SAME JAX



NAVY EXPO ANNUAL SHOWYou are invited to the Navy EXPO Annual Show, showcasing over 100 vendors! ?Do you have a product or service that you would like to sell to the Navy? ?Trying to get your foot in the door? ?Want to give a demonstration of your product? ?This Trade Show is for you! Place, Date and Times: Submarine Base, Kings Bay, GA, Tuesday, June 4, 2019, 10:00 a.m. – 2:00 p.m. at the TRIPLEX Conference Center on Madison Street. Mayport Naval Station, Jacksonville, FL, Wednesday, June 5, 2019, 10:00 a.m. – 2:00 p.m. at the Fitness Center on Bailey Avenue, Jacksonville, FL 32228Naval Air Station (NAS), Jacksonville, FL, Thursday, June 6, 2019, 10:00 a.m. – 2:00 p.m. at the River Cove Conference Center on Mustin Road. The targeted attendees will include Project Managers, Contracting Officers, Supply Officers, Credit Card Holders, end-users and many more. ?The base population includes: ?DoD employees, Contractors, Non-appropriated fund employees and Navy and Marine Active Duty members. Cost of one 6 foot draped table and two chairs will be $300.00 at each event if you register early. ?After May 15, 2018, late registration fee is $350.00. ?Continental breakfast and a box lunch will be provided. ?Please see attachment for additional information. It is important for base access to supply all required information. Please see below for security requirements.I look forward to seeing you there! 1REGISTRATION FORM FOR TRI-BASE NAVY EXPO ANNUAL SHOWThe Navy Morale, Welfare and Recreation Department (MWR) are announcing the Tri-Base Navy Annual Show for NAVSUBASE Kings Bay, NS Mayport, and NAS Jacksonville from June 4-6, 2019. ?Spaces are limited and fill up fast, so sign up early. ?Early registration starts on March 28, 2019 and ends on May 15, 2019. ?On May 16, 2019, registration fee will be $350.00 until May 24, 2019. ?Due to security, we will be unable to take registrations after May 24, 2019. ?Registration and/or payment do not guarantee participation. ?A confirmation email will acknowledge your approved registration. ?All vendors will be notified before or by May 31, 2019. For any questions contact Kristin Riddle, Community Recreation Director at Kristin.a.riddle@navy.mil or 904-542-3227Participation fee is $300.00 per show. Price will go to $350.00 per show after May 16, 2019. ?No refunds after May 24, 2019. This fee includes one six foot draped table, 2 chairs, 2 participants, continental breakfast, and a box lunch ($5.00 each additional person over 2). ?Fee must be received before or by May 24, 2019. ?Set up between 7:30 a.m. - 9:30 a.m. per show. ?Tables will not be assigned and electricity hook-up is limited - first come, first serve. (Breakdown cannot start until after 2:00 p.m.) Consent form for access to Kings Bay will be sent once Registration is accepted and processed.Please check the show(s) you plan on attending: _____ NAVSUBASE Kings Bay, GA: Tuesday, June 4, 2019, from 10 a.m. - 2 p.m. _____ NS Mayport, FL: Wednesday, June 5, 2019, from 10 a.m. – 2 p.m. _____ NAS Jacksonville, FL: Thursday, June 6, 2019, from 10 a.m. – 2 p.m. Payment InformationEnclosed is a Company check in the amount of: __________ Check #: ______________________ Add # of additional participations ______ @ $5.00 Request for Electricity Hook-up (Not Guaranteed) ______ Please make checks payable to MWR ITT Jacksonville (Send to address below) Please charge my VISA ________ Master Card ________ ?American Express ________ Discover____________Name as it appears on the card: ?_______________________________________________________________ Signature Required: ____________________________________ Amount authorized: ____________________(If paying by credit card please call 904-542-8464 to give number once registration is sent via fax, email, or USPS)Registration InformationCompany Name: ______________________________________________________________________________ 1st Representative’s Full Legal Name, Birth date, Full Driver’s License Number, State Issued and last 4 numbers of social: __________________________________________________________________________________________________________________________________________________________________________________________2nd Representative’s Full Legal Name, Birth date, Full Driver’s License Number, State Issued and last 4 numbers of social: ___________________________________________________________________________________________________________________________________________________________________________Address: _____________________________________________________________________________________ City: __________________________________________ State: _____________________ Zip Code: ___________ Phone Number: ________________________________ Fax Number: ____________________________________ Email: ________________________________________________________________ Send payments to: MWR Department/ITT OfficeAttn: ITT NAVY EXPO ANNUAL SHOWBox 14 NAS Jacksonville, FL 32212 ?????????????????????????????????????????????????????????Fax (904) 542-53652TRADE SHOW INFORMATION SHEETPlease make sure that you have a current: driver’s license, proof of insurance, and vehicle registration and/or rental agreement. Due