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ANNUAL REPORT
July 2014 – June 2015
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SOUTH CONGREGATIONAL CHURCH
United Church of Christ
Founded in 1837; Rebuilt on present location 1860
27 Pleasant Street, Concord, NH 03301
603/224-2521
office@
Excerpts from the Annual Report from 100 Years Ago (1915)
The joint Committee on Memorials, elected by vote of the Church and Society, to accept the request of Miss Annie A. McFarland and Miss H. Maria Woods to install windows in memory of their parents, who were devoted to South Church throughout many years. The committee approved the designs for the proposed windows being made by the Tiffany Studios, New York. It was thought that the windows would be completed and put in place during the coming year.
(We thank Rebecca Field, photographer, for permission to use her photo of the Angel on the front cover of this year’s (2015) Annual Report. This window was given to the Glory of God and in loving memory of Asa McFarland, one of the founders of this Church and of his family.
Also, 100 years ago, the church adopted the envelope weekly pledge system, and an annual “every member canvass.” The Annual Report from that year stated: “we will be glad to welcome to this activity all those of our congregation who believe in missions and are willing to assist in giving to others the benefits of Christianity which we so freely enjoy.”
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2014-2015 South Church Staff
Rev. Jared Rardin, Pastor
Rev. Carlos Jauhola-Straight, Minister of Spiritual Growth
Mae Murdoch, Administrator
Hannah Murray, Choir Director
Dianna Powers, Volunteer & Communications Director
Jim Kinhan, Pastor’s Aid and Senior Program Director
Alison Nyhan, Christian Education Director
Abby Charbeneau, Organist
Carlene Ruesenberg, Handbell Program Directory
South Congregational Church
July 1, 2014 – June 30, 2015
Annual Report
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Year in Review
Historic Events
• Two Year Pledge Campaign Report: Our new venture – the Two Year Pledge Campaign – has proven to be a successful idea. We have had a modest increase in giving, but more importantly, this off year has given the Giving Ministry a chance to focus on other projects.
• Community Building Vote: On Sunday, March 8, those present at the Special Congregational Meeting came to vote on keeping or selling the 6 South State Street building. We met, discussed and voted to keep the building – using it mostly as is, with a few changes that are financially favorable to South Church.
• The Cold Weather Shelter – Final Year: After a decade of hosting a Cold Weather Shelter to house those who find themselves without a home on the coldest nights in New Hampshire, we closed the shelter for the last time on Monday morning, March 30, 2015. The Shelter project has been a wonderful outreach project for the church, but the conclusion is that shelters are not the answer to homelessness. We believe many of our volunteers at the shelter will pitch in to assist plans to find permanent housing in Concord.
• Second Saturday Worship Service: Second Saturday Worship was the brainchild of Rev. Carlos as a way to offer non-traditional worship to our members and their families.
• Property Stewardship Ministry: This group of 5-6 members will be charged with providing a budget to the Giving Ministry for yearly repairs/upgrades to our Church Building and 6 S. State St. See the seven page Community Building Committee Summary on Pages 23 to 27; the Minutes presented at the March 8, 2015 Special Meeting on pages 18-21; and vote on the Resolution at the Special March 8 meeting on page 21.
Clergy Reports
PASTOR
This past program year brought with it several transitions in the life of the church. Perhaps the most significant was the formal closing of the Cold Weather Shelter after ten years of ministry. Both South and First Churches were honored at the SoupFest at Rundlett Middle School on March 28th with citations from both Governor Hassan and Mayor Jim Bouley. -No words suffice to thank all of you who supported this ministry over the years.
In recognition of that ten-year investment of heart, soul, time and energy, we gathered for a Leadership Night in early September. Over seventy people gathered that night for food, song, and inspiration, and we challenged ourselves to “Connect in Joy, Reach Out In Community, Take a Leap of Faith.” I believe that in order to faithfully “turn the corner” into still greater service to the community, many of those volunteers need some Sabbath time and to rest and reconnect to the South Church community. At the same time, we are called to bear witness to Radical Hope and Extravagant Love in ever-new ways. The Faith in Action Ministry has already begun to help us re-envision mission in some exciting ways this year which they have entitled “Feet to Faith.”
This year we said farewell to Bob Butterworth, our sexton of 15 years, and we wish him a meaningful retirement. Since his departure last June, we have hired a few part-time sextons, and continue the search for a permanent sexton.
Sadly, Hannah Murray, our much-beloved and ever-positive Director of Music announced that, in an effort to achieve more balance in her life, she will have to step down effective June 21st. The search committee is already well underway with seeking a replacement for her position. She and Abby Charbeneau and Carlene Ruesenberg together have brought our music program to a new place of vibrancy.
The long journey toward making a decision about whether to retain ownership of the Community Building came to a final conclusion at the Special Congregational Meeting on March 8th, with the congregation voting to opt for the “same use but wisely” option. Many, many thanks to the members of the Building Use Task Force for their hard work in bringing us to this place.
The four-year “experiment” that has led to the new leadership structure was finally codified in the adoption of the revised Bylaws. Under the revised plan, some of the duties formally under the umbrella of the Giving Ministry will now be shouldered by the Building Management Ministry.
Other highlights from the year just past included:
A first-ever Giving Ministry retreat in September;
A very successful Gala Auction organized by Betsy Clardy on November 15, raising both spirits and over $12,000.
A “Festival of the Spirit” on September 7, in which Dr. David Reynolds led about a dozen members in prayerfully pondering the new ways in which God might be calling us as a church to live more radically out of a place of courage and abundance.
As part of her ongoing spiritual journey, Helen Fitzgerald has shepherded two new groups gathered under the name “The Wisdom Way,” meeting on the third Friday and Saturday mornings of each month for silent prayer, personal sharing and service.
The all-church, men’s and women’s retreats continued to provide times of renewal and connection for many.
The Labyrinth Ladies hosted a book-launching party for Eleanor MacLellan’s long-awaited spiritual memoir “Soul to Sole.”
A shared celebration with the UU church entitled “Building the Beloved Community,” which involved a January preacher and music director swap, as well as a gathered conversation here at South Church around ways we might partner in mission.
Two personal highlights included:
-Preaching with my father Jerry Rardin on our mutual recollections of Selma, and he in particular on his recollections of being part of the “Turnaround Tuesday” March.
-The UCC’s publication of the Genesis Bible Study I co-authored with colleagues Kate Layzer and Judith Copeland, under the Speak Up! series name.
This year my work in the community included co-leading an African Refugee Boys’ group at Concord High School. I continue to serve alongside Gray Fitzgerald on the Conference Peace and Justice Ministry, and alongside Helen McGlashan as a member of the Mayor’s Task Force Against Racism and Intolerance. Several South Churchers have been hard at work with me forging an interfaith discussion group around issues concerning Israel and Palestine that now includes members of Temple Beth Jacob, and soon, members of the Muslim faith. I also want to thank the members of JoySpring, our jazz ensemble, for joining me in sharing our music both here and at other congregations throughout the year.
In the area of faith formation, on September 13th a group of South Churchers gathered with me for a formal wrap-up of the congregational study of Robin Meyer’s book The Underground Church. I continue to find great joy in leading the Confirmation Class (special thanks to Becky Josephson for co-leading yet again!) and a monthly Bible study.
On the national stage, 2015 has been a difficult year in our country for race relations, particularly for the people of Ferguson, New York, Charleston and Baltimore. Let us pray for the wisdom to face, and to address, the issues of racial, economic and judicial inequalities in our society. Here in New Hampshire, we continue to be concerned about the state budget which has curtailed many vital human services. And we pray for the people of Nepal who have suffered so much loss in the recent earthquakes.
I offer this in the spirit of the text which led our worship through the fall: “Now to him who by the power at work within us is able to accomplish abundantly far more than all we can ask or imagine, to him be glory in the church and in Christ Jesus to all generations, forever and ever. Amen.” (Ephesians 3:20)
Rev. Jed Rardin
MINISTER OF SPIRITUAL GROWTH
The 2014-2015 program year was filled with many blessings:
Monday Noontime Bible Study – We just finished exploring the book Nag Hammadi Scriptures. We are always open to others joining us, our interest and knowledge of Scripture varies but we have found room for each of us in the conversation. We meet on the 1st and 3rd Mondays of the month at noon.
Tween Group – This group for youth in grades 4 and 5, those tween years, has found its stride this year. We meet one Monday evening a month. Many thanks to Mindy Fruci for her leadership and creativity. In the coming program year we will look for ways to strengthen this ministry.
Junior High Youth Group – Alison Nyhan has provided leadership during our monthly meetings which vary from pure fun/fellowship to more mission focused. Many thanks to Jill Smart for joining us for our weekend to Boston; spending time working with those who are hungry and homeless, learning what it means to be in service with others and worshiping with folks.
Senior High Youth Group – many thanks to this year’s Advisors, Jocelyn Woods and Spencer Culp and Youth Leaders: Izzy Gesen, Marta Rardin and Katelyn Caswell, Delaney Collins and Tom Gullage. This year’s trip brought us to Ottawa, Canada to discover the joys and challenges of inner city service work. Building a house or painting or doing landscaping is the kind of work that leaves one tired and able to see progress, however inner city service often involves doing work that is more difficult to chart. The trip this year included learning about service agencies, asking how what we do fits into the large picture and what does it mean to help in small ways trusting this will have big impact.
Artistic Expression – several of us continue to gather at various times throughout the year to create new banners and paraments for the sanctuary and chapel. If you are interested in joining please contact me…no sewing or artistic experience needed!
