CITY OF ELSBERRY



CITY OF ELSBERRY

REGULAR SESSION

MAY 14, 2019

ELSBERRY CITY HALL

The Board of Aldermen of the City of Elsberry met on the evening of the above date at Elsberry City Hall, 6:30 pm. Mayor Steve Wilch presided over the meeting. Present were Alderman Harper, Alderman Davis, Alderman Short, Alderman Hartley, Alderman Rockwell, Alderman Robinson, City Attorney Rob Guinness, City Clerk Sue Hogarth, City Treasurer Tammy Sharpe and Deputy City Collector Rachel Reed. Also present were Brian Hemmer & Ron Smith of Alliance Water Resources.

Mayor Wilch called the meeting to order and led in the pledge to the flag.

Roll call deemed a quorum present.

AMENDMENT TO THE AGENDA

Mayor Wilch asked to make an amendment to the agenda to add discussion of payment posting errors. A motion was made by Alderman Hartley to amend the agenda, seconded by Alderman Rockwell.

AYES – All in Favor NAYS – 0 Motion carried

PRIOR MEETING MINUTES APPROVAL

Motion was made to approve meeting minutes from April 2019 by Alderman Rockwell, seconded by Alderman Hartley.

AYES – All in Favor NAYS – 0 Motion carried

READING OF UNPAID BILLS Motion was made to approve the unpaid bills by Alderman Harper, seconded by Alderman Davis. AYES – All in Favor NAYS – 0 Motion carried

APPOINTMENT OF POLICE CHIEF - Mayor Wilch

Mayor Wilch appointed Officer Rob Marchbanks as the new Police Chief for the City of Elsberry. A motion was made by Alderman Short to accept the appointment of Rob Marchbanks as Police Chief, seconded by Alderman Harper.

AYES – Alderman Short, Alderman Davis, Alderman Rockwell, Alderman Robinson, Alderman Harper NAYS – Alderman Hartley Motion carried

City Attorney Guinness asked City Clerk Sue Hogarth to swear in Officer Marchbanks and she agreed to swear him in after the meeting was adjourned.

PROJECT UPDATES

Boonslick Regional Planning Commission Update – Mayor Wilch Chad Eggen from Boonslick was unable to attend but Mayor Wilch stated that Chad Eggen had nothing new to report.

Update from MECO Engineering – Jim Bensman with MECO Engineering

They are working through the design phase and are on track with the requested changes and with the budget. Another design meeting will be held soon either at City Hall or at MECO in Hannibal. Jim distributed the minutes from the last meeting with Alliance to the aldermen, Mayor and Brian Hemmer. Jim recently had a conference call with Michael Hartman at USDA regarding the pay requests and there was an item in question for additional services. The letter of condition needs to be modified which is very typical after the PER phase. USDA is involved in this clarification and will reissue the letter of condition with the new changes / additional items as an amendment to the letter of condition. These additional services were established prior to his involvement in the project so he will consult with the engineering staff if there are any questions. Mayor Wilch stated that all pay requests go through Michael Hartman at USDA and Jim agrees with that process. There is one invoice for $19,000 in question with the USDA and MECO will identify the categories and create amendment to the letter if needed.

- Approval to Pay Requests to MECO Engineering for Engineering Services Performed for the Wastewater Treatment Plant as follows: Invoice 24096 for $30,000 - Preliminary Engineering Report

A motion was made by Alderman Hartley to approve Invoice 24096 for $30,000 , seconded by Alderman Harper.

AYES – All in Favor NAYS – 0 Motion carried

Invoice 24098 for $143,430.56 - Progress Billing #1 / Basic Services

A motion was made by Alderman Harper to approve Invoice 24098 for $143,430.56, seconded by Alderman Rockwell.

