Clark County, South Dakota
CLARK COUNTY COMMISSIONER PROCEEDINGS
March 18, 2014
The Clark County Commissioners met in regular session on March 18, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks. Also present Auditor Tarbox.
MINUTES: Motion by Wicks, second by Loomis, to approve the minutes from the regular meeting on March 4, 2014. All members voting aye. Motion carried.
HIGHWAY: HS Eggleston met with the board to update them on road conditions and work being done.
EXECUTIVE SESSION: Motion by Wicks, second by Bjerke to enter into executive session at 8:10 a.m. to discuss contract negotiations. Chairman declared out of executive session at 9:06 a.m.
WEED: Weed supervisor Lynch presented weed bids to the board. Motion by Reints, second by Loomis to accept the low bids and state bids as presented. All voting aye. Motion carried. All bids are listed below and on file in the Auditor’s office.
Alligare: Picloram 22K 40.78/gal 2.5 gal container, 2-4D Ester 26.25/gal 2.5
gal container, Milestone-no bid, 2-4D Amine 12.81/gal 2.5 gal container, 12.37/gal 30
gal barrel, Rodeo –Alligare Glyphosate 5.4 19.56/gal 2.5 gal container.
Crop Production Services: Picloram – Tordon 22k 44.20/gal 2.5 gal container, 2.4D
Ester 17.86/gal 2.5 gal container, Milestone-299.73/gal 2.5 gal container, 76.22/quart,
2-4D Amine-Aquatic labeling 12.15/gal 2.5 gal container, 12.10/gal 250 gal tote, Rodeo
18.95/gal 2.5 gal container.
VanDiest Supply – Picloram –Tordon 22K 45.63/gal 2.5 gal container, 2-4 D Ester
17.38/gal 2.5 gal container, Milestone-299.73/gal 2.5 gal container, 76.22/quart. 2-4D
Amine-Aquatic label 12.39/gal 2.5 gal container, Rodeo –Aquanet 18.97/gal 2.5 gal
container.
STATE BID: 2 4-D Amine 4 or 3.8 lbs per gallon acid- Cornbelt 4lb 2.5 gal 12.24/gal,
2 4-D Low Volatile Ester 4 lbs per gal-Cornbelt 4 lb 2.5 gal 8.19/gal, 2 4-D labeled for
Aquatic use, Cornbelt 4 lb 2.5 gal 12.24/gal, Picloram 2 lb per gal, 2.5 gal 40.77/gal,
Glyphostate 4.5 lbs per gallon –Imitator Plus 1 gallon 18.39.
EXECUTIVE SESSION: Motion by Reints, second by Bjerke to enter into executive session at 9:15 a.m. All voting aye. Motion carried. Chairman declared out of executive session at 9:23 a.m.
HIGHWAY: Motion by Wicks, second by Reints to allow HS Eggleston to advertise in the Clark County Courier for part time seasonal help for the 2014 season. All voting aye. Motion carried.
HIGHWAY: HS Eggleston presented the board with hourly rates for labor and equipment as fees for service to towns in Clark County if they request services from the highway department. This information will be mailed to the towns.
HIGHWAY: Further discussion was held regarding payment to county resident for dirt that was used to fix County road #8. The correspondence will be mailed to resident via registered mail.
OPERATING TRANSFER: No action taken.
WILBUR-ELLIS: Motion by Bjerke, second by Reints to respond to Wilbur Ellis’s request and not allow them or any other aircraft to land on Clark County Roads. All voting aye. Motion carried.
AIRPORT: Discussion was held regarding general premise liability insurance for renters of the hangers and specific use of hangers at the Clark County Airport. Also present SA Fjelland and Cole Wagner. No action taken.
AIRPORT LEASE: No action taken.
MALT BEVERAGE: Motion by Loomis, second by Wicks to allow the Clark County Riders to apply for a temporary malt beverage license for the event that will be held at the Clark County Fairgrounds on June 20-21-22, noon Friday thru noon Sunday. All voting aye. Motion carried. Also present Chad Smidt representing the Clark County Riders.
FEE: Motion by Bjerke, second by Loomis to set the fee for the malt beverage license for the Clark County Riders at $50.00 for the June event. The license will be from noon Friday, June 20 thru noon Sunday June 22, 2014. Required advertising will be done prior to issuing the temporary license. All voting aye. Motion carried.
AMBULANCE: Motion by Wicks, second by Reints to change status of Connie Bratland from EVOC driver to EMT. All voting aye. Motion carried.
WIND FARM: Motion by Loomis, second by Bjerke to authorize Chairman to sign a letter of support to the FAA for the Oaktree Wind Farm that is currently under construction. All voting aye. Motion carried. Also present Les Solberg, Mike Makens and Bill Makens.