New Worship – sensing a hunger for some new forms of worship and gathering we began a Saturday afternoon service on the second Saturday of the month. I offer my deep appreciation to those who have faithfully attended this service and to the following people for sharing their talents of music and leadership: Richard Cowling, Laura Culp, Jill Smart Jason Teaster, Judy Todd,
New Hampshire Conference -- As the ONA Consultant for the NH Conference and as a representative to the NHUCC GLBT Coalition, I am honored to work with churches in the Conference as they explore what it means to be a welcoming Body of Christ.
In the Community – Serving the Concord Cold Weather Shelter Oversight Committee included supporting the Shelters as they closed, seeking ways to support the CCEH as it works on the next steps. This Committee concluded its work this past April. Those of us on the Committee will continue to be actively engaged in addressing homeless issues and finding new ways to help our congregation in new ministries.
Faith in Action - this year we have worked with creativity and renewed energy to re-envision what it means to be a community engaged in faith and what action might look like. It has been and continues to be a great privilege to work with such a dedicated and imaginative group of people
Rev. Carlos Jauhola-Straight
PRESIDENT’S REPORT
The council serves as the executive committee of the church, supporting the work and mission of the church while keeping the welfare of the congregation foremost. Representatives of each ministry sit on the council, as well as church staff and officers. During council meetings, the group reviews financial reports, receives ministry updates, discusses any church concerns or needed policy revisions, and prays together.
Council has been busy this year dealing with some major issues. Personnel policies were reviewed and revised. Changes in the church by-laws were drafted to reflect the new ministry structure that we have been using for the last two years.
The Council received and discussed the church’s energy audit. The audit was completed last fiscal year, but full implementation was discussed as part of a proposed capital campaign. In December, consultants David and Pat Williams were invited to the church to present ideas for a capital campaign. In addition to energy conservation, the campaign might include designs for improved youth space, support for outreach programs, organ restoration, and other needs. The last major capital campaign was in 1996 for purchase of the church’s Community Building at 6 South State Street.
At each meeting this year, the Council received updates on a detailed evaluation of future uses for the Community Building. At the 2014 Annual Meeting, the congregation had authorized a special committee to evaluate all reasonable options for the building from selling it to keeping it for a variety of uses. The committee of eight people met every two weeks from July through February under the leadership of Peter Imse. The final report recommended that the church keep the building and care for it with a revised management plan. A new ministry will be established to oversee the care of that and other church buildings and to review the uses for the community building every five years. Council voted to support this recommendation, and the congregation concurred in a special congregational meeting in March 2015.
Also at that March meeting, Council recommended that the congregation ratify its decision from the last Annual Meeting not to increase staff and clergy salaries from the church’s invested funds in this fiscal year, due to the draw on principal, and the lack of the sustainability in future years of such an increase. The congregation voted in favor of this ratification.
All members of Council have worked diligently this year and deserve our abundant thanks. As we move into the next church year, there will be new challenges and opportunities for Council as the church closes down our winter shelter mission; looks to new ways to be a faith-filled “downtown church;” supports our strong music ministry; works with new directions for the Community Building; and continues to support our staff, clergy, Youth Ministries, and programs.
I am grateful and honored to be part of this church community as your Church Council President. Know that I am always glad to hear your questions, ideas or concerns about the direction and mission of this church family. If you are not yet a member of a ministry, consider joining one to be part of the exciting workings of this church. With the combination of our amazing staff, insightful clergy, committed congregation, and dedicated ministries, we have a special opportunity, perhaps obligation, to spread God’s radical hope and extravagant love to the broader Concord community through our words, music and deeds.
Rebecca Field
President
Staff Reports
CHRISTIAN EDUCATION
DIRECTOR
Another year in the books! Molly is in fourth grade and Colby is in second grade. It’s hard to believe that time has gone by so fast. Both children are busy with afterschool activities; Molly loves swimming and Colby loves hockey. While the children’s schedules keeps me busy, I continue to find comfort, and faith-inspiring challenges, with my work at South Church.
Once again, I have spent a lot of time reviewing curriculum for our church school program. The curriculum “Grow, Proclaim and Serve” we are currently using in the K-1 grade class and 2-3 grade class has been discontinued. In the fall of 2015, we will be introducing a new curriculum in those classes: “Deep Blue.” This curriculum will allow the children to create stories around people and passages of the Bible. The goal is to have the children get to know the Bible as their Book and find ways to let the Bible speak to them in today’s language and time…a Still Speaking approach! The other classes will continue to use the existing curriculum. There will always be a few classes that need a teacher; with floaters needed; or a project in need of supplies, but overall, members of this congregation have graciously stepped up and filled in when needed. Every day, I feel blessed to come to work. I love the work I do and the congregation I serve.
Alison Nyhan
Some of the highlights this year included:
Vacation Bible School: This year our theme was Son Treasure Island! Where Kids Discover God’s Love. We explored the island seeking God’s treasures and discovered the treasure of God’s amazing love. Each day the children learned how Jesus’ life illustrated God’s love as described in 1 Corinthians 13. We studied the stories of “the young girl;” a sick woman; a Samaritan woman; Zacchaeus; and Jesus’ resurrection. Twenty-one children had a splashing good time singing, watching skits, creating crafts, playing games and making new friends.
Fourth Grade Bibles: As we do every year, we presented our fourth graders with their own Bible. We believe that our fourth graders are at a point in their spiritual development where they can understand and truly appreciate the Bible. We give them their own Bible to use during class and to keep for their own. This year, we presented bibles to nine youth on Sunday, September 28, 2014 during the 10 a.m. worship service.
- Church Fire Drill: We held a fire drill on Sunday, October 26th after the 10a.m. worship service. The church school classes evacuated their classrooms according to their evacuation route. Their teachers directed them to the parking lot behind the NH Charitable Foundation building located at 37 Pleasant Street. Parents evacuated the Sanctuary and met their children and teachers at the NH Charitable Foundation. The drill was a success.
Youth Bible Study: The “Art and Bible” study was a four week Bible program for children in grades 2 through 5. We focused on Psalm 23. We used picture books, discussion and art to explore Psalm 23, and learned how colors are created; which ones work well together; and how to use that knowledge to create beautiful images. At the close of our four weeks, we traveled to the Currier Art Museum in Manchester.
Epiphany Show: The Tableau took place on Tuesday, January 6, 2015 with a potluck dinner following the performance. This year the children presented “A Christmas Journey” a Christmas play written by Rebecca Wimmer. The story began the night before the big event, and the character of “Christmas” is on a journey to the Holy Little City. She and the friends she meets along the way must arrive in the Holy Little City by morning, but the road isn’t always easy. Even with good friends all around, dangers threaten to keep them from reaching the Holy Little City in time, all together and in one piece.
Membership: The Faith Formation Ministry continues to strengthen our Membership Exploration classes. This year we offered a series of classes to incoming members. Prospective members needed to participate in three classes, but at times that worked best for them and their busy schedules. This year we have brought in eight new members.
Alison Nyhan
CHURCH AND PROGRAM
ADMINISTRATOR
My main job this next year is to get the Church ready for the transitions to come. Dianna will retire in January 2016 and I will be retiring in June 2016 after 35 years of service to South Church. I have begun a S.O.P. (Standard Operating Procedures) Manual to help with the transition. I am looking forward to the next chapter in my life and I think the changes will be good for the Church.
I continue my work with the Emergency Assistance Network (the EAN consists of 11 faith communities); our combined efforts provide financial assistance for those in need in the Concord area.
I am one of the board members of the South Church Garden Tour which is in its 6th year.
It has been my pleasure to serve South Church.
Mae Murdoch
MINISTRY OF MUSIC
We have had a wonderful year of music at South Church. Abby, Carlene and I have enjoyed working together to facilitate a wide range of music designed to heighten our worship experience at South Church. Below, are the ‘departmental’ reports:
Carlene reports for the South Church Memorial Bell Choir:
2014-15 marks the 25th year that the Memorial Bell choir has been participating in worship at South Church. The first three octaves of Schulmerich bells were donated in memory of Nancy Osborne and Wayne French, and were dedicated in November of 1989. The additional octaves and handchimes were purchased in 1994, in memory of Mary E. Bell, and also in memory of Marjorie Morgan, Katherine Schneider, and Gordon Schneider. This year, after Shirley Schneider passed away, her family continued the family legacy by donating to the church in support of the Memorial Bells. We were able to purchase stand lights, replace mallets, and buy spare parts to maintain the bells. We were also able to purchase music for the spring season. We are extremely grateful for the generous support that we have received from those members of our church family who have chosen to remember their loved ones this way.
This year, we worked on some new music, and some old favorites. We collaborated with the choir during the October service and again on Easter Sunday. For the Christmas Eve service, we performed a medley of familiar Christmas carols that was arranged to sound like an old-fashioned bell carillon. We participated in the Maundy Thursday service, setting the tone for the Tenebrae readings with chord clusters and bell tolls. We will do some outreach by participating in worship at the Boscawen Congregational Church on May 31.
In February, I started a beginning bell choir, which has been meeting on Wednesdays at 6. This is an intergenerational group for those people who are interested in learning to play handbells, but are not quite ready to jump in with the seasoned choir. I hope to build the program through this group so that we can reach out to more musicians who didn’t know they were musicians until they gave it a try.
This has also been a year of personnel changes. When we began our regular Wednesday rehearsals in September, we welcomed a new player, Miranda Kaplan, and welcomed back Liz Black, who played with us until Christmas, but were unable to continue to participate with us after January. In January, we welcomed back Sue Moore, but were sorry to see Buffy Buffinga leave us for warmer climes in California.