to heightened security, drivers need to carry this information in their vehicles at all times.Base Access Information1. Once your registration fee has been collected, arrangements will be made for base access. Because of heighten security only American Citizens will be allowed to access the bases.2. To access Submarine Base Kings Bay: Everyone will need to fill out the security form for Kings Bay and fax to Tyra Cobb (912) 573-3780 (listed on Kings Bay consent form). ??Form will be provided. ?If you have questions about access to the Submarine Base please contact Tyra Cobb at (912) 573-9691.3. To access Naval Station Mayport: All attendees will submit Full Legal name (First Middle Last), date of birth, Driver’s License number, State Issued and last four numbers of social is required. ?To get on base you will need 2 forms of ID (license, passport, voter’s registration, etc.) and updated vehicle registration and insurance. ?All information will be sent to Mayport. 4. To access Naval Air Station Jacksonville: All attendees will submit Full Legal name (First Middle Last), date of birth, Driver’s License number, State Issued and last four numbers of social is required. ?The information will be collected and added to a list of names that will be sent to NAS JAX security for pre-printed passes. ?To get on base you will need 2 forms of ID (license, passport, voter’s registration, etc.) and updated vehicle registration and insurance. ?The pre-printed passes will be distributed in the morning on Thursday, June 6, 2019, at the security parking lot, Building 9 (Yorktown Main Gate). If you have any questions about access to NAS JAX, please contact the Tickets and Travel Office 904-542-8464. Trade Show Information1. The Trade Show will be open from 10 a.m. – 2 p.m. Set-up is between 7:30 a.m. and 9:30 a.m. the day of the show. 2. All vendors must remain set up until 2 p.m. 3. You will be provided one 6-foot draped table and 2 folding chairs. 4. Continental breakfast will be provided from 7:30 a.m. and 10:00 a.m. and a box lunch will also be provided between 11:00 a.m. and 1:00 p.m. 5. Please estimate for at least 200 attendees for each of the Navy Trade Shows. ?Please limit the value of any give-a-ways to no more than $20.00.6. Cancellation policy: No refunds after May 31, 2019. 7. Additional seats may be purchased for $5.00 per seat.3Directions to Submarine Base Kings Bay From Orlando: Take I-95 North through Florida. Take the first exit in Georgia and turn right onto St. Mary’s Road. ?St. Mary’s Road ends at the Franklin Gate, which is the vendor’s gate. (On St. Mary’s Road you will pass through one stop light.) If you had a favorable background check, your name will be on a list at the front gate. ?If you need a background check, the Pass and ID Office is located immediately to your right before entering the gate. Once you are inside the gate and through the security checkpoint (where your vehicle will be inspected) you will need to be in the left lane on Franklin and make a left at the stoplight onto Madison. You will pass the Marine Barracks and TVQ’s, (Navy Gateway Inns and Suites) on your left; the Conference Center is located adjacent to the Navy Gateway Inns and Suites. You will turn into the parking area where the MWR TRIPLEX Conference Center Marque is located. From Georgia: Take I-95 South. Take the first exit in Georgia and turn right onto St. Mary’s Road. St. Mary’s Road ends at the Franklin Gate, which is the vendor’s gate. (On St. Mary’s Road you will pass through one stop light.) If you had a favorable background check, your name will be on a list at the front gate. ?If you need a background check, the Pass and ID Office is located immediately to your right before entering the gate. Once you are inside the gate and through the security checkpoint, you will need to be in the left lane on Franklin and make a left at the stoplight onto Madison. You will pass the Marine Barracks and TVQ’s (Navy Gateway Inns and Suites) on your left; the Conference Center is located adjacent to the Navy Gateways Inns and Suites. You will turn into the parking area where the MWR TRIPLEX Conference Center marquee is located. Directions to Mayport Naval Station Once you enter through the main gate, you turn right on Massey Avenue. Go all the way to the end and turn left on Baltimore Street, turn left on Bailey Avenue, the Fitness Center will be on your right, Building 1391.From Orlando: Take I - 95 North toward Jacksonville. Take exit 337 Merge onto I-295/E Beltway N toward Jax Beaches. Take the State Hwy 10/Atlantic Blvd. exit 48. Keep right at the fork, follow signs for Atlantic Beach/Neptune Beach/Jax Beach and merge onto Atlantic Blvd/SR10. Take the ramp onto A1A/Mayport Rd. Stay on Mayport Road and NS Mayport is at the end of the road. Once inside the base proceed to Bailey Avenue, Building 1391, Mayport Fitness Center. From Georgia: Take I-95 South entering Florida. Take exit 157A. Merge onto I-295 S / E Beltway S via exit 362A toward Blount Island/Jax Beaches, Take Monument Rd. exit. Turn left on Monument Road for approximately 2 miles. Turn right on McCormick Rd. Stay on that road and it will take you to Wonderwood Drive. Pass the