AYES – All in Favor NAYS – 0 Motion carried

PETITIONS, REMONSTRANCES, COMPLAINTS AND REQUESTS AND THE HEARING OF ANY PERSON OR GROUP DESIRING TO ADDRESS THE BOARD, EACH OF WHOM HAVE FILED PRIOR REQUESTS TO BE PLACED ON THE AGENDA IN COMPLIANCE WITH CITY CODE 24.105

- Request for Payment Agreement for KTT (Keith Henke) - Deputy Collector Rachel Reed

Keith Henke & his father have several accounts under KTT. All the accounts total $10,500 but Keith brought in a cashier's check for $4,000 recently to start paying it off. He asked if he could pay an additional $700 each week plus his regular monthly bills until he is caught up. He will have the difference of $6,500 paid off before the 6- month time frame. Alderman Harper asked about his property at 513 3rd St. Rachel stated that there have been tickets issued at this property and they are working on the situation there. Deputy Collector Rachel Reed asked if she can cut Mr. Henke off for the trailer park if he doesn't pay and City Attorney Guinness said yes. A motion was made by Alderman Hartley to approve the payment agreement of $700 a week over 6 months, seconded by Alderman Robinson.

AYES – Alderman Hartley, Alderman Robinson, Alderman Short, Alderman Rockwell NAYS – Alderman Harper, Alderman Davis Motion carried

- Request to issue $250 water deposit to Jeff Ivy for Tinaka Pennington's water bill - Deputy Collector Rachel Reed

Deputy Collector Rachel Reed stated that since Jeff Ivy paid the water bill for Tinaka Pennington, her water deposit should be paid to Jeff Ivy. A motion was made by Alderman Davis to approve the $250 water deposit from Tinaka Pennington's water bill to be paid to Jeff Ivy, seconded by Alderman Harper.

AYES – All in Favor NAYS – 0 Motion carried

- Request for Payment Agreement for Patricia Pietrowski at 815 Lincoln - Deputy Collector Rachel Reed

There was a water leak at the home of Patricia Pietrowski at 815 Lincoln. Ms.Pietrowski is requesting a payment agreement of $87.60 over 6 months in addition to her regular bill. A question was raised by a couple of the aldermen if she was also requesting a sewer abatement but Rachel stated that she only asked for a payment agreement. A motion was made by Alderman Hartley to approve the payment agreement, seconded by Alderman Davis.

AYES – All in Favor NAYS – 0 Motion carried

- Request for Water / Sewer Abatement for Tyler Carter at 413 N. 2nd St. - Deputy Collector Rachel Reed & Brian Hemmer with Alliance

Brian Hemmer with Alliance explained that there was a leak check on the meter at 413 N. 2nd St. and it was found to be on a city side of the meter after it was dug up. There were 33,270 gallons detected with the leak and his average usage is only 1,700 gallons.

Alliance installed a riser for the meter. Mr. Carter paid the $587.81 bill which will be credited on his account but is requesting a sewer abatement. A motion was made by Alderman Hartley to waive all fees since the leak was the responsibility of the city, seconded by Alderman Harper.

AYES – All in Favor NAYS – 0 Motion carried

- Amendment to the Agenda - Posting Errors - Deputy Collector Rachel Reed

Deputy Collector Rachel Reed explained that there are (2) accounts that have a good history of paying their bills and have never missed a payment. They both said they paid their bill but there is no payment and they don't have a receipt. They were both very detailed about the payment that was made and Rachel believes that they did pay their bill. She checked to make sure that their payments were not posted to any other account and the stubs are missing. The payments missing are from October 2018 and Jan/Feb 2019. The balances are $200 and $160 and they are both still looking for their receipts. Mayor Wilch asked if there was a payment agreement in place for either one and there is none. A motion was made by Alderman Rockwell to table the issue to see if they come up with their receipts but do not shut them off, seconded by Alderman Hartley. Alderman Harper will ask former City Collector Katie Harper if she is aware of these payments.

AYES – All in Favor NAYS – 0 Motion carried

- Request from Bubba's Barbecue for a Light Wine/Malt Liquor License (M-Sat) - City Clerk Sue Hogarth

This request was tabled until the population limit for the Liquor by the Drink liquor license for a restaurant was verified for Bubba's Barbecue. City Attorney Guinness will check on the limit number for verification. Later in the meeting, City Attorney Guinness verified that the limit for Liquor by the Drink is (1) license for every 500 people so Elsberry would have a limit of (4) based on our current population. There are currently (3) liquor by the drink licenses for food establishments issued for the city. A motion was made by Alderman Rockwell to approve the Light Wine/Malt Liquor (M-Sat) liquor license for Bubba's Barbecue, seconded by Alderman Hartley.

