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[Pages:3]TRAINING NOTICE

To: From:

Date: Subject:

CityTime Training Contacts

Lois Valero, Director of HR-Payroll Training FISA-OPA

March 21, 2018

CityTime Training Schedule of Classes, Spring 2018

We are pleased to announce the CityTime Training Schedule of Classes for Spring 2018.

Non-NYCAPS agencies: Please complete and send the accompanying CityTime Training Request form via Remedy ticket (as you currently do today) by the Due Date specified below. Requests received after the Due Date will be scheduled for the participant's alternate date, or placed on the waitlist.

NEW PROCESS! NYCAPS agencies: Per the attached bulletin, please log into NYCAPS to waitlist your employees to attend a CityTime training session by the Due Date specified below.

Employees who originally requested training for a previous cycle and were placed on a waitlist will be enrolled to one of the corresponding April or May 2018 session(s) below.

Class Number/Name

Class Date

Class Time Due Date:

11B - CityTime User/Approver

Mon. April 23, 2018 9:15 - 2:30 Fri. April 13, 2018

11C - CityTime Timekeeper 1 11D - CityTime Timekeeper 2

Tues. April 24, 2018 9:15 - 5:00 Fri. April 13, 2018 Wed. April 25, 2018 9:15 - 5:00 Fri. April 13, 2018

11E - CityTime Agency Administrator 11C - CityTime Timekeeper 1

Thur. April 26, 2018 9:15 - 5:00 Fri. April 13, 2018 Tues. May 22, 2018 9:15 - 5:00 Fri. May 11, 2018

11D - CityTime Timekeeper 2

Wed. May 23, 2018 9:15 - 5:00 Fri. May 11, 2018

Please refer to our Training Sourcebook for detailed course descriptions of our CityTime classes.

cc: R. Mogilanski A. Glick R. Myers D. Bicchetti D. Lawes

REQUEST FOR CITYTIME TRAINING (Non-NYCAPS Agencies)

Agency Name:

Agency Training Contact:

Phone No:

Agency Payroll No.:

Date:

PARTICIPANT'S NAME AND EMPL NUM

(Please Print or Type)

In order to ensure a good match between participant and course, please answer the following questions.

11B

User/ Approver

11C

11D 11E

TK1

TK2 Agency

Admin

1. Is the employee currently a CityTime Timekeeper or Administrator?

2. If Yes to #1, how long has employee worked on

CityTime?

1. Name: Empl Num:

2. Name: Empl Num:

3. Name: Empl Num:

4. Name: Empl Num:

5. Name:

Empl Num:

Submitted by: Approved by:

Tel. No./Email: Tel. No./Email:

Non-NYCAPS Agencies: Please submit the completed Request for Training form via a Remedy ticket.

We look forward to seeing your employees at CityTime Training.

COURSE DESCRIPTIONS

1. User/Approver for Timekeepers- (5 hrs). This course, designed for Timekeepers, will show how employees log their

time through the DCD, Web Clock, or Timesheet. It also shows how they submit Overtime and Leave requests, and update their password. The second portion of this session deals with how managers return or approve timesheets and requests, and basic reporting.

2. Timekeeper Level 1- (7 hrs). This course, designed for Timekeepers, shows the basics of Timekeeping functionality in

CityTime, including:

o Role and Responsibilities of a Timekeeper

o Correcting DCD and Web Clock punches

o ETR vs. ETR Adjustments

o Assigning a Backup Approver

o PayCalc Friday and Timekeeper Workflow

o When to Lock or Unlock Timesheets

o Basic Navigation

o Duration-Based schedules vs. Shift-Based schedules

o Creating, Modifying, Approving & Adjusting

o Working with Schedules

Others' Timesheets

o Schedule assignments

o Cancelling & Adjusting Approved Leave,

o Schedule Overrides

Overtime, and Recall Requests

o Understanding FLSA Overtime & Misc. Payments

3. Timekeeper Level 2- (7 hrs). This course, designed for Timekeepers, shows the more advanced topics of Timekeeping

functionality in CityTime, including:

o Job Management

o Reprocessing Events

o Entering LWOP for the Anticipatory

o Mid-Week Changes

Week

o Manual Leave Adjustments

o Manual Event Entry

o Processing 0150/0180 Transactions

o Labelling Timekeeping Events for

o Running CityTime Reports

Supp. Payroll

4. Agency Administrator- (7 hrs). This course, designed for CityTime Administrators, includes the following:

o Introduction to the Agency Administrator Role

o Expiring Personnel

o Setting Up New Employees

o Time Entry Methods

o Creating a Consultant

o Setting Up a User to Run CityTime Reports

o Working with Schedules

o Labor Allocation Validation

o Maintaining Agency Hierarchies

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