We are blessed to be celebrating our 25th year, and look forward to participating in worship for another 25 years!
Abby Reports :
The past year has been full of meaningful worship opportunities. It has been a joy to accompany the choir, and to work with them in small groups at times for special music. I am also grateful for the musical contributions that Julia Emley has provided on flute, for an opportunity to play with ‘Joyful Praise’, and to accompany Claire Buelte (piano) at the family Christmas Eve service. It was a pleasure to present a program for the South Church Senior Program in December, and an honor to play at the Harris Hill Service of Remembrance officiated by Leanne Tigert. All this while being continually grateful to God for the chance to be a part of the South Church team as your organist and pianist.
Hannah reports for the Chancel Choir, and the Music Ministry:
I am so proud of our collective work this year. The Chancel Choir swelled to over 34 participants for the highlight of this year which was our Christmas Cantata. Choir morale is high, and their singing is better than ever.
We are all anticipating my departure as Music Director with mixed emotions. The search for candidates for this position has begun, and I am confident that the search committee will find someone wonderful to replace me.
The Children’s Choir changed to children’s music at the beginning of church school. It has been well received, and the kids have had some pressure taken off about performing, and their parents have had some scheduling pressure (with another activity) taken off as well.
More work continues to happen in the music office. Before my departure, a new digital music library will be put in place, and our music will be re-catalogued and filed. We will also have a new Christmas Hymn Book, courtesy of Bill Fletcher- thank you Bill!
The Worship and Spiritual Life music sub-committee last year decided to allocate some Hoyt Funds to tuning and instrument maintenance for this year. This has worked out quite well, and we are running within our budget.
Although I will no longer be in a leadership position at South Church, I am looking forward to the music that will be made in the upcoming year. My heartfelt thanks goes out to everyone who has participated in making music this year, and to the church as a whole, for supporting music here. Thank you.
Hannah Murray, Mmus.
VOLUNTEER AND
COMMUNICATIONS DIRECTOR
This past year has been very much like last year with the publication of 24 regular e-Lations! and three special editions keeping our parishioners up-to-date on what is happening at the Church.
The On-Line Church Directory has been up and running for the entire year and after getting a couple of minor glitches worked out, seems to be working quite nicely. As a matter of fact, I think it is time to try to update some photos and will start working on that soon! This directory allows parishioners to access the most current address, phone number and emails available with the click of a button! Both the e-Lation! and the On-Line Church Directory are available through the South Church website which is also partially maintained by this position.
Although most people would think that the summer months are a slower time for this position, it is not so. Many hours are spent coordinating all volunteer positions for the upcoming program year - acolytes, greeters, ushers, readers and fellowship hours. FYI - if any of you would like to participate in one or more of these worship related tasks, please contact the church office at office@ or simply call. Volunteers are always welcomed!
As the staff liaison to the Guild I organize the schedule for preparing monthly communion as well as assist with any special recognition or funeral receptions. There are four traditionally served communions and eight communions served by intinction each year. This past year we prepared for two special receptions and four funerals.
In addition to the above I have also assisted with the following projects:
•ordered and arranged plants for Christmas and Easter
• new member information classes
• the Confirmation class trip to New York City arranging everything from their transportation to housing to a show on Broadway
• the South Church Garden Tour
• arranging for meals to be delivered to housebound parishioners
Dianna Powers
MINISTRY REPORTS
WORSHIP AND SPIRITUAL LIFE MINISTRY
No Report Submitted
GIVING MINISTRY
We continued to work this year to specialize in sub-groups to deal with the differing aspects of our ministry. Budget/Invested Funds, Building Maintenance for the Church and the community building and Pledging Campaign are the three main areas that are covered by our ministry.
The Pledge Campaign was a follow-up campaign to remind pledgers of their second year pledge and to contact those who made a one year pledge. We are very happy that we have been receiving our pledges at about a 99% level of what was pledged. THANK YOU! We held a dinner in appreciation of our congregation and their continued support. It was well attended and appreciated by the attendees.
After several years of working to separate the operating budget – those items that we plan to support – salaries, utilities, insurance, dues, mission and repairs to buildings, and to keep track of all the extra things that we support through special offerings, we did separate the non-operational budget from the items that get funded from outside the budget. Much of the mission funding is outside the budget for retreats, the homeless shelter, and our youth programs. We continue to try to make sure that we identify all the expenses that we do need to fund, especially those that may not show up every year and sometimes get left off.
We had an ambitious amount to fundraise this year and have come pretty close to achieving the goal. We have had a challenging year for our budget, with repairs to both the Church building and to our community building. The frozen sprinkler that burst in January and some leakage problems in the community building had to be added to our budget. The community building repairs were subtracted from the rent proceeds. The sprinkler system and repairs to the rest rooms in the basement, beneath the leak amounted to $9,500, which did not net us insurance, since we have a $10,000 deductible. This coming year we will have a Building Management Ministry, which will priorityize the repairs needed. We set aside $10,000 from a bequest to implement some of the recommendations of our energy audit. We look forward to some cost sayings in our utility bills.
The committee has worked well together this year, with a bit less concentration on budget issues. Details of monthly, quarterly and year-to-date budgets were available at the Giving Ministry meetings, and at the Council meetings. Thank you to all members, especially our three new members and Bob Cummings who has been our member who has dealt with repairs and maintenance of the community building for nearly all six years he has served on this ministry.
Betty Jacob
FAITH IN ACTION
MINISTRY
The Faith In Action Ministry continues to grow into its new form and mission. This has been a year of asking questions, trying new ways and exploring our purpose as a Faith In Action ministry. We continue our responsibility to oversee South Church’s participation in Our Church’s Wider Mission (OCWM), strive to ensure Moment for Mission invitations alternate between appeals for funding and opportunities for service, and are constantly seeking new ways to engage the congregation in outreach and service.
This year, South Church continued its full participation (UCC Five for Five) in Our Church’s Wider Mission by pledging basic OCWM support (part of the Church’s operating budget) and participating in each of OCWM’s four special offerings. The FIA Ministry ensures our OCWM pledge ($14,000 annually) is paid monthly. Via Moment for Mission announcements, the FIA bulletin board and e-Lation articles, we also invite the congregation to give to each of OCWM’s special offerings. These offerings include One Great Hour of Sharing, Neighbors in Need, Strengthen the Church and the Christmas Fund. This year, these special offerings, contributed an additional $3,700 to OCWM ministries. Discretionary Faith In Action funds ($4,000) in the congregation’s budget were used to round each special offering up to the nearest $100, and to support the Faith In Action activities mentioned below.
In preparation for the program year, our ministry read Robert Lupton’s book, Toxic Charity: How Churches and Charities Hurt Those They Help and How to Reverse It. One result of our reading and discussion was a decision to alternate appealing for financial support for OCWM and other special offerings with providing opportunities and challenges for South Churchers to ‘put feet to their faith’. We began the year by challenging members of the congregation to ‘pay it forward’ with a reverse offering – i.e. an opportunity to receive an envelope containing $5-$20, use that money to make a difference in the life of another person(s) and share their stories of paying it forward on the Faith In Action (FIA) bulletin board. This project was enthusiastically received. Wonderful stories of paying it forward graced the FIA bulletin board for many weeks.
During Advent, FIA challenged South Churchers to consider alternative gift giving. Our challenge provided information about three projects alternative gifts might support. 1- The Water Project, a Concord, NH-based project that helps bring clean water to African communities, 2- the purchase of bicycles for home visiting health care providers in Africa, and 3- the purchase of eco-friendly stoves for Epilogos families in El Salvador. In January, we appealed for household goods needed by refugee families served by Ascentria (formerly Lutheran Social Services). The congregation response to this appeal was overwhelmingly positive. A conservative estimate of our in-kind contributions to our refugee neighbors is over $1,300. In February, our appeal for financial support for the Concord-based Love YOUR Neighbor Coalition resulted in a $600 collection and donation.
At this writing, two May FIA projects are underway. In late April, immediately after the devastating earthquake in Nepal, FIA worked with the Church Council president and clergy to prepare an immediate appeal for funding for Nepali Relief. Offerings gathered for this May 3rd appeal will be sent to UCC Disaster Ministries. Later in May, in partnership with the Faith Formation ministry, FIA will host Service Sunday. On May 31st, members of the congregation may choose Service Sunday in lieu of the usual Sunday worship service. Service Sunday participants will provide service (yard work, painting, playground clean up, etc.) to area organizations including Families in Transition, the Crisis Center, Fellowship Housing and Merrimack Valley Day Care Center. They’ll also be assembling food totes for the East Concord Take-A-Tote project, a children’s weekend nutrition program and writing letters of support for Bread for World’s offering of letters for this year’s Feed Our Children letter writing campaign. Following our service time, Service Sunday participants will convene for lunch, fellowship and conversation hosted by the Faith Formation Ministry.
Many thanks to all who have embraced Faith In Action’s 2014-15 special offering appeals and ‘feet to faith’ challenges.
