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The purpose of the City Engineer Forum is to provide an opportunity for City Engineers and their senior engineering assistants to: identify topics of mutual interest; discuss these topics amongst their peers; share and learn best practices; build stronger relationships with their counterparts.Minutes: Opening Introduced Sheila Hamilton, APWA Executive DirectorNoted that City Engineers Forum is now an official APWA/AZ Committee (officially known as the Municipal Engineers Committee)Reports from officers, standing sub-committeesNoneUnfinished businessDiscussed the format of meetings. Considered: option of breaking into “sub-committees to discuss topics or to discuss items as a committee of the whole. The consensus was to discuss issues as a group.Follow-up on items from prior meeting:Construction Cost Data Sharing: The consensus was that for the majority of communities this was not a high priority item. Several smaller communities did express interest in following up on this. A subcommittee of Woody Scoutten (Litchfield Park), Andrew Goh (Tempe), and Greg Smith (Casa Grande) will follow up on this off-line and will report back to the larger group.Web based information exchange: Sheila indicated that APWA national is updating their website and it will likely have options that will facilitate data exchange and “member only” discussions. This is still several months out.CIP Benchmarking: Rob Kidder (Mesa) noted that he/Mesa had found a report prepared in around 2008 that had a number of BMP’s for CIP management with benchmark data. He noted that Mesa had found this info to be of value in evaluating their performance of their CIP project delivery. Rod suggested it would be advantageous to update this data. Wylie (Phoenix) noted that he thought folks in the Tucson area had taken point on this initially. Rob will follow up with the original folks if possible to get an update. He will try to get a copy of the report to the others so they can review prior to the next meeting.Capital Project Management Software SystemsVaries per community:Mesa uses CIP Planner: Purchased after extensive research. So far working well; pricey.Peoria uses an in-house system based on MS Access. Andy will look into the possibility of sharing w/ other communities.Phoenix has in-house systemNo others use a full system. (CCG uses McClain as a means of entering CIP requests. The program does not provide, or used for, more PM activities.)Cooperative purchasing agreement (supplies, services, equipment)Communities add the cooperative use clause intermittently. Several of the smaller communities noted that they like to be able to piggy-back on these so they are very glad when other communities add that provision.Legislative Issues: Issues in this area should be coordinated through APWA’s Legislative Committee.Coordination with Utilities & other non-local agencies: There was significant discussion on this topic. There is concern about an inconsistent approach between the communities that the utilities are able to take advantage to the disadvantage of the municipalities. Scottsdale, Phoenix, and Tempe agreed to bring in staff from their organizations who regularly deal with the utilities to participant in a panel discussion on some BMP’s and lessons learned. Wylie Bearup (Phoenix), Andy Granger (Peoria), and Andy Goh (Tempe) will take point in getting their teams represented at the next meeting.Bonding: No discussion.City Engineer Metrics: Limited discussion and no action item.New businessOrganization of committee: Chair / Vice-Chair: Rob Kidder of Mesa agreed to serve as Vice-Chair, Greg Smith of Casa Grande will serve as Chair.Other positions: None established at this time. Sub-committees: Small groups will address specific topics in greater detail and report back to full groupCoordination with AACE (Arizona Association of County Engineers: Would be interested in coordinating but not at their winter conference. Would prefer to integrate into annual conference, at which both groups would have participants.Establish date and time for next forum: Tentatively set for February, 2014; date to be confirmed.AdjournLocation:Maricopa Association of Governments’ Saguaro Room, 302 N. 1st Ave., 2nd floor, Phoenix, AZ? 85003. Parking will be validated.Participants:AttendanceNameAgencyTitleOffice PhoneCell PhoneEmailAndrew H. Y Goh, P.E.City of Tempe Deputy PW Director / City Engineer480-350-8896andy_goh@Andy Granger, PECity of Peoria Engineering Director623-773-7215andy.granger@Beth Huning PECity of Mesa City Engineer480-644-2512beth.huning@Bill Fay,Town of Maricopa City Engineer520-316-6944bill.fay@maricopa-Charles AndrewsCity of Avondale City Engineer 623-333-4216candrews@Dan CookCity of Chandler Asst. PW Director, Transp & Ops480-782-3426Dan.Cook@Dan NissenCity of Peoria Assistant City Engineer623-773-7214dan.nissen@Dave LipinskiCity of Scottsdale Principal Project Manager480-312-2641dlipinski@David RamirezCity of Goodyear City Engineer623-882-7954david.ramirez@Debra AlbertCity of Glendale Transportation Director623.930.2939dalbert@Derek EarleCity of Scottsdale City Engineer480-312-2776dearle@Duane Eitel, PECity of Casa Grande Traffic EngineerDEitel@ci.casa-grande.az.usEdgar MedinaTown of Gilbert Assistant Town Engineer480-503-6754edgar.medina@Giao Pham, PE City of Apache Junction Public Works Director / City Engineer480-474-8513gpham@Greg Rodzenko, PECity of Glendale Assistant City Engineer - Land Development(623) 930-3623grodzenko@Greg Smith, PE/PSCity of Casa Grande City Engineer / Deputy Public Works Director520.421.8625GSmith@ci.casa-grande.az.usJames ShanoTown of Paradise Valley Town Engineer480-348-3573jshano@John Mitchell, PETown of FlorenceUtilities Director (520) 868-7695john.mitchell@Jorge Gastelum City of El Mirage Assistant City Engineer(623) 876-2971jgastelum@Keith BrownCity of Goodyear Assistant City Engineer623.882.7956keith.brown@Kelly JensenCity of Mesa Assistant City Engineer480.644.4254kelly.jensen@Maher M Hazine, P.E., PWLFCity of Peoria Deputy Public Works - Utilities Director623-773-7502maher.hazine@R.J. ZederCity of Chandler Transportation and Development Manager480-782-3400TD.Director@Randy HarrelTown of Fountain Hills Town Engineer480-816-5112rharrel@fh.Ray DovalinaCity of Phoenix Assistant Street Transportation Director (602) 256-4341ray.dovalina@Rob Kidder, P.E.City of Mesa Assistant City Engineer 480-644-5467rob.kidder@Scott TkachCity of Prescott City Engineer(928) 777-1140scott.tkach@Scott Zipprich, PETown of Buckeye Town Engineer(623) 349-6211Sue McDermott, PECity of El Mirage Deputy City Manager/City Engineer623-876-2971smcdermott@Susanna Struble, PECity of Coolidge Public Works Director/City Engineer520-723-4882sstruble@Wayne Costa, PETown of Florence Public Works Director520-868-7617wayne.costa@Woody Scoutten, PECity of Litchfield Park City Engineer623-349-6222Wylie Bearup, PECity of PhoenixStreet Transportation Director / City Engineer602.262.6136wylie.bearup@ ................
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