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Wasatch Towers HOA Board MeetingDecember 4, 2018, 5:30 p.m.Attending:John Veranth, President Jason Butler, Vice PresidentLisa Hansen, Treo LiaisonSusan Gorey, SecretaryKristin Burton, Building ManagerMary Carole Harrison, Treasurer absentApproval of Minutes.MOTION: Jason made a motion to approve the November minutes, Lisa seconded. MOTION PASSED.Schedule of 2019 Board Meetings.The HOA board meetings will be held at 5:30 p.m. on the third Wednesday of the month except as noted below, or changed with advance notice:January 16January 30: Owner’s Annual Meeting, 7:00 p.m.February 20March 20April 17May 15June 19July 17August 21September 18October 16November 20December 18Treasurer’s Report.Due both to Mary Carole’s absence and the transition of accounting services from Treo to Whitestar Consultancy, no treasurer’s report was presented.Audit. Kristin recommended that the HOA’s finances be audited by an outside CPA firm every three years. The Board agreed to get advice from Cory McNeally/ Whitestar Consultancy.Financial safeguards and transparency. In response to a question raised by an owner, members reiterated he internal board procedure that projects of over $1000. require multiple bids and board approval. Property Management.Hot water. Bruce Plumbing found the cause of the lack of hot water this past month, which was an article of clothing or fabric that was stuck inside the hot water pipe. Garage repairs. CDC is working on and will complete the repair of the unit 702 garage. The Board expanded the scope of services to repair damage in the unit 602 garage as well. Driveway repairs. John will get the Johnson Engineering report on the sinkholes along west-side retaining wall to Kristin. Roofing. Kristin will arrange for three bids for new roofing.Energy efficiency. Kristin has contacted a utilities’ consulting company to determine the efficiency of WT’s water and energy usage and possibilities for HOA cost-savings. The company will perform the service at no cost unless the service determines cost-savings approaches, in which case the fees will be taken from those savings.Bank account. The board has opened an operating account and a reserve account at Chase Bank. Jason, Mary Carole, and Lisa are signatories on the accounts.Automatic dues payments. MOTION: John moved, and Lisa seconded, that the building manager provide a board-approved recurring payment form to all owners to allow owners to authorize automatic withdrawals of monthly dues as before January 1. MOTION PASSED. Unfinished Business.Members discussed the need to complete drafting independent contractor contracts with Kristin Burton and M & M Excellent Services as both contractors and the board determine the precise scope of services necessary. This will be addressed in a future HOA board meeting.Overview of 2019 Operating Budget.Members discussed the following:Possible increased annual costs and need to increase dues.Special assessments for some or all of the following:Roof replacement;Water softener;Building up the reserve account.Options for improvements that can be seen: carpet, paint on level one, landscaping/ xeriscaping;Building preservation plan.Option of two different special assessment structures for owners’ consideration and approval.Adjournment.MOTION: Lisa moved, and Jason seconded, that the meeting be adjourned at 7:50. MOTION PASSED. ................
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