Paula Roberts
FAITH FORMATION
MINISTRY
This year was a mix of changes and continuity for Faith Formation. In the continuity category, we held two series of new member classes. Total new members joining in 2014 was sixteen, including the confirmands. We also helped welcome eight new members to kick off 2015 at the most recent new member Sunday. Faith Formation also continued our recently implemented practice of follow-up calls to members who had joined in the past year. The calls are part social, and partly to see if the new members’ needs are being met. Feedback was largely positive, with the consensus being that several new members were seeking more in depth book studies. Faith Formation also continued our tradition of hosting the confimands’ breakfast. Judging from the guests’ reactions, the meal was well-received. One of the social activities that also continued was the “Guess Who’s Coming to Dinner?” program. Hosts signed up to provide a location and a main course, and the guests were randomly assigned to take a side dish to a host location. Participation was down from prior years. We attributed this to the unfortunately brutal winter weather that preceded this year’s date. For Christian Education, Alison Nyhan led our efforts in the Sunday school and vacation bible school categories. For special adult education events, there was a study of the book “the Underground Church” with a facilitated discussion. As well, we continued the holiday notecard sales. Sales totaled $178 for the season.
In the changes category, Faith Formation’s chair Ellen Fries left and is enjoying a well-deserved break. Janet Zeller and Jan Evans joined the team. Spencer Culp took over the chair position. Another change is that we added a new initiative. Faith Formation, in coordination with Faith in Action, will assist with the upcoming Service Sunday. We will provide the fellowship meal and lead the discussion at the conclusion of the service time. We have also reached out to the congregation to identify individuals who may need our assistance either during Service Sunday or in the future. We hope this will produce additional opportunities for outreach and member involvement as the new year progresses.
J. Spencer Culp, Chair
VISITATION MINISTRY
SENIOR PROGRAMS AND
PASTOR’S AID
Drafting notes and planning the narrative for this program has been a personal challenge. As Program Coordinator I have enjoyed the charge to develop a wide program that embraces and honors the senior members of the South family. What makes a senior a senior? Is it a mindset ? Is it being on Medicare? Is it age driven ?
Actually, there is no definition in practice. The program has closely evolved and linked with Pastor’s Aid Ministry. In that form it has an at-large visitation circle that may be fluid, yet at any month include 25 or more members that are visited within their living space.
In addition the program sponsors monthly lunch programs that stages opportunities for other members of the South congregation to share a program of interest connected with work scope, personal endeavors or any topic of interest while a theme lunch is developed linked with the featured guest, resulting in the best lunch deal in town.
Other annual events are staged, such as planning with Pastor Carlos repeat worship opportunities during day hours which are more conducive for senior folk around Advent, Ash Wednesday, Easter worship and the Annual Senior Emily’s Retreat Day.
As one can conjecture…many seniors have passed, yet fondly remembered. That is a challenge and prayers are always welcomed for the Coordinator and also all the volunteer members of the Pastor’s Aid link with the program.
It has been a ten plus years of service, with a vision of an end ahead. Que sera, sera! Let our “lights” always honor seniors of any age and spirit and embrace their stories of life and the history of the life of South Church.
Jim Kinhan
Pastor’s Aid
What a joy it is to serve as “point person” for the Pastor’s Aid Ministry. A few years back this valued ministry was rolled into the purview of the South Senior Program. A team of 9 volunteers are joined in this very special personal ministry.
The group meets most months to coordinate and check in with each other concerning the 20 to 25 persons that fall into its visitation program. The visitees may reside in assisted living facilities or still reside in their homes. Yet all share some personal restriction in their ability to be active in the vibrant life of South Church. The Pastor’s aid volunteer is a complement to pastoral visits by our clergy. They may enjoy long time relationships with their visitees, lasting several years.
It is inevitable that this ministry sees many natural deaths and tastes sweet losses. Any referral of folks who might benefit from this visitation is always welcomed. Any visitation is always checked with any support family.
It is also a reality that many of the PA volunteers bring their spirit and care into helping roles with the activities of the South Senior Program.
Blessings to all…remember the dedicated PA volunteers in prayer.
Jim Kinhan
LAY MINISTRY VISITORS
The Lay Ministry Visitors' team has continued to meet monthly for support and for ongoing training. Our team consists of Jean Bragg, Kathy Daniels, Nancy Haigh, Bill Jacob, Myrna Prevost, Gordon Sherman, Herb Carpenter, Judy Dodge, Pat Gerhan, Bill Hodges and Toni Callahan. Since last year Wendell Minnigh left our group, and Bonnie Ota, a trained and experienced Lay Minister from another UCC church, has joined us. We are twelve strong, and we have offered about 140 visits this year.
Again this year the group sponsored a well-attended Advent Service of Remembrance in early December, and again this year, Jed's leadership and his reflection were essential ingredients of that service.
We continue to find it increasingly difficult to reach people by phone. We have all had to try multiple times to reach people in order to offer them a visit. We persevere; the visits, when they happen, seem to be very deeply appreciated. I know every one of our team feels it is an honor and a privilege to serve God and South Church in this way.
Respectfully submitted,
Toni Callahan
STAFFING MINISTRY
PASTOR-PARISH RELATIONS COMMITTEE
“PPRC” continues to meet with Jed and Carlos on a regular basis, sometimes together and sometimes separately, to discuss and address concerns and issues that they face in their respective positions. This year, Ingrid White chaired the committee.
In keeping with the rotating schedule, a pastoral performance evaluation of Jed was conducted in 2012, one of Carlos was conducted in 2013, and 2014 was the “off” year. In 2015, the committee will again evaluate Jed and seek important feedback from the congregation. It is expected that the review will be conducted in both an on-line survey format and through distribution of paper copies during May and June. Anyone who wants to provide feedback is welcome; please contact Ingrid at ingrid@ or 738-1041.
The PPRC strives to facilitate communication between the congregation and Carlos and Jed, and to support and assist the pastors in their duties. Any concerns that you feel should be raised to the PPRC can be addressed, confidentially, to Ingrid White, Bill Jacob, Kathy Daniels, Ferd Prevost, and Helen Fitzgerald. Feedback and suggestions are always welcome.
Ingrid White
PERSONNEL COMMITTEE
There have been a few changes this year in our staff; Bob Butterworth, our Sexton for many years, retired, and Hannah Murray, our Music Director, will be stepping down. We have been blessed with excellent staff here at South Church and we are confident that this will continue into the future. Members of the committee had a meet-and-greet with the staff and reviewed aspects of the letters of recommendation that are drawn up after staff evaluations and submitted to the Giving Ministry for their consideration of possible pay increases.
Besides our duties as advocates to our paid staff, the Personnel Committee has received approval from the Council on the Personnel Policy that was revised by Personnel and PPRC last year. The two committees have also given input to changes in the church Bylaws that were required because of changes in church governing structures.
Sally Bird
MISSION
FRIENDLY KITCHEN
It’s amazing how quiet the ministry of South Church at the Friendly Kitchen is despite the repeated joyful experiences that the volunteer crews share. The history of South Church engaged at the FK goes back a couple decades or more. Years ago the FK was housed in a few makeshift sites, then experienced the fire at the Montgomery street site, which transitioned to the full amenities of its current site on Commercial Street.
Evening meals served has peaked into the century milestone, though the early month meals may drop as many guests receive support checks in the early days. This poses a challenge for lead cooks, who have to scout out the provisions on site at FK and then build a menu to accommodate a service of 75 to 100 meals.
And South pool of volunteers has a great core cadre of lead cooks. When you encounter any of these folk, do give them a blessing for their caring spirited service…such as Lou Rosenthal, Mindy Fruci, Dianna Powers, Charley Cleary, Beth & Marcel Duhaime, Kelly Kinhan, Darryl Dolcino, Nancy & Bill Brown, Penny and Don Beauchesne, Lynne & Chip Morgan, Ellen & Dave Fries, Toni & Colin Callahan.
In years past the ministry was coordinated by Marty Jenkins, Debra Kimball, Toni Callahan and now orchestrated by the “Ginny and Jim team”.
The ministry is always open to new recruits. Membership in South Church is not a requirement. We have enjoyed times when members have invited family, neighbors and book club members to join us.
The South meal is the first Saturday supper of each month. Training and orientation is available for any new recruit.
Contact Jim Kinhan at 225-5102 to learn more.
COLD WEATHER SHELTER
Program Report for 2014-15
On March 30, 2015 at 7:30 a.m. the last guests and overnight volunteers left South Church and as the door clicked shut behind them, 10 years of hosting the Cold Weather Overnight Shelter likewise came to a close. Remaining are the impressions created by thousands of guest nights spent and thousands of volunteer hours given by hundreds of Church and community individuals. Impressions for all to be remembered forever.
It is with great thanks and satisfaction that 2014-15 Shelter year completed the decade long program on a year of exceptional performance. Recognition and highlights of the year are the following;
2014-15
• The shelter was open 93 continuous nights from Dec. 27th to March 29th.
• 1453 guest nights were hosted, averaging 15.6 per night.
• The ratio of male to female guests was 5 : 1, which would have been higher had renovations to the women’s bathrooms precluded their attendance for 10 nights.
• On two blizzard level snow days, guests were hosted in the Church Youth Center facilities supported continuously by three volunteers.
• Managing volunteer develop- ment and scheduling were the coordinators returning from last year (and many
shadow volunteers).
• 14 Managers (12 returning and two experienced overnighters) rotated every two weeks to direct evening activities.
• Cy Sherman directed her laundry team of over a dozen, assuring guests had freshly laundered (and matching) bedding on which to sleep each night
• It took 39 direct volunteer hours every 24 hours to provide a warm, safe, and clean night for the 15.6 guests.
• This year couples were not provided with a separate sleeping area which gave greater flexibility in room assignments and thus greater harmony.
• A “guest” Wi-Fi was installed at South Church, which in addition to being a convenience for Church volunteers, was greatly valued by shelter guests.