AYES – All in Favor NAYS – 0 Motion carried

- Request from Ice House Fireworks for Retail Fireworks Sales Permit Application - City Clerk Sue Hogarth for Thelma Livesay

A motion was made by Alderman Hartley to approve the Retail Fireworks Sales Permit Application for Ice House Fireworks, seconded by Alderman Short

AYES – All in Favor NAYS – 0 Motion carried

- Request from American Legion for Fireworks Sales Permit for Display - City Clerk Sue Hogarth / Mike Hartley

Mike Hartley with the American Legion is requesting a Fireworks Sales Permit for Display only on the 4th of July. Alderman Hartley stated that the fireworks display must be over by 11PM per city ordinance. A motion was made by Alderman Short to approve the Fireworks Sales Permit for Display only for the American Legion, seconded by Alderman Harper.

AYES - Alderman Short, Alderman Davis, Alderman Rockwell, Alderman Robinson, Alderman Harper ABSTAIN - Alderman Hartley Motion Carried

- Request to Rent City Lot at 208 S. 7th St. for $1.00/year to plant flowers and maintain lot for aesthetic purposes - City Clerk Sue Hogarth & Lindsey Simon

There is a bill to be presented for this request later in the meeting but Lindsey Simon who lives down the street from this city lot has requested to rent the city lot at 208 S. 7th St. for $1.00 / year to plant flowers and maintain the lot for aesthetic purposes in her neighborhood. A motion was made by Alderman Hartley to accept her request to rent the city lot at 208 S. 7th St. for $1.00 / year, seconded by Alderman Davis.

AYES – All in Favor NAYS – 0 Motion carried

Mayor Wilch stated that there are some unlicensed vehicles on this lot that will need to be addressed by whoever owns the vehicles so they can be removed before we rent out the lot.

UNFINISHED BUSINESS

- Approval for Gaga Ball Pit at City Park presented by Girl Scout Troop #2877 at the April Board Meeting - Mayor Wilch / Brian Hemmer with Alliance

Brian Hemmer with Alliance stated that his staff was unable to locate the electrical and Mayor Wilch stated that the electrical line is a derelict line and recommends a new line to be put in soon. Troop Leader Tapley stated that they will have to bury 2 feet down to build the gaga ball pit for stability and they will call Dig Rite prior to construction. She said they will start construction in June and requested a letter of approval from the city prior to the construction which City Clerk Sue Hogarth will provide. A motion was made by Alderman Short to approve the Gaga Ball Pit at City Park, seconded by Alderman Harper.

AYES – All in Favor NAYS – 0 Motion carried

- Obtaining storage facility for Ray Robison nuisance abatement at 510 Bailey - City Attorney Guinness

City Attorney Guinness has still not had any response from Kinion Salvage regarding storage for the abatement and asked the board for any other recommendations. .

- Public Nuisance on Mark Avenue outside city limits - City Attorney Guinness

City Attorney Guinness has still not heard back from Mr. Henke on this property yet.

NEW BUSINESS

Payment Request of $700 from Toni Meyer / Defense Attorney for Legal Services in City of Elsberry vs. Crystal Powell and City of Elsberry vs. Tyreek Porter court cases - City Attorney Guinness

City Attorney Guinness stated that the municipal court budget provides for a defense attorney when the city is seeking jail time for any criminals. There are (2) cases for $700 each ($1,400 total) that Toni Meyer / Defense Attorney was hired in regards to Crystal Powell and Tyreek Porter. City Treasurer confirmed that there is $2,049 in the account to date for the defense attorney. There will also be a 3rd case that Ms. Meyer will be hired to represent that will also cost $700 in the near future. Alderman Rockwell asked if the $700 was a standard rate which City Attorney Guinness confirmed. A motion was made by Alderman Short to pay the $1,400 total ($700 per case), seconded by Alderman Rockwell.

AYES – Alderman Short, Alderman Davis, Alderman Rockwell, Alderman Hartley, Alderman Harper ABSTAIN – Alderman Robinson Motion carried

A motion was made by Alderman Short to hire Toni Meyer for the 3rd case for $700, seconded by Alderman Rockwell.

