BID - CONTRACT FORM- LAUDERDALE COUNTY MISSISSIPPI



LAUDERDALE COUNTY BOARD OF SUPERVISORS

410 Constitution Ave, 11TH Floor

Meridian, Mississippi 39301

601-482-9746 - Main

601-482-9744 - Fax

BID PACKET

BID NO: 3880R – HEATING, A/C & REFRIGERATION SERVICES

HVAC & REFRIGERATION MAINTENANCE AND INSTALLATION SERVICE

4-YEAR CONTARCT TERM

TERM PERIOD: JUNE 1, 2020 THROUGH MAY 31, 2024

PACKET INCLUDES THE FOLLOWING:

• Requirements

• Bid Form

• Bid Instructions

BID OPENING: Friday, May 22, 2020 at 10:00 A.M.

NO IN-PERSON ATTENDANCE ALLOWED – YOU MAY ATTEND VIA TELECONFERENCE

BY DIALING 701-802-5486 AND ENTER CODE #3393758 NO LATER THAN 9:55 A.M.

______________________________________

Company Name

BID REQUIREMENTS

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|The bidder must meet the following requirements: |

|1. |Be available for calls twenty-four hours a day, including all holidays and weekends. A maximum response time of two hours from time of call. |

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|2. |Must hold a current commercial license |

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|3. |Must be bonded to work in the City of Meridian, MS and provide a copy |

|4. |Personnel who operate a mechanical scissor lift must have the appropriate certification |

|5. |Personnel should be responsible for providing all their own tools and equipment. |

|6. |All personnel who enter the detention facility, to perform services, must have successfully completed the ten-hour OSHA safety certification class and |

| |the certification must be current. |

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| | |

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| |Please initial to indicate acknowledgement of requirements: _____________ |

BID FILE NO. 3880R

BID FORM

HEATING, A/C & REFRIGERATION SERVICES BID

HVAC & REFRIGERATION MAINTENANCE AND INSTALLATION SERVICE

LAUDERDALE COUNTY

410 Constitution Avenue

Meridian, MS 39301

FOR LAUDERDALE COUNTY BUILDINGS FROM: JUNE 1, 2020 THROUGH MAY 31, 2024

1) LABOR: STANDARD HOURLY RATE: $ _______________

2) LABOR: OVERTIME HOURLY RATE: (if any) $ _______________

3) OTHER FEES: (if any) ______________________________ $ _______________

4) WHEN DOES THE HOURLY RATE START? ________________________________

5) PARTS, SUPPLIES AND MATERIALS: CONTRACTOR TO FURNISH DEALER INVOICE WHEN SUBMITTING BILL.

MARK UP PRECENTAGE FROM COST: % [pic] (PLEASE INDICATE PERCENT (%) ABOVE DEALER INVOICE COST)

CONTRACTOR/COMPANY NAME

ADDRESS

CITY STATE ZIP

TELEPHONE NO. EMAIL

PRINTED NAME DATE

BIDDER/AUTHORIZED SIGNATURE

BID MUST BE SUBMITTED IN DUPLICATE

LAUDERDALE COUNTY MISSISSIPPI

INSTRUCTIONS TO BIDDERS

1. ALL BIDS SHALL BE ON LAUDERDALE COUNTY BID FORMS AND SUBMITTED IN DUPLICATE.

2. ALL BIDS SHALL BE FOB MERIDIAN, MS AND MUST INCLUDE ANY PRE-DELIVERY CHARGES.

3. ALL BIDS SHALL INCLUDE THE COMPANY’S FORM W-9.

4. ALL BIDS SHALL BE ADDRESSED TO THE LAUDERDALE COUNTY BOARD OF SUPERVISORS, C/O PURCHASING CLERK, 410 CONSTITUTION AVENUE - 11TH FLOOR, MERIDIAN, MS 39301, AND CLEARLY MARKED ON OUTSIDE OF ENVELOPE AS FOLLOWS:

BID NO: 3880R BID DATE: MAY 22, 2020

(ENTER BID NO.)

5. ALL BIDS ARE DUE NO LATER THAN 9:00 A.M. ON FRIDAY, MAY 22, 2020. BIDS MAY BE HAND DELIVERED OR ELECTRONICALLY SUBMITTED AT WWW.

6. IF YOU ARE AWARDED THIS BID, YOU WILL BE REQUIRED TO SIGN A CONTRACT WITH LAUDERDALE COUNTY BOARD OF SUPERVISORS.

IT SHALL BE INCUMBENT UPON EACH BIDDER TO UNDERSTAND THE SPECIFICATIONS AS LISTED HEREIN AND TO OBTAIN CLARIFICATION WHEN NECESSARY. IT IS NOT THE INTENT OF THE SPECIFICATIONS TO LIMIT THE BIDDING TO ANY MAKE OR MANUFACTURE OF MATERIALS, BUT RATHER TO SELECT SUCH MATERIALS TO FILL A SPECIFIC NEED AND PERFORM A SPECIFIC TASK. ANY REFERENCE TO NAME-BRAND MATERIALS IS INTENDED TO ESTABLISH STANDARDS ONLY AND BIDS SUBMITTED IN MATERIALS EQUAL THERETO SHALL BE CONSIDERED.

NO RESPONSIBILITY WILL ATTACH TO ANY PERSON EMPLOYED BY THE BOARD FOR PREMATURE OPENING OF ANY BID NOT PROPERLY ADDRESSED AND IDENTIFIED AS STIPULATED ABOVE.

THE LAUDERDALE COUNTY BOARD OF SUPERVISORS RESERVES THE RIGHT TO ACCEPT/OR REJECT ANY AND ALL BID(S) AND TO WAIVE INFORMALITIES.

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