FIRST READING: Chairman Hass declared that both Clark County Commissioners and Clark County Planning and Zoning boards met jointly for a public hearing for Ordinance 1-14. Todd Kays from 1st District of Watertown, SD was present to answer questions. No one appeared. Motion by Bjerke second by Wicks to close the public hearing. All ayes. Motion carried. Further discussion by Planning Commission resulted in making changes on pages 48 and 50 regarding the time frame allowed for conditional use and variances.
Motion by Wicks, second by Loomis to recommend approval to Board of County Commissioners of Ordinance 1-14. All ayes. Motion carried.
ADJOURN: Motion by Reints, second by Bjerke to adjourn as Board of Adjustment and return to board of Commissioners. All voting aye. Motion carried.
ORDINANCE 1-14: Motion by Loomis, second by Hass to hold the first reading of Ordinance -1-14 and set April 1, 2014 at 11:15 a.m. as the time for the second reading of Ordinance 1-14. All voting aye. Motion carried.
WELFARE: WD Brandlee met with the board with notifications of hospitalization.
DENIAL: Motion by Bjerke, second by Reints to deny Avera Queen of Peace Hospital's request for payment for individual on July 17, 2013. The Medicaid rate is $2929.30. County has been unable to contact patient to determine eligibility for county assistance. All voting aye. Motion carried.
ROD: Motion by Loomis, second by Wicks to allow ROD Hurlbut to purchase a new HP Elite Desk 800 desktop computer it will be purchased from Connecting Point in Watertown, purchase price which includes set up is $1425.00. All voting aye. Motion carried.
CONTRACT: Motion by Bjerke, second by Loomis to allow Chairman to sign contract between ES&S and Clark County for costs of services that ES&S will provide for the 2014 election year. All voting aye. Motion carried.
ANNUAL REPORT: Auditor Tarbox presented the 2013 annual report to the board. The annual report was published in the Clark County Courier on March 5, 2014 and is on file in the Auditor’s office at the Courthouse.
CONSERVATION DISTRICT REPORT: The 2013 annual report of Clark County Conservation District was presented to the board and submitted to the Clark County Courier for publication.
REPORTS: Motion by Wicks, second by Reints, to approve the following reports. All voting aye. Motion carried.
AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..… 106,784.93
Money Market…..…………………………………… .… 2,329,809.19
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….………………………………….. 19,226.74
TOTAL:………………………………………………….3,255,820.86
These funds include all funds administered by the county including: General Fund 2,566,539.51, Road & Bridge: 345,879.27, 911 Service Fund: 108,147.31, E/D: 12,178.27, Domestic Abuse: 187.75, 24/7: 7599.16, ROD Mod/Pres: 11,063.42, Clark County TIF 1114.68, Trust & Agency Funds 203,111.49, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,255,820.86.
ROD Fees: Recording fees: 1184.82, Transfer fees: 483.00, Births: 60.00, Deaths: 80.00, Marriages: 75.00, Copy money: 37.50, Misc: 493.18. TOTAL: 2413.50.
Ambulance: $8550.60, Sheriff: Mileage 222.74, Civil fees $650.00, Pistol permits $24.00.
CLAIMS: Motion by Bjerke, second by Loomis, to approve the following reports. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Dept-60% of run 531.97, COMMISSIONERS: Clark Co Courier-proceedings 237.60, CNA Surety Direct Bill- premiums 777.15, AUDITOR: Moritz Publishing-supplies 59.65, TREASURER: Clark Co Courier-tax sales 87.25, CNA Surety Direct bill-premiums 359.57, STATES ATTORNEY: Moritz Publishing-envelopes/folders 138.70, Prairie Lakes Healthcare-blood draw 85.00, West Payment Center-online library 676.37, PUBLIC BUILDINGS: City of Clark-water bill75.00, Cole Papers-drain opener 91.51, Cook’s Wastepaper- garbage service 25.67, Dekker Hardware-supplies 93.84, Gruenwald Electric-fluorescent bulb-116.79, JCL Solutions-supplies 186.48, Northwestern Energy-utilities 