AYES – All in Favor NAYS – 0 Motion carried

Approval to Pay Request for Omnigo annual ITI software renewal for Elsberry Police Department out of the General Revenue for $3,483 - City Clerk Sue Hogarth / Mayor Wilch

The police department ITI software has an annual agreement and it is past due for renewal for $3,483. Mayor Wilch requested that this be paid from the General Revenue account. A motion was made by Alderman Rockwell to pay the ITI annual software agreement of $3,483 from the General fund, seconded by Alderman Davis

AYES – All in Favor NAYS – 0 Motion carried

Approval to obtain a dedicated cell phone for the Elsberry Police Department - City Clerk Sue Hogarth / Mayor Wilch

Mayor Wilch stated that residents have problems getting in touch with the police department when they are out on patrol and the current officers are relying on their personal cell phones. City Clerk Sue Hogarth received a quote on a new smartphone from AT&T no contract with 1 GByte and it will only be $39 per month. A motion was made by Alderman Rockwell to get a cell phone for the police department for $39 per month, seconded by Alderman Harper.

AYES – All in Favor NAYS – 0 Motion carried

Alderman Hartley asked if there will only be (1) cell phone and Mayor Wilch said yes since there is typically only (1) officer on duty at a time.

Update on Issues in the City Collector Office - Deputy Collector Rachel Reed

Rachel provided a sheet for the aldermen to review with an outline of the issues that she has come across in the City Collector's office since she was appointed in mid-April 2019. There are (16) accounts that had late fees waived for no reason and the previous collector would have to go into the computer software to change the settings for late fees. There were problems with the surcharge fees for USDA on the water and sewer rates. The $9.33 water surcharge was added but it was taken from the water rate instead of being a separate surcharge / line item on the bill. There was no increase in the sewer rate and the sewer surcharge was taken off sewer rates instead of being a separate line item on the bill. She has corrected these issues going forward. There was discussion about when the surcharges came off the bills and Rachel explained that the sewer surcharge of $15 was taken off in July 2017 and the water surcharge was incorrectly applied starting in Dec 2017. The minimum sewer bill will increase $21.73 with these corrections and Rachel will try to get a ballpark figure on how much this mistake cost the city overall.

Our auditor, Rich Stringham, is currently working on a report that will outline all the discrepancies.

There were also (2) accounts that the city should have collected a sizable amount from a title company. One account was for $4,128 and the second account collected only $169.48 but $2,263.99 should have been collected. Both titles were cleared. City Attorney Guinness recommended that the board have him meet with Rachel to see if any of this title company money can be collected. A motion was made by Alderman Short to have City Attorney Guinness meet with Deputy Collector Rachel to review the title company money, seconded by Alderman Rockwell.

AYES – All in Favor NAYS – 0 Motion carried

It was discussed to leave these balances as uncollected at this point.

Rachel provided a list of the monthly reports that she is missing and cannot retreive and is asking if any of the aldermen may have those reports that they can copy for her from their monthly packets. Alderman Short offered to go through his monthly packets and give Rachel any reports that she is missing.

The residents at Lakeview have been overcharged for their connection fees. The agreement was $25.00 per month for 4 years and there were 50 payments received instead of 48 payments per the agreement. Alderman Davis asked how many connection fees this affected and Rachel explained that the total credit for all Lakeview residents will total $1,500. City Clerk Sue Hogarth will write a check to the Water & Sewer Connection accounts for this credit.

Deputy Collector Rachel Reed also asked City Attorney Guinness about past due amounts that are over 5 years old and if they are still collectible. City Attorney Guinness will discuss this with Rachel when they discuss the title company issues.

Alderman Davis asked Deputy Collector Rachel Reed if Jesse Simmons was adhering to his payment agreement. Mr. Simmons paid $170 and will pay the remainder before the 15th of May.

Resignation of Khristta Cooper from the Page Branch Park Committee - Alderman Short

Khristta Cooper verbally resigned from the Page Branch Park Committee. A motion was made by Alderman Hartley to accept her verbal resignation, seconded by Alderman Harper.

AYES – All in Favor NAYS – 0 Motion carried

Appointment of Angie Toland to the Page Branch Park Committee - Mayor Wilch / Alderman Short

Angie Toland came to the Page Branch Park committee and asked to become a member. Mayor Wilch appointed Angie Toland to the Page Branch Park Committee. A motion was made by Alderman Rockwell to accept the appointment, seconded by Alderman Davis.