• A fire alarm caused by a faulty sprinkler created excitement and proved that nightly reminders of what to do leads to proper execution for an emergency exit.
• Guests enjoyed watching the Super Bowl accompanied with hot pizza compliments of Checkmate Pizza.
• Additional in-kind gifts, services, and food were provided by Northeast Delta Dental, Constantly Pizza, and countless numbers of individuals.
• Cleary Cleaners provided unmatched in-kind laundry support (for the third consecutive year). Grants from Federal, State of N. H., and the City of Concord, in addition to gifts from the Rotary Club of Concord and Granite United Way and proceeds from the highly successful Tall Granite Jazz Band (and from many other individual and organization supporters) assured this season’s program would have adequate financial means to cover the program’s needs and those of its guests throughout the year.
• Over ten years South Church has hosted 5470 guests, 1356 average per year, and 14.8 guests per night overall. An outstanding achievement and example of community commitment and caring support.
Jay Haines, Director
.
RELIEF SOCIETY
During 2014, the 132nd year since its founding, the Relief Society continued its work of raising and distributing funds to relieve the sick and needy of the membership of South Church in Concord, but also for the brother and sister in need who live the Concord area.
Through the church office, where needs are made known by direct contact, about $2651.31 has been provided quietly and confidentially for a broad spectrum of temporary personal needs and emergencies. Some of these needs included help with prescription drugs, rent, bus tickets, medical bills, mortgage payments, utility and identification cards, shelter assistance, food vouchers, and gas vouchers. This amount includes $890.00 in assistance to our own parishioners.
Through several local agencies, including Interfaith Care-givers, Concord Welfare, and the Capitol Region Food Program, we distributed about $3000.00 for special needs within or beyond those agencies' budgets.
Fund raising for the year, consisting mainly of contributions to the February communion and November communion offering, totaled about $2,770.04. No amount was added to the Life Membership Endowment. Income from the endowment and carryover from prior years comprised the remainder of the Society’s source for funding the needs described.
Sadly, in 2014, we lost a vibrant member of the Relief Society – Cindy Biese. She was a dedicated member of the Relief Society - first as a committee member, then as the Vice President. She always brought joy to the work and she is deeply missed by all of us.
Jennifer Teaster
COMMITTEE REPORTS
GUILD
The primary responsibilities of the Guild are to prepare Holy Communion on the first Sunday of each month and to host any required funeral reception or celebration as needed. Once again the Guild has had fewer members than normal but the 9 women prepared the communion services efficiently.
On Sundays when communion is served by intinction, two Guild members will prepare the sacraments – one at the 8am service and one at the 10am service. Four times per year – once each Liturgical season - Holy Communion is served the traditional method using the silver chalices, plates and communion cups. Traditional communion preparation requires much more time and at least 4 guild members (2 for each service) with clean up assistance from the Worship and Spiritual Life Ministry.
The Guild assisted with preparation and hosting two special receptions during Fellowship Hours – Confirmation Sunday and New Member Sunday. This year there were four funeral receptions - two large ones for 150 people and two smaller ones for approximately 75 people. The Guild was assisted by other congregants preparing baked goods and helping to serve and clean up after the funeral receptions.
New reception servers and/or anyone willing to bake or purchase items for receptions are always welcome. Simply contact Dianna
Powers, the liaison to the Guild, at dpowers@.
Dianna Powers
COLLECTIONS AND
DEPOSITS
The Collections & Deposit Committee seems to be going along smoothly, counting and depositing the collection after church on Sunday or on Monday morning, with the exception of Christmas and Easter. That is done a day or two after Christmas and Easter at the convenience of Mae and the counters.
Carolyn Kerr is doing the scheduling.
Jean Bragg
WOMEN’S CIRCLE
GENESIS CIRCLE
Genesis Circle fosters Christian fellowship through activities and service to the Church community. They sent correspondence and cookies to thirteen young people who are away at college or serving in the military. Genesis Circle hosts a “Birthday Dinner” for all the women in the church. All women are invited to their programs. This year they had a 50th year Anniversary celebration. They had the usual fundraisers, the Thanksgiving Bake Sale, the Christmas Auction, and the Valentine Bake Sale. This year they welcomed the Madisses Circle to join with them.
Mary Ewert
STEWARDSHIP REPORT
2014-15
South Church is now at the mid-point of our first two-year Stewardship Campaign. When our ministry decided to implement a two-year campaign, it was our hope that during the second, or “off year”, the focus could become more one of reflection on God’s abundant presence in our lives as a congregation rather than on balancing the budget. In this spirit, The Giving Ministry hosted a pasta supper to thank the congregation for their financial gifts and celebrate our shared ministry, an event we hope to repeat. We also inaugurated a dialogue about the relationship between faith and giving which we hope will continue.
While there was overwhelming support for the two-year pledge cycle, we did have some follow-up to do this past winter with members who hadn’t made a second year commitment, a few who hadn’t made any pledge for either Year 1 or Year 2 but have pledged in the recent past and a few members who have never pledged (these members may give loose offerings but their gifts are not trackable unless paid with a check or in a marked giving envelope). These are different groups with different life situations and one of our challenges
as a ministry is to contact everyone in our congregation, making sure that we all appreciate how vital our pledges are to the wider mission and programs of South Church. Our ministry will continue to reflect on how we keep this conversation active.
The numbers to date:
PLEDGE CAMPAIGN TO DATE
106 Pledged at the same level 51%
5 New pledges 2%
82 Increased their giving 39%
16 Decreased their giving 8%
_____________________________________________
209 pledges $364,609.20 100%
Our total, so far, is about $4,000 higher than last year’s amount, Year 1 of the two-year cycle.
South Church Pledge History:
2012- 2013 - $362,797 242 pledges
2013-2014 - $344,746 229 pledges
2014-2015 - $354,780 213 pledges
Our ministry would like to thank everyone for their pledges of financial support and for the many other ways in which you share your gifts with South Church.
Respectfully,
Deb Kimball for the Giving Ministry; Stewardship Committee
Minutes of the 177th Annual Meeting
June 22, 2014
For the second year in a row, South Church members have passed a balanced operating budget. The FY2015 budget of $502,633 includes 2.5% to 3.5% raises for church staff but a continued decline in membership pledges. If you haven’t pledged or haven’t fulfilled the pledge you made, please consider doing so. Pledges from members and contributions from visitors make up 71.5 % of South Church’s annual income. Your financial participation is desperately needed – and very much appreciated.
In addition to passing a budget, members present for the annual meeting voted to put off until February a
decision about the future of South Church’s adjacent property on South State Street, which houses the church’s youth programs as well as an apartment and counseling center. The apartment and counseling center pay South Church $42,500 annually for rent. The building’s needed improvements have promoted a church-wide discussion about selling the building or keeping it for a reimagined purpose. To allow everyone interested time to participate in the discussion and more fully consider all the options, members voted to create a task force of church members who meet regularly between July and January. To join the discussion, please contact task force chairman Peter Imse at pimse@.
Here are other highlights from the annual meeting, which convened at 9:45 a.m. and adjourned at 12:30 p.m.:
Income:
The number of households making – and fulfilling - pledges to South Church has been declining in recent years. Traditionally, 98% of households have pledged. In 2013, 97% did. In 2014, the participation rate dropped to 94%. And last fiscal year, 6% of pledges made were not fulfilled. Members at the annual meeting supported a proposal of church lay leaders to take a more creative and focused approach to pledge campaigns.
The remaining 28% of South Church’s income comes from rent (8.4%); interest and investments (5.8%); and gifts and offerings outside of pledges (4.6%.) This year’s budget also includes about $24,000 in projected income from a Nov. 15 auction at the church.
Expenses:
The Church Council organized expenses into “mission” categories to better reflect how South Church spends money fulfilling its mission.
The largest expense in the FY 2015 budget - $150,651 or 30.4 % of all expenses - is the Maintenance of the Church’s Buildings on Pleasant Street and the adjacent South State Street. The properties together, however, bring in about $50,000 annually.
Church members Roger Hawk and Jason Teaster presented the results of an energy audit they conducted in hopes of reducing some of those maintenance expenses in the future. According to their research, the church could cut maintenance costs by $6,167 a year if it made $65,600 in building improvements. Jason and Roger suggested a second alternative that would save the church $5,343 a year if it made $23,350 in building improvements. No vote was taken on this matter. Roger and Jason intend to present more information to church members in the coming year.
Preparing and Conducting Worship is budgeted at $133,030 or 26.8% of annual expenses. Spiritual Growth is next, at $79,826 or 16.1% of expenses. Caring for our Church Family is budgeted at $69,113 or 13.9%. And Serving Our Community and the World is budgeted at $63,534 or 12.8%. Staff salaries are included in each of those categories according to how much time they devote to each.
Church members made three changes to the Church Council’s proposed budget from the floor of the annual meeting. The body approved adding $6,476 to give clergy a 3.5% pay raise and church staff a 2.5% pay raise. Staff received a 1% pay raise in 2014 and increases to their pensions
in 2013 and 2014 but had not had another pay raise since 2007. The Church Council had not included the raises in the budget because the decline in pledges did not cover the cost.
To maintain a balanced budget with a pay raise, members at the annual meeting cut $6,476 from the Church Council’s budget in two places. They rejected taking out a proposed loan – at a cost of $3,000 in repayment this year - that would have allowed the church to make intermediate repairs to the church’s South State Street building. They also voted to take an additional $3,476 from interest and investments.