Wonderwood Bridge and turn left on Mayport Rd. This will lead you to the base’s main gate. Once inside the base proceed to Bailey Avenue, Building 1391, Mayport Fitness Center. Directions to NAS Jacksonville From Orlando: Take I-95 North to I-295 North (Orange Park). Off of I-295 North take the Park Ave./US 17 exit. Go North on US 17, following the signs to NAS JAX. Go to Yorktown Avenue main gate entrance. Once you are inside the gate, travel down Yorktown Avenue to Mustin Road. Turn right on Mustin Road. After passing the first stop light the River Cove Conference Center is located on the left. 4From Georgia: Take I-95 South to I-295 South (Orange Park). Off of I-295 South take Exit #3 which is the Park Ave./US 17 exit. Go North on US 17, following the signs to NAS JAX. Go to Yorktown Avenue main gate entrance. Once you are inside the gate, travel down Yorktown Avenue to Mustin Road. Turn right on Mustin Road. After passing the first stop light the River Cove Conference Center is located on the left. Hotels in the Area Located within 5 miles from Submarine Base Kings Bay: Cumberland Inn & Suites (800) 768-6250Fairfield Inn & Suites (912) 576-1010Hampton Inn(912) 729-1900Hawthorne Suites (912) 882-4170 Best Western Plus(912) 510-0202Riverview Hotel(912) 882-3242Mariners Suites(912) 882-3004Located within 2 to 8 miles from Mayport Naval Station: Econolodge, 2401 Mayport Rd.(904) 249-0313Best Western Inn and Suites, 2389 Mayport Rd.(904) 435-3500 Hampton Inn Oceanfront, 1515 1st St.(904) 241-2311 Fairfield Inn & Suites by Marriott, 1616 N. 1st St.(904) 435-0100 Courtyard Oceanfront by Marriott, 1617 N 1st St. (904) 435-0300Holiday Inn Express & Suites, 2040 Mayport Rd.(904) 435-0700Red Roof Plus(904) 249-2777Located within 2 to 4 miles from the NAS Jacksonville: Best Western Southside, Orange Park(904) 264-4466 Holiday Inn & Suites, Orange Park (904) 562-7400 Days Innby Wyndham(904) 385-5582Fairfield Inn & Suites by Marriott(904) 278-7442Hilton Garden Inn, Orange Park (904) 458-1577 Courtyard by Marriott(904) 854-1500Ramada Hotel(904) 256-9816Hampton Inn & Suites(904) 278-6140Located near the Jacksonville International Airport:Doubletree by Hilton Hotel(904) 741-1997 Residence Inn by Marriott (904) 741-6550 Fairfield Inn & Suites (904) 741-3500 Hilton Garden Inn (904) 421-2700 Holiday Inn Express (904) 421-5000 Comfort Suites (904) 741-0505 Econolodge (904) 741-4000 Travelodge Inn and Suites by Wyndham(904) 515-4427Jacksonville Plaza Hotel (904) 741-1133Microtel Inn & Suites by Wyndham(904) 450-5227Days Inn by Wyndham (904) 416-0970Crowne Plaza(904) 741-44045Jacksonville Plaza Hotel & Suites(844) 215-1949Courtyard by Marriott(904) 741-1122 Spring Hill Suites by Marriott (904) 741-8002 Airport Motor Inn (904) 741-4331 Hampton Inn & Suites(904) 741-4001Quality Inn (904) 741-0094Hyatt Place(904) 741-4184Red Roof Inn(904) 741-4488Aloft(904) 714-3800Frequently Asked Questions or FAQs1.? “How close are the three bases?”? The bases are all within one hour of each other.? The hotels at or near the Jacksonville airport are the most centrally located to all the bases.??2.? “Who comes to the shows and how many people attend?”? Please check out the information above on who attends the trade shows.? Last year we had the average at Kings Bay and Mayport (100 to 150). At NAS-JAX we had over 250 that walked the show.? The shows are base specific so each show will have different attendees.??3.? “Can I ship to the base ahead of time?”? You will need to send a request to Kristin Riddle (see above for contact information), who will in turn refer your request to the Managers of the facilities.? The recommendation is to send your packages to your hotel and then transport to the base the day of the show.4.? “Can I have large displays, will electricity be available?”? ?You can have any type of display as long as you do not encroach on another contractor's space.? You will be provided a 6 foot draped table with 2 chairs.? Each venue will be slightly different.? If you need electricity, state that on your registration form and Kristin will provide that information to the Managers at each facility.? Access to electricity is limited.? The tables are first come first serve, but the manager will do her best to accommodate each request.? If you wish to bring a large display for outside, please state that on your registration form and Kristin will inform the Managers of your request.? Each venue has an area outside to put some large displays.6.? “My business is based in Canada, but I see that only American Citizens are allowed to attend.? Can I still participate?”? You can still be part of our event. You will have to provide an employee that is an American citizen to man your table.5.? “Where do I send my registration form?? How do I know you have it?? Can I send a check?”? Please send your registration to Kristin Riddle (see above for contact information).? Many of these questions are answered on the registration form.? If you have additional questions, please direct them to Kristin or myself.? We are here to help.Thank you and I hope to see you there!Linda?Hosey(904) 241-8586Lindahosey1@6 ................
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