AYES – All in Favor NAYS – 0 Motion carried

Present (3) Bids for new Lawn Mower for the City Cemetery - Brian Hemmer with Alliance

Brian Hemmer presented (3) bids for a lawn mower at the City Cemetery. The 2005 Grasshopper 725 mower is not working with the requested upgrades. A motion was made by Alderman Short to accept the mower bid from Mordt Tractor, seconded by Alderman Rockwell.

AYES – All in Favor NAYS – 0 Motion carried

Estimate from Jackson's Automotive to repair city truck for Alliance - Brian Hemmer with Alliance

Brian Hemmer received an estimate to repair the city truck and Jackson's provided a 2-page list of repairs but to make it street legal, it would cost $3,000. He recommends to get rid of the truck. There was discussion on contracting out for $5,000 in tar and get a truck with a rental trailer. It's been 3-5 years since tar was placed and no sealant has been done in the last 2 years. Locke Lane needs sealant and roads will last longer with sealant. Only Lincoln Street was contracted out at $.67 - $1.00 per linear foot. A motion was made by Alderman Rockwell to have Brian get pricing on a contracted price for sealant, seconded by Alderman Davis.

AYES – All in Favor NAYS – 0 Motion carried

Alderman Hartley suggested to have someone inspect a vehicle before purchasing it in the future. Mayor Wilch stated that they can run oil off the truck. Brian Hemmer asked to add a recommendation to get rid of the old mower and oil truck on the June meeting agenda.

Water Leak at Elsberry School - Deputy Collector Rachel Reed / Brian Hemmer with Alliance

During construction on spring break at the school, there was water turned off by Alliance and when it was turned back on, there was water that was running into a storm drain. There were 117,000 gallons that leaked overnight that was not coming from the city side. The city should charge the contractor since he was at fault. A motion was made by Alderman Short to send the water bill to the contractor, seconded by Alderman Rockwell.

AYES – All in Favor NAYS – 0 Motion carried

Matt Jones can present this information to the school board to have the contractor pay the bill.

Alderman Hartley suggested to add the 4" Ultrasonic meter for the school. Brian Hemmer said the cost would be $1,000 + radio read and valves for a total of $4-5,000. We need to get the meter outside in the right of way by tapping the 8" main at the same time to help eliminate brown water issues in that area by the school which Alderman Hartley agrees with this idea. A motion was made by Alderman Rockwell to have Mayor Wilch and Brian Hemmer present this idea to the school board before school starts in the fall, seconded by Alderman Hartley.

AYES – All in Favor NAYS – 0 Motion carried

The next school board meeting is on June 12th and Brian will be out of town so they will try for the July school board meeting.

INTRODUCTION AND READING OF BILLS FOR PASSAGE

- Bill No. 2019-05-001 - AN ORDINANCE TO PROVIDE FOR PAYMENT OF ACCRUED VACATION, DAYS UPON AN EMPLOYEE SEPARATES FROM CITY EMPLOYMENT BY ADDING A NEW SUBSECTION 23.180.16 TO THE ELSBERRY MUNICIPAL CODE.

BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ELSBERRY, MISSOURI, AS FOLLOWS:

SECTION 1: The Elsberry City Code is amended by adding a new subsection 23.180.16 as follows:

Ҥ23.180. Vacation.

16. Upon the separation of an employee from City service or employment who at the time of separation was entitled to vacation pay, that employee shall be paid for all unused vacation days that the employee is entitled to accrue under this Ordinance at the time of separation. Vacation days for the year in which the separation occurs shall be prorated based on the days of actual service provided by the employee in that year.

(Amd. Ord. 4-1-2000; 7-2-2005; 20190500__)”

A motion was made by Alderman Rockwell to read the ordinance 2 times by title only, seconded by Alderman Davis.

AYES – All in Favor NAYS – 0 Motion carried

City Attorney Guinness read the ordinance (2) times by title only. He explained that there was no written policy in place to pay out accrued vacation time. A motion was made by Alderman Rockwell to adopt the ordinance, seconded by Alderman Davis.