The budget, however, left several other mission priorities unfunded. If there is an increase in pledges, the Church Council intends to put the money to the following opportunities in the order listed:
Increase ministers’ pension contribution from 8 % to 9%: $2,205
Increase South Church’s Wider Mission from 3.5% to 4.5%: $4,826
Staff development: $2,000
Consultation fees: $500
Ministries support: $500
Honoraria for guest preachers: $400
Retreat facilitators: $500
Reduce fundraising: $8,503
Annmarie Timmins
Minutes of the Special Congregational Meeting, Sunday, March 8, 2015
Meeting convened at 11:28 p.m.
98 people in attendance
Attendees included members of the Community Building Committee: Betsy Clardy, Will Delker, Becky Field, Michael Gfroerer, Carolyn Kerr, Peter Imse, Fran Irvine, Jason Teaster, and Oge Young.
Meeting Moderator: Sarah Sadowski
Agenda:
1. Determine the future ownership and purpose of South Congregational Church’s Community Building
2. Consider Church Council’s decision to reduce a percentage of the raise given to staff, which had been approved by a vote at the June Annual Congregational Meeting.
1. Community Building
Peter Imse gave a brief summary of Community Building Task Force’s initial charge, its work and research, and its recommendation that South Congregational Church maintain ownership of the Community Building but use and maintain it in a “wiser” way.
Peter Imse said the Church bought the property in 1996 with plans to use the building for offices and other church programming, such as Sunday school. The need for additional space was alleviated after the 1999 fire that gutted fellowship hall. Rebuilding the fellowship hall created new space for offices and church programming. Following these events, the Church used the Community Building as rental space and youth ministries.
Over time, the Church did not keep up with the necessary Community Building repairs, and, as a result, there are several deferred maintenance items that need attention. Two years ago, the Church Council recommended that the congregation decide its intention with the Community Building. That led to the June 2014 Annual Church Meeting vote to create the Community Building Committee. Its charge was to return to the congregation in eight months with a recommendation to sell, keep, and/or devote the Community Building to other mission uses.
There was an open invitation to the congregation to participate in this process of discerning the future of the Community Building. Ultimately, nine church members volunteered to serve on the committee, and they met 19 times between June 2014 and February 2015.
Peter Imse stated the group did not begin its work with preconceived ideas or a specific proposal in mind. Instead, everyone came in with an open mind, a shared goal of determining what made the most sense for the church, and willingness to listen to what God was asking the Church to do with the property.
The committee approached its work in two phases: First, the committee took three months to learn everything it could about the building, including the identity of the leases, expenses and finances of the property, and the state of the building’s interiors. In addition, committee members talked with Church staff and authors of prior reports regarding the Community building and also investigated the current real estate market and reviewed property assessments for the building.
Peter Imse said the second phase had two stages. First, committee members took a few meetings to reflect on the information they had gathered and invited one another to write their own vision statements for the future of the building. Members shared their visions with each other. The exercise was intended to remind members that the goal was to discern God’s will for the church.
Next, Peter Imse said, committee members reviewed the research they had done and identified future options. Those options included selling the building, keeping it but caring for it more wisely, and using the space for a range of mission-related efforts.
Peter Imse said the committee members “turned that discussion outward” and asked mission-related groups within the community what needs they believed the Community Building could fill. Options discussed included day care space, a food pantry, transitional housing, homeless services, and refugee services.
As the committee members talked with community groups, they discovered many of the mission ideas identified above were already being met by other groups or that the Community Building was not suitable for the others.
The committee presented three options to the congregation: selling building, devoting the building to mixed use, and keeping it but using and caring for it wisely.
The committee recommended the third option: Keep the building as a rental property with the intention that it will generate enough income to pay for itself (including repairs) and to support the wider church mission with the rental income.
The recommended proposal called for leasing all spaces in the building at market rates, making necessary repairs to the building, hire a professional property manager, and prepare and adopt an operations and maintenance plan for the building. This recommendation is further detailed in the committee’s Feb. 5, 2015 report titled Same Use, But Wisely option.
The Church Council and the Giving Ministry voted to support the committee’s recommendation.
DISCUSSION:
Marty Jenkins: Thank you to everyone who worked so hard on this. The bottom line, I believe, is that if we need that space for our own mission uses, we should keep it. If we don’t need that space, it’s simply a real estate investment, and real estate investment is not what we should be doing. It requires huge amount of attention, decision-making, and cost, and we are unable to control the market we buy in or sell in. I feel a huge amount of time and attention will be taken away from our church and put toward being a real estate investment club.
I recommend we vote No on this motion and then move to sell.
Will Delker (member of the building committee): We discussed at some length the questions Marty raised about the propriety of the Church being a landlord. From the start of this Church, it rented space to support its mission work. Also, any financial advisor would recommend diversifying our investments. When the stock market goes down, the rental income will help off-set lower investment income from stocks and bonds.
Michael Gfroerer (member of the building committee): We own that building without a mortgage so we have no ongoing debt service. We have an endowment for repairing the building. At one point I was in your camp (Marty) and ready to sell the building. As we looked at the options more closely, I became convinced it is a good decision to have that property in our investment portfolio.
Deb Kimball: Have there been plans made to incorporate the Community Building Committee into the existing Church committee structure so the committee can continue?
Will Delker: This came up at the Church Council meeting. We had discussions about creating a permanent ministry that focused on all church properties. Recognizing that the Giving Ministry focuses on the properties now as part of its mission, we thought it would be a good idea to have a group of building committee members who focused on just building needs and had seat on the Church Council at budget time to advocate for issues.
Ingrid White: A year ago, when this came to the attention of the Church, we were told the building was falling down. That there was liability and we were going to get sued. My kids participate in the youth programs and use the space over there. I thought we were sunk. Being on the Church Council, I have seen these reports and I feel more comfortable that we can afford these repairs. If we keep the property and can make it self-sustaining, I am all for keeping it. It’s a jewel of a property right here in downtown Concord.
Carol Dunlap: I was in real estate for a number of years. I do not think we would make as much money as we think if we sold it. I think we should keep it. This is market for a buyer, not a seller. It was bought as a business venture. Is everyone there paying their fair share for the space they are using? Or are we being kind and charging people lesser rents because we are a church? If it’s a business venture, you have to think of it as a business venture. People should be paying their fair share. I think having someone come in and manage the property with the approval of the committee would be the best way to go.
Peter Imse: The plan under our proposal would be that all the units will be rented at market rate. Our proposal includes hiring a property manager to assist the church in managing the property. We bought that building for $385,000 and could sell it now for about $400,000. We might even lose money because in some people’s mind that $400,000 is generous.
JoAnne Miles: I am a member of Church Council. I read all three opportunities presented to us. My knee-jerk reaction was to sell it because it’s falling down. After reading all three options, I felt keeping it was the best option.
Lois Peeler: I have two questions. Capital campaign funds were used to buy the building. Any use of that money in the future should honor the intent of those donors. And, what about the lead paint issue?
Peter Imse: As far as the campaign money is concerned, it does not become an issue if we keep the building. If we sold the building, there would be an issue with the capital campaign money. We did not reach a conclusion on what the issue would be, but we noted that the $150,000 endowment for maintenance of the building may need the attorney general’s approval if we want to sell and repurpose that money.
Will Delker: Regarding the lead paint issue, we went through the property with contractor. The good news is that internal wood in the building is all-natural and does not have paint. We got estimates for resolving the lead paint issue on the outside of the building. Because most of outside is sided, there is a small area that may contain lead paint. The estimates for taking care of that lead paint came in around $15,000.
Jason Teaster: Creating a building committee and a management plan would help us address some of these kinds of needs so we are not in this position down the road.
Jim Kinhan: The cold weather shelter is coming to a close. The Concord Coalition to End Homelessness is talking about exploring rental options, and there is no reason that those two apartments in the Community Building could be rented for permanent housing. There is a Housing First initiative in the city to house the homeless. Community funds may be available to renovate the apartments as part of this initiative to avoid the church spending money on repairs. I hope that options will be considered if we keep the building.
Spencer Culp: Would keeping the building be in line with our investment plan?
Peter Imse: Our church’s investment policy addresses only stocks, bonds, and mutual funds. The plan doesn’t address the net income that would come off this building. We have talked already to Foxfire Management Company and they are ready to hop on board to manage the property. They would take care of maintenance calls and help us develop a management plan.
Alice Pickett: I was very happy when we bought the building. I did read the Community Building Committee’s 44-page report, and I was a little concerned about the market rate rent proposed for the apartments and worried we were not thinking a little bit about our mission as a church.
Jeff Bradley: The name of this recommendation, Same Use, But Wisely means we are not doing anything differently but are being wiser about what we did 15 years ago when we bought this building. Shame on us for having to have this process and for waking up now and saying, “We have to handle this asset responsibility.” I commend all of you for handling the asset wisely.
Linda Kenison: I was in the mindset of sell. The committee’s approach created an opportunity for such creativity and I want to thank you.
Robert Lovewell: What are our short-term and long-term liabilities?
Peter Imse: I’m not aware that the church has any outstanding debt.
