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148590020193000PUR1305/02Pre-qualification Questionnaire (PQQ)------------------------------------------------------------Provision of an Information Classification Automation Software Tool------------------------------------------------------------1.0INTRODUCTIONThe European Bank for Reconstruction and Development (the "EBRD") is an international financial institution. The EBRD was established by treaty in 1990 to foster the transition towards open market oriented economies and to promote private and entrepreneurial initiatives in Central and Eastern Europe, the Baltic States and the Commonwealth of Independent States that are committed to and applying the principles of multiparty democracy, pluralism and market economics. The EBRD has 63 members (64 countries, the European Union and the European Investment Bank). Further information about the EBRD's roles and activities can be found on the EBRD's website: . 2.0OBJECTIVE OF THIS PQQThe objective of this PQQ is to obtain responses to the attached questionnaire from suppliers of information classification automation software. Responses will be evaluated in order to qualify suppliers to participate in a tender. Only suppliers who answer “yes” to all of these questions will be deemed qualified for the subsequent tender.3.0EBRD CONTACT DETAILSYour sole contact for the purposes of the PQQ is:Tom Gale – Principal ManagerCorporate Procurement UnitEBRDOne Exchange SquareLondonEC2A 2JNTelephone: 020 7338 6255Email: galet@Functional RequirementsY/NCommentsCustomisable Classification valuesDoes the solution allow Information Classification (IC) policy to be tailored in accordance with a pre-defined IC Scheme with customisable classification values and labels?Does the solution provide functionality which inserts visual labels into documents and e-mails electronically (as metadata)? Does the solution have the ability to set different classification labels and policies for specific departments or group roles? Does the solution allow email classifications to be enforced upwards to match attachment classification? Microsoft OfficeDoes the solution allow classification of all Microsoft Office documents including Visio and Project versions 2003 – 2013?Does the solution allow system administrators to configure where the IC label(s) will appear in the document?Does the solution have the ability to prevent amendment of documents once created and classified unless by approved roles or author?E- Mail Classification (Integration with Microsoft Exchange and Lotus Notes)Does the solution allow classification and labelling of emails and attachments to remain once the email is transferred to the email archive? Does the solution allow classification and labelling of emails and attachments to remain once the email or attachment is saved to network drives? Does the solution allow integration with encryption solutions which automatically encrypt e-mails and attachments? Does the solution allow scanning of emails and attachments (including metadata) for sensitive content and enforce encryption before being sent externally (or integrate with solutions which allow this functionality)?Does the solution support email classification and rules from mobile devices, ability to edit, classify documents from mobile devices, as well as ‘using tablet management software including Good Technology, Blackberry 10 and other market leading technologies’? Non-Microsoft OfficeDoes the solution allow users to classify non-Microsoft Office documents, such as PDFs, PNGs, TIFFs, GIFs and JPEGs? IC Policies and Rule-setDoes the solution allow for multiple policies? Does the solution allow the assignment of retention periods to specific subject classifications and manage the disposal of data and emails in accordance with these retention periods? Does the solution allow monitoring, user alerting, auditing of whether markings have been applied appropriately or showing when a document of file has been downgraded and/or reclassified? E-Mail and Attachment EditingDoes the solution prevent a recipient of a document or e-mail from changing the classification of a document if mandated by the sender if mandated by policy? Bulk/Group ClassificationsDoes the solution allow for administrators to classify existing documents in bulk without the assistance of external parties? Mandatory Technical Requirements Infrastructure IntegrationDoes the solution enable a user to apply information classifications to generic digital file types, including at least: Microsoft Word;Microsoft Excel;Microsoft PowerPoint;Microsoft Visio;Microsoft Project;Adobe Reader/Acrobat (PDF);Audio-visual files (e.g. JPEG/GIF/BMP/TIFF/WAV/MP3/MP4/AVI/MOV). Does the solution integrate with the tablet applications such as (but not limited to) Office Pro 2, Kingsoft, SmartOffice Pro? Does the solution provide the ability to automatically assign an appropriate information classification to any PDF file created from a document or email which already has an assigned information classification (e.g. by using a PDF printer driver or in-built application functionality)? Does the solution allow integration with Mobile Device Management platforms? Does the solution provide a facility to monitor usage to enable the logging of which markings have been applied and by whom? Does the solution integrate with email monitoring tools and where necessary allow the interaction of white and black lists? E-MailDoes the solution integrate with the following products:The MS Outlook e-mail client (desktops and laptops);MS Exchange server;Lotus NotesThe email client on the Bank’s Blackberry devices (including but not limited to BES 5) and Blackberry 10).Does the solution support both premium and light versions of Outlook Web Access?Integration with the Bank’s Document Management SystemsDoes the solution write the classification as metadata to a document according to an agreed standard and format and in such a way that it is possible for that metadata to be read by a third party piece of software (such as the Bank’s Document Management System, Open Text’s Livelink)? Does the solution write the classification metadata in such a way that it is not proprietary? i.e. such that it could potentially be replaced by another product in the future?Is the solution capable of supporting the subsequent reclassification of information stored in the Bank’s document management systems in line with the Bank’s Records Management Policy? Integration with the Bank’s Data Loss Prevention TechnologiesDoes the solution integrate with data loss prevention technology (DLP), email and content scanning technologies, endpoint protection software (McAfee Endpoint Protection)? Does the solution provide the ability to raise an alert (e.g. via SNMP trap or as a message to an administrator console) based on administrator-defined security event configurations and thresholds? Infrastructure and EnvironmentDoes the solution support both 32 bit and 64 bit machines? Is the solution deployable within virtual environments? Does the solution allow central configuration and deployment of multiple policies?Does the solution log all user activity?Does the solution provide the ability to fully audit actions of all users? ................
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