AYES – All in Favor NAYS – 0 Motion carried

- Bill No. 2019-05-002 - AN ORDINANCE SETTING FEES FOR BUILDING PERMITS BY AMENDING SUBSECTIONS 41.600.10 (a) OF THE ELSBERRY CITY CODE.

BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ELSBERRY, MISSOURI, AS FOLLOWS:

Section 1: The Elsberry City Code is amended to replace Subsection 41.600.10 (a) a new Subsection 41.600.10 (a) as follows:

Ҥ41.600 Permits Required

10. An application for a building permit and a certificate of occupancy may be made together, or an application for either alone may be made, and the fees to be charged therefore shall be as follows:

a. Application for building permit alone, or for building permit combined with a certificate of occupancy, for work costing over $500, the permit fee will be $20 plus the following percentage of the cost of the work:

For work costing over $1,000, but not over $25,000 ½ of 1% For work costing over $25,000 but not over $50,000 ⅓ of 1%

For work costing over $50,000 but not over $125,000 ¼ of 1%

For work costing over $125,000 but not over $250,000 1/5 of 1%

For work costing over $250,000 but not over $500,000 1/6 of 1%

For work costing over $500,000 1/8 of 1%

The above fees will be reduced by 50% for any applicant that is a governmental entity to whom citizens of the City of Elsberry pay taxes.”

A motion was made by Alderman Rockwell to read the ordinance 2 times by title only, seconded by Alderman Short.

AYES – Alderman Short, Alderman Davis, Alderman Rockwell, Alderman Robinson, Alderman Harper NAYS – 0 ABSTAIN - Alderman Hartley Motion carried

City Attorney Guinness read the ordinance (2) times by title only. He explained that this permit fee structure was proposed by Alderman Hartley and the 50% discount for non-profit or governmental entity that receives taxpayer money was added. A motion was made by Alderman Short to adopt the ordinance, seconded by Alderman Davis.

AYES – Alderman Short, Alderman Davis, Alderman Rockwell, Alderman Robinson, Alderman Harper NAYS – 0 ABSTAIN - Alderman Hartley Motion carried

- Bill No. 2019-05-003 AN ORDINANCE OF THE CITY OF ELSBERRY, MISSOURI, TO AUTHORIZE THE CITY TO ENTER INTO, AND THE MAYOR TO EXECUTE ON BEHALF OF THE CITY, A CONTRACT WITH LINDSEY SIMON TO LEASE CERTAIN CITY OWNED BUY-OUT PROPERTY.

BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ELSBERRY, MISSOURI, AS FOLLOWS:

Section 1. The City of Elsberry hereby enters into, and the Mayor of the City of Elsberry is authorized to execute on behalf of the City of Elsberry, a contract with Lindsey Simon to lease certain city owned buy-out property (207 S. 7th Street). The terms of the agreement are attached to this Ordinance.

Section 2. Effective Upon Passage

This ordinance shall be in full force and effect from and after the date of its passage.

A motion was made by Alderman Hartley to read the ordinance 2 times by title only, seconded by Alderman Harper.

AYES – All in Favor NAYS – 0 Motion carried

City Attorney Guinness read the ordinance (2) times by title only. Alderman Rockwell asked if he could add an amendment that the bill should include that the renter of the city lot must abide by city ordinances since there are some derelict vehicles currently on this lot. A motion was made by Alderman Davis to adopt the ordinance, seconded by Alderman Hartley.

AYES – Alderman Davis, Alderman Rockwell, Alderman Robinson, Alderman Hartley, Alderman Harper NAYS – Alderman Short & Alderman Rockwell Motion carried

REPORTS OF SPECIAL BOARDS & COMMITTEES

Library: Nothing to report - Alderman Robinson asked to have the Library notify her of their meeting schedule.

Cemetery / Parks: City Attorney Guinness is working on a scope of work for a request to bid for the City Park pavilion and gazebo roof and for the roof at City Hall which is very vague. He asked about the metal roof specifications for the Pavilion and Gazebo and Alderman Hartley clarified it should be 29 gauge panel lock. The City Hall roof will need to be inspected to see what repairs need to be done and the repair recommendation will be part of the bid.

Infrastructure: Alderman Short said we need to establish & prioritize a plan of attack including water issues on 2nd & 3rd streets. Discuss hydro & holding tank at next Infrastructure meeting and discuss with Kevin Hailey for fire department.