Proposed motion to adopt Community Building Committee recommendation:
I move that:
The Church (a) retain ownership of the Community Building, (b) lease all available spaces in the Community Building until such time as the necessary deferred repairs have been completed and the Community Building is operating on a firm financial footing, and (c) implement the management recommendations contained in the Same Use, But Wisely Option Report of the Community Building Committee dated February 5, 2015, including:
i. Hiring a professional property manager to manage the Community Building and to guide future decision-making;
ii. Creating a Buildings and Property Committee whose sole charge is to interact with the property manager and to oversee the care, management, and maintenance of the Church buildings; and
iii. Preparing and adopting an Operations and Maintenance Plan for the Community Building and establishing appropriate reserves and set asides from Building income to plan for rental vacancies, and to pay for ongoing and future maintenance and repairs, and energy-efficiency measures, but subject to the limitation that the Youth and other Church programs that currently use the first floor of the Carriage House shall be permitted to continue to use that space until the end of the Church’s 2014-15 program year in June 2015.
At 12:29 p.m. the meeting voted overwhelmingly on a voice vote to adopt the Community Building Committee’s Same Use, But Wisely option.
2. Staff raises
Betty Jacob asked the meeting body to ratify the Church Council’s recent decision to the adjust staff raises that were voted in at the June 2015 Annual Church Meeting.
At the 2014 meeting, the congregation passed a floor amendment to the budget that added $6,476 to the budget to award clergy a 3.5% pay raise and other church staff a 2.5% pay raise. The amendment specified that this increase should come from the church-invested funds ($3,176) and a reallocation of fund that would have been used for payments on a mortgage loan on the Church Community Building ($3,300).
Following the annual meeting, the Church Council met in September 2014 with Jed, Carlos and church staff and learned the following:
• Pledges for the FY 2014-2015 were lower than anticipated due to the death of key donors
• The withdrawal from investments would exceed the limit as outlined in the church’s investment policy.
• The increase in salary was likely not going to be sustainable in future budget years without an increase in pledges.
• Staff indicated they would rather not have a small raise that is then withdrawn in the next budget year or results in the loss of staff members.
With this news and the advice of church staff, the Church Council voted to suspend the increase in wages to the extent the increase would come from church invested funds ($3,176). The Church Council did, however, move ahead with the $3,300 allotted to pay raises from money that had been allocated for a mortgage at the June 2014 Annual Church Meeting.
Betty Jacob recommended that the congregation ratify the Church Council’s decision not to increase salaries from the church’s invested funds in this fiscal year due to the reasons stated above. Jed and Carlos supported the Church Council’s recommendation.
NO DISCUSSION.
The meeting body voted overwhelmingly on a voice vote to ratify the Church Council’s Sept. 2014 decision to refrain from drawing $3,176 from invested funds for increases to staff salaries.
Meeting adjourned at 12:40 p.m.
Annmarie Timmins, Clerk
SOUTH CONGREGATIONAL CHURCH
SUMMARY REPORT OF THE
COMMUNITY BUILDING COMMITTEE
TO THE CONGREGATION
March 8, 2015
History – How we got to where we are
Prior to the fire, Fellowship Hall was poorly laid out, poorly utilized, and not a welcoming place. The Church Office was too small, the kitchen was outdated and in need of a total makeover, and Church School “classrooms” were created using rolling half-height partitions in the dreary dining room downstairs. At the same time, young couples were joining the Church, and the Church School population was growing rapidly.
With this as a backdrop, the Church embarked on the Building Bridges to Tomorrow Capital Campaign in 1995-96 to raise funds to both acquire and renovate the Community Building and to renovate Fellowship Hall. The vision for the Community Building (the “Building”) included re-located ministerial and administrative offices, expanded areas for youth programs, and multi-purpose spaces that would double as Church School classrooms and community outreach areas.
The capital campaign did not reach its full goals, but it raised enough money to purchase the Community Building in 1996, to fund a $150,000 Community Building Maintenance Endowment, and, later (with funds from the Women’s Associations), to build the handicapped accessible entrance and lift at the south end of the parking lot. Because no funds were available for the renovation of the Community Building, the Church decided to rent it until such time as sufficient funds could be raised.
The fire in Fellowship Hall in 1999 changed everything. Despite the fire being a near-disaster for the Church, the process of rebuilding after the fire permitted the Church to re-think its use of Fellowship Hall. Instead of simply recreating the former dysfunctional facility, the Church was able to re-configure and re-use its spaces in ways that no one would have imagined prior to the fire. In fact, the new configuration of Fellowship Hall permitted the Church to solve or alleviate many of the short-term issues that the Community Building was intended to address. As a result, there was no urgent need to raise funds to renovate the Building, and the Church continued to rent it so as to cover the costs of ownership and receive a return on its investment.
As Church finances took a downturn and it became harder and harder to balance the Church Operating Budget, the Church began to rely more and more on the net income from the Community Building of approximately $20,000 per year to balance the budget. In addition, the Church leased portions of the Building at reduced or nominal rents, and dedicated a portion of the Building for Church uses, all of which further reduced the net income actually realized each year.
Ultimately, the Church decided to defer all but emergency maintenance and repairs to the Building and to use all of the net income from the Building to pay Church expenses. No funds were set aside to pay for future expenses and repairs. In the recent past, the Church also withdrew funds from the Community Building Maintenance Endowment to pay for needed repairs, but, in the process, reduced the fund balance below the $150,000 minimum requirement.
At the present time, a significant portion of the house portion of the Community Building is leased to Cornerstone Center, PC, one floor of the Carriage House is rented as a residential apartment, a portion of the house is used by the Homeless Resource Center, and a floor of the Carriage House is used for Youth Ministries and other Church meetings.
Current Concerns
In recent years, members of the Church have begun to acknowledge the negative impacts of our failure to keep up with the maintenance of the Community Building and the costs of catching up with decades of deferred repairs. In the face of the costs of some of the repairs, the Congregation began to discuss what the fate of the Community Building should be. Some argued that it should be sold, and others argued that it should be retained. On June 22, 2014, the Congregation met to discuss the future of the Community Building, and, ultimately, voted to give members of the Church approximately seven months to study options for the use or disposition of the Building, and to report back to the Congregation with their recommendations.
The Committee’s Work
Following the Congregation’s vote, the entire membership of the Church was invited to become part of a Committee that would respond to the Congregation’s call. In response to that call, a core group of about eight (8) members volunteered their time and have met approximately every other week from July to date. We are happy to present this report to the Congregation. (Minutes of all of our meetings are available on the Church website.)
The work of the Committee occurred in two phases. During the first phase, we educated ourselves about all aspects of the Community Building so as to give us a solid base from which to consider options. Among other things, we
- Toured the Building from basement to attic;
- Reviewed the leases;
- Reviewed all of the reports previously prepared by church committees regarding issues with the Building
- Interviewed several of the authors of these prior reports;
- Reviewed the current taxation of the Building;
- Prepared a cash flow analysis of recent Building income and expenses;
- Obtained supplemental quotes or estimates for various Building repairs;
- Reviewed appraisals of the property;
- Reviewed the Building Bridges to Tomorrow Campaign materials and the terms of the creation and funding of the Community Building Maintenance Endowment;
- Interviewed church staff regarding management issues associated with the Building;
- Prepared a summary of the ongoing programmatic uses and outside rentals of the Building and our main Church facilities;
- Interviewed staff regarding their thoughts and ideas with respect to the future of the Building;
- Interviewed our existing Building tenants; and
- Reviewed the history of the Church’s purchase and ownership of the Building, and the Church’s decisions that resulted in the current discussion.
After developing a solid understanding of the Building itself, and of the issues related to the Building, the second phase of the Committee’s work involved a review of numerous possible future uses or other dispositions of the Building. Among other things, we:
- Wrote and shared our personal vision and mission statements for the Church;
- Toured the Building with contractors and other professionals to obtain their opinions as to the condition of the Building, the significance of any issues, and possible uses of the Building;
- Reviewed various code requirements and regulatory restrictions that would apply to various proposed uses;
- Discussed the current sale and rental markets for properties such as the Community Building with local real estate professionals;
- Considered the possible renovation of the basement into useable space;
- Studied the different ways that Church investments, including real estate, can support the Church’s missions;
- Talked to local real estate property managers regarding property management and budgeting for repairs and maintenance reserves;
- Prepared projections of the financial impact of the Sale and Same Use, but Wisely options;
- Interviewed numerous community groups in an effort to determine where there might be a community need for space in the Building, or opportunities for the collaborative development and use of the Building, including:
o United Way
o Families in Transition
o Refugee/New Americans Community
o New Hampshire Charitable Foundation
o Women’s Club (Transitional Housing)
o St. John’s Food Pantry
o Fellowship Housing Opportunities, Inc.
o Caleb Group (Housing)
o Homeless Resource Center
o UCC Conference
o City Welfare
o New Hampshire Community Loan Fund
o Concord Housing Authority
o Concord Hospital
o CATCH
o YMCA
o Merrimack Valley Day Care
Early on in this review process, the Committee reached a consensus that there would likely be little support in the Congregation for any proposal that required the borrowing of significant funds for Building renovations. Therefore, we also approached community groups regarding possible partnerships in which the Church would provide the Building, and they would provide the funds for renovations. We located no ready sources of funds, and we also learned that available grants for new initiatives will typically cover only capital renovations, and will not cover ongoing operating expenses.
During this review process, the Committee also reached a consensus that, because of the ongoing issues with funding the Church Operating Budget, any new proposal for the Community Building must be self-sustaining and not require ongoing financial support from the Church. We also agreed that, while it would be ideal if the Community Building provided net income to help to support Church operations and missions, the Church would have to start to wean itself from reliance upon use of the entire net income from the Building so as to leave funds for the proper care and maintenance of the Community Building.
As we worked through our Phase 2 review process, numerous ideas and proposals were considered and rejected for one reason or another. The primary reasons for rejecting proposals were lack of funding and lack of interest in the community.
