prompt, enter the name of the new institution.

• Enter A at the Record not Found prompt.

• When you add a new institution from the INST screen, the Organization Profiles (ORGP) is automatically displayed.

• If the Institution Resolution screen or the Address Resolution screen is displayed, follow search procedures for using LookUp to find a record and for searching for duplicate records.

Note: Name, academic calendar for Q or S, level of school, VT-Vocational, JC-Junior College and CU-College University can be verified at AACRAO (required a password) or the online college catalog. 

Some universities require multiple entries for academic calendar, level of the university/school and/or name changes for the university/college.  When the institution name is officially changed, an additional entry on IASU is required.  There should be individual entries for each name with specific dates when each of these names was legal.  The FICE or CEEB code would be identical for each institution entry. The only time the name would be changed on the existing entry is to correct spelling, etc. on a previous entry.

College Source Online will give prior catalogs to check name, etc. also.

Carla Reihe

System Data Administrator

SDBOR/RIS

Slagle 126

Vermillion, SD  57069

Carla_Reihe@sdbor.edu

605-677-5035

 

[pic]

From: JONES, RANNY

Sent: Monday, June 06, 2005 2:34 PM

To: Reihe, Carla

Cc: JONES, RANNY; Ticknor, Don; Jamison, Rosie; Anderson, Sandy; Hansen, Rose; Paulson, Veronica; Lee, Mark; DAVIS, RICK; Jones, William W.

Subject: MCR 29 Institution Name

Carla,

 

I believe MOCC has addressed the issues that you raised earlier.  The final MOCC recommendation is attached.  Please write procedures and send to the MOCC members. If you have questions, please contact individual MOCC members while I am on medical leave.  When finalized, please send the final MCR document to Robin to post on the MOCC web site.  It is critical that this issue be resolved as soon as possible especially for the Huron College/Colorado Tech/Si Tanka transcripts

 

Thanks, Ranny

 

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