Emergency Services: Nothing to report

Page Branch Park: Alderman Short said the Car Show was good and the weather was good. The bathrooms were backed up at Page Branch Park and they were cleaned out by Alliance staff. A motion was made by Alderman Hartley to go out for bids again for the Retaining Wall FEMA repair at Page Branch Park, seconded by Alderman Harper.

AYES – All in Favor NAYS – 0 Motion carried

Old Glory Jubilee: Nothing to report

Tree Board: Nothing to report

REPORTS OF ALDERMEN AND MAYOR

Mayor Wilch: Thank you to everyone that volunteered in the sandbagging efforts.

Alderman Davis: Nothing to report

Alderman Hartley: Nothing to report

Alderman Short: Nothing to report

Alderman Harper: Nothing to report

Alderman Rockwell: Nothing to report

Alderman Robinson: Nothing to report

REPORTS OF CITY DEPARTMENTS AND OFFICERS

Rob Guinness – Attorney – Closed Session

Brian Hemmer – Hydrant flushing is completed. The sewer jetter was out of service but was repaired and is back in service. There is MWRA (Missouri Rural Water Association) board training on May 23rd if any of the alderman are interested in attending. There is some drainage issues on Locke Lane with some drainage pipes on Green Street to David Street to lift station. There is a pool that is being put in at a home on Locke Lane and these pipes are interfering with this process.

PUBLIC COMMENT BY ANY PERSON OR GROUP DESIRING TO ADDRESS THE BOARD WHO HAS NOT FILED A PRIOR REQUEST TO BE PLACED ON THE AGENDA IN COMPLIANCE WITH CITY CODE 24.105

Charles Kaemmerer approached the board. He lives on Locke Lane and would like to place an above ground pool in his backyard. There is a ditch under the alleyway into his backyard where the pool is going. He would like to have something in writing from the city regarding the pipes that have been there for a long time. Alderman Rockwell would like to add this discussion to the next Infrastructure meeting agenda and ask for legal advice in closed session.

Tammy Sharpe – Treasurer – Nothing to report

Sue Hogarth – City Clerk – Nothing to report

Rachel Reed - Deputy Collector - Nothing to report

Police Chief Marchbanks - Thank you for the appointment as police chief. He requested permission from the board to place ads for police officers. A motion was made by Alderman Harper to approve his request to place ads for officers, seconded by Alderman Davis.

AYES – All in Favor NAYS – 0 Motion carried

VOTE TO TAKE UP BUSINESS TO BE CONDUCTED IN CLOSED SESSION

A motion was made by Alderman Hartley to go into closed session with vote to close pursuant to RSMo Section 610.021 Section (1) Legal actions, causes of action, litigation, or confidential or privileged communications with its attorneys, (3) Hiring, firing, disciplining or promoting of particular employees by the city, (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment, and (14) Records which are protected from disclosure by law, seconded by Alderman Harper.

AYES – All in Favor NAYS – 0 Motion carried

Closed session started at 8:24PM.

RESUME OPEN SESSION

Mayor Wilch resumed the open session meeting at 9:43PM.

A motion was made by Alderman Rockwell to set the compensation for Police Chief Marchbanks at $50,000 a year salary and to have City Clerk Sue Hogarth check with the insurance company to make sure it is okay for Chief Marchbanks to decline all insurance coverage, seconded by Alderman Hartley.

AYES - Alderman Short, Alderman Rockwell, Alderman Robinson, Alderman Hartley, Alderman Harper NAYS - Alderman Davis Motion Carried

A motion was made by Alderman Rockwell to have City Attorney Guinness send a letter from the city that will state that the City will make no moves on the Locke Lane situation, seconded by Alderman Davis.

AYES – All in Favor NAYS – 0 Motion carried

SWEARING IN / OATH OF OFFICE FOR POLICE CHIEF MARCHBANKS

City Clerk Sue Hogarth swore Police Chief Marchbanks into office by having him take the Oath of Office.

ADJOURNMENT A motion was made to adjourn the board meeting by Alderman Short, seconded by Alderman Rockwell.

AYES – All in Favor NAYS – 0 Motion carried

Open session meeting was adjourned at 9:53PM.

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