At the end of our review process, the Committee decided to present written evaluations of three separate future options for the Community Building, and to recommend one of them.
The three options (each of which is described in an attached report) are:
1. Sale Option – Sale of the Building and investment of the sale proceeds;
2. Same Use, But Wisely Option – Retain ownership and continue to use the Building in a manner similar to present use, but with proper management and planning for capital repairs and maintenance; and
3. Mixed Use Option – Retain the Building and devote at least a portion of it to mission-related activities, such as, faith-based daycare and transitional housing.
Only the Sale Option and the Same Use, But Wisely Option are feasible under current conditions. However, we elected to include the analysis of the Mixed-Use Option so as to illustrate the short and long term issues that are raised by a proposed change of use of the Building. Please read the individual reports for the details of each option and a full understanding of the Committee’s review process.
Conclusion and Recommendation
After conducting all of its reviews and analyses, it is the recommendation of the Community Building Committee that the Church (a) retain ownership of the Community Building, (b) lease all available spaces in the Building until such time as the necessary repairs have been completed and the Building is operating on a firm financial footing, and (c) implement the management recommendations contained in the report on the Same Use, But Wisely Option.
The Committee selected this option over the Sale Option for numerous reasons, including:
1. The investment in and rental of real estate is a time-honored means by which religious organizations support their mission activities.
2. The Community Building is structurally sound, and the cost of necessary repairs can be managed with projected cash flows.
3. Having a building adjacent to the Church is extremely valuable, and, if we sold the Community Building, it is not likely the Church would be able to acquire a similar property for stewardship and mission purposes in the future.
4. The Community Building can be owned, maintained, and repaired by the Church in a responsible manner that will generate significant investment income that the Church can “re- mission” to carry out its various mission activities.
5. Ownership of the Community Building will preserve options for future generations to re- purpose and re-use the Community Building property.
6. Retaining ownership of the Community Building is consistent with the wishes of the donors to the Building Bridges to Tomorrow capital campaign, and avoids the potential cost of litigation over permissible future uses of the Community Building Maintenance Endowment.
7. The sale of the Community Building would box the Church in to its existing Sanctuary and Fellowship Hall, and limit its future mission and outreach options.
8. The continued ownership of the Community Building is projected to produce more income in the short-term ($16,290 vs. $5,600 in FY 2017), and slightly more in the long term ($38,400 vs. $33,600) than the investment of the sale proceeds and endowment would produce.
9. The income from the Community Building diversifies the Church’s investment portfolio, and serves as a buffer during stock market swings.
10. The potential short-term benefits of a sale are not sufficient to justify the long term costs of selling the Community Building.
11. Once repairs are completed and the Community Building’s finances are stabilized, the Congregation will be able to again explore options for alternate uses of the Building.
Submitted by:
COMMUNITY BUILDING COMMITTEE
Betsy Clardy
Will Delker
Becky Field
Michael Gfroerer
Fran Irvine
Carolyn Kerr
Jason Teaster
Oge Young
Peter Imse
Clerk’s Report
Annmarie Timmins
Clerk’s report on Membership to the NH Conference in March 2015 453
Since that time we had:
One member reinstated to Membership:
Lindley Shutz 1
New Members, April 19, 2015
Nancy Roberts, Rick & Heather Lord, Paul & Joanne Varga, Kevin and 8
Becca Yohe and Penny Bean
Confirmands, May 17, 2015 5
Christopher Caswell, Charles Lynch, Isaiah WinnettKnoy,
Sawyer Duhaime, Julianna Gullage
Total Additions as of June 1, 2015 +14
467
Losses since April 2015 -2
Two deaths:
May 13, 2015, Marilyn Slocum
June 9, 2015 Mary Polzer
TOTAL MEMBERSHIP AS OF JUNE 1, 2015 465
Necrology for 2014/2015::
Marg Bilbow (Associate Member)
Sara Branch
D. Jackson Freese
Dorothy French
Mary Harris (Associate Member)
Carolyn Lis
Jessiemae Reardon
Shirley Schneider
Dorothy Shaw
Marilyn Slocum
Though not members, we’d like to recognize: Rev. Barry Grevatt, Margaret Haney
and Herb Pickett
Nominating Report
Officer, Ministry and Committee Roster 2015-2016
OFFICERS
President: Becky Field 2nd Term 2016
Vice President: Will Delker 2nd Term 2016
Moderator: David Fries 7th Term 2016
Clerk: Annmarie Timmins 3rd Term 2016
Imm. Past President Sarah Sadowski 2nd Term 2016
Bookkeeper: Jean Lawrie 1st Term 2016
MINISTRIES
Faith Formation: (12-15 Members)
Ryan Sahr 1st Term 2018
Spencer Culp 2nd Term 2018
____________ 1st Term 2018
Jen Evans 1st Term 2016
____________ 1st Term 2018
____________ 1st Term 2018
____________ 1st Term 2016
Jeff Bradley 2nd Term 2017
Janet Zeller 1st Term 2017
____________ 1st Term 2017
____________ 1st Term 2017
____________ 1st Term 2017
Faith In Action: (6-9 Members)
Paula Roberts 1st Term 2016
Courtnay Evans 1st Term 2018
___________ 1st Term 2017
Betsy Clardy 1st Term 2017
__________ 1st Term 2018
Faye Buttrick 2nd Term 2018
__________ 1st Term 2018
Bob Frizzell 2nd Term 2018
Lorraine Fournier 1st Term 2016
Worship and Spiritual Life: (12-15 Members)
_________ 1st Term 2018
_________ 1st Term 2018
Adria Cilley 1st Term 2016
_________ 1st Term 2018
Joanne Miles 1st Term 2016
Bill Watson 2nd Term 2016
Judy Todd 2nd Term 2016
Martha Wells 2nd Term 2016
Chip Morgan 1st Term 2016
Judy Signor 1st Term 2016
_________ 1st Term 2018
_________ 1st Term 2018
Giving Ministry: (12-15 Members)
_________ 1st Term 2018
Lynne Morgan 1st Term 2016
Deb Kimball 1st Term 2016
Jock Irvine 1st Term 2017
__________ 1st Term 2018
Steve Murray 1st Term 2017
__________ 1st Term 2018
__________ 1st Term 2018
Mike Gfroerer 1st Term 2017
__________ 1st Term 2017
__________ 1st Term 2017
__________ 1st Term 2017
Staffing Ministries
Personnel: Sarah Willingham 1st Term 2017
Betty Jacob 1st Term 2018
Linda Kenison 1st Term 2017
Sally Bird 1st Term 2016
Becca Cleary 1st Term 2016
PPRC: Kathy Daniels
Helen Fitzgerald
Bill Jacob
Ferd Prevost
Ingrid White
*PPRC members chosen by Worship & Spiritual Life Members and Pastors
Spiritual Care and Visitation Ministries
Pastor’s Aid: Penny Beauchesne N/T
Eileen Gfroerer N/T
Bill Jacob N/T
Eileen Jones N/T
Cheryl Nickerson N/T
Ray Phelan N/T
Cy Sherman N/T
Susan Trice N/T
Pam Young N/T
Lay Ministry Visitors: Jean Bragg N/T
Toni Callahan N/T
Herb Carpenter N/T
Kathy Daniels N/T
Judy Dodge N/T
Pat Gerhan N/T
Nancy Haigh N/T
Bill Hodges N/T
Bill Jacob N/T
Myrna Prevost N/T
Gordon Sherman N/T
Bonnie Ota N/T
Committees
Collection & Deposit Committee:
Pat Knight 21 years N/T
Jean Bragg 21 years N/T
Joyce Crane 12 years N/T
Nancy Gesen 9 years N/T
Bob Baker 12 years N/T
Christine Frost 4 year N/T
Tracy Coen 4 year N/T
Trilly Lewis 21 years N/T
JoAnn Jordan 5 year N/T
Kim Arndt 5 years N/T
Mary Rosenthall 5 years N/T
Jim Dimick 4 year N/T
Eileen Gfroerer 4 years N/T
Seth Pingree 3 years N/T
Don Fournier 1 year (sub) N/T
Nominating:
Yorke Peeler 1st Term 2015
Edie Dimick 2nd Term 2018
___________ 1st Term 2017
Shasta Jorgensen 1st Term 2017
Church Guild:
Tracey Osborne N/T
Cy Sherman N/T
Maureen Arsenault N/T
Pandora Martel N/T
Deb Imse N/T
Kathy Gullage N/T
Ginny Hast N/T
Eileen Jones N/T
Nancy Roberts N/T
Deb Lincoln N/T
Mary Rosenthall N/T
Sue Noel N/T
Mary Jo Alibrio N/T
Delegates:
__________ 1st Term 2018
Ferd Prevost 1st Term 2016
Myrna Prevost 1st Term 2016
Hal Harrison 2nd Term 2017
__________ 1st Term 2018 __________ 1st Term 2018
Flowers: Mary Ewert 6th Year N/T
Historian: Martha Jordan 23rd Year N/T
Librarian: Betty Jacob 23rd Year N/T
Relief Society:
Laura Landry
Bob Bragg
Keith Burbank
Bill Murdoch
Steve Roberts
Jon Sadowski
Polly Shumaker
Jen Teaster
Miriam Watson
Deb Imse
*committee self-appoints members
Planned Giving:
Tina Annis
Debbie Carley
Peter Imse
Oge Young
*committee self-appoints members
Property Stewardship Ministry:
Jason Teaster
Peter Imse
Mike Gfroerer
Will Delker
Roger Hawk
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