3082.75, DIRECTOR OF EQUALIZATION: Dekker Hardware-batteries 3.99, REGISTER OF DEEDS: A&B Business-contract 119.17, SHERIFF: Clark Co Treasurer-title/license for 2014 Ford 14.00, CNA Surety Direct Bill-premiums 23.20, Dekker Hardware- hooks/keys 18.46, Macks-supplies 36.95, Milbank Communications-antenna parts 86.42, Moritz Publishing-day book sheets 46.20, Sturdevants Auto Parts-supplies 18.86, Voyager Fleet Systems-fuel 91.54, Wex Bank-Feb fuel 1144.15, PRISONER CARE: Codington Co Auditor-prisoner care 2535.00, CORONER- Sanford Health Network-autopsy 2750.17, AIRORT: Northwestern Energy-utilities 83.62, POOR: Credit Bureau of Wtn-collection fees 33.33, Sanford Medical Center- co indigent-4324.21, NURSE: Cardmember Service-stickers 24.95, SD Dept of Revenue-2nd qtr nurse agreement 1287.50, AMBULANCE: City of Clark-water 43.50, Clark Community Oil-diesel 496.65, Credit Bureau of Wtn-collection fees 16.67, Dekker Hardware-batteries/vacuum bags/ tape 35.97, GBS-claim forms 51.16, Northwestern Energy-utilities 505.41, SD Dept of Public Safety-ambulance license 12.00, Voyager Fleet Systems-fuel 30.97, SOC SERV FOR AGED: Inter-Lakes Community Action-comm service/support Used 2B New 1468.75, MENTAL & HANDICAPPED: SD Dept of Rev-involuntary services 600.00, MENTAL ILLNESS BOARD: Norma Anderson-hearing 15.00, Lewis & Clark BHS-BMI hearings 320.00, Lucille Lewno-professional services-251.70, Shepherd Reporting-services/ board of mental illness 30.00, Karen Swanda-hearing 15.00, Yankton Co Treasurer-hearings 220.00, EXTENSION: Kens-supplies 3.75, WEED: Assn of SD Co Weed-Pest boards-2014 annual dues 150.00, Assn of SD Co Weed and Pest board-supplies 99.20, Cardmember Service-certification 100.00, Clark Co Courier-weed bids/ noxious weeds 84.11, Clark Comm Oil-tank rent 35.00, Pro Cellular chargers/headsets 189.17, Sturdevants Auto Parts-supplies 196.65, ROAD & BRIDGE: Ameripride Services-towels 74.11, Avera Queen of Peace-drug testing- 84.90, Boyer Trucks-parts 69.30, Larry Brannan-mileage 24.42, City of Clark-water 91.50, Clark Co Farmers Elevator –diesel 2490.89, Cook’s Wastepaper-garbage service 69.50, Dekker Hardware-supplies 270.91, Diamond Mowers-parts 350.29, Fastenal Company-parts 21.21, Matheson Tri-Gas-welding supplies 492.22, Northwestern Energy-utilities 2027.74, Office Peeps-office supplies/router/toner 631.35, ProBuild-supplies 107.15, Prostrollo Automall-parts 69.63, Ron’s Saw Shop-leaf blower 496.93, Sanford Laboratories-drug tests 9.24, Sioux Rural Water System-water/Vienna shop 29.00, Sturdevants Auto Parts-parts 2147.81, Wegman Oil-diesel fuel 975.76, Westside Implement-parts 1182.19, 911 SERVICE FUND: Century Link 911 line fees 191.66, CIVIL DEFENSE: Cardmember Service-computer docking station 796.73, SD Federal Property-supplies 138.50, Voyager Fleet Systems-fuel 55.79, Cardmember Service-foreign trans fee 15.93, REGISTER OF DEEDS: Microfile Imaging Systems-scanning monthly rent 45.00. TOTAL: 37197.34
PAYROLL: AUDITOR: 4621.78, TREASURER: 4176.63, STATES ATTORNEY:
3637.83, COURTHOUSE: 2435.08, DIRECTOR OF EQUALIZATION: 4213.64, REGISTER OF DEEDS: 2255.25, VETERAN SERVICE OFFICE: 336.40, SHERIFF: 6326.53, NURSE: 1332.62, AMBULANCE: 4269.42, EXTENSION: 986.50, WEED: 328.83, ROAD & BRIDGE 36727.32, EMERGENCY/MANAGEMENT:1150.21. TOTAL: 72,798.04.
Overtime by Department: HIGHWAY: Roger Mitchell 24.02, Matthew Kadinger 22.70, Terry Wellman 22.70, Chance Burke 120.08, James Lewandowski-45.39, Douglas Loomis-22.70, Larry Lynch-113.48, David Borns-22.70, Larry Brannan-22.70, Dennis Herman-136.17, Stanley Mohr-23.36.
ADJOURN: Motion by Wicks, second by Loomis, to adjourn as board of Commissioners until next regular meeting Tuesday, April 1, 2014, at 8:00 a.m. All voting aye. Motion carried.
ATTEST: (SEAL)
____________________________ __________________________
Christine Tarbox Francis Hass, Chairman
Clark County Auditor Clark County Commissioners
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