Document: Configuration Management Plan - Archives

ELECTRONIC RECORDS ARCHIVES

CONFIGURATION MANAGEMENT PLAN (CMP)

v5.0

for the

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION ELECTRONIC RECORDS ARCHIVES PROGRAM MANAGEMENT OFFICE

(NARA ERA PMO)

Final May 24, 2010

REVISIONS PREPARED BY:

Configuration Management Team

Electronic Records Archive (ERA) ERA Program Management Office (ERA PMO)

Final

Configuration Management Plan (CMP)

SIGNATURE PAGE

05/24/10

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ERA.DC.CMP.5.0.doc

National Archives and Records Administration

Electronic Records Archive (ERA) ERA Program Management Office (ERA PMO)

Final

Configuration Management Plan (CMP)

DOCUMENT CHANGE CONTROL SHEET

Document Title: Configuration Management Plan (CMP)

Date

Filename/version #

Author Status

Revision Description

03/15/10 ERA.DC.CMP.4.0.DOC CM Team Accepted Updating CMP

05/06/10 ERA.DC.CMP.5.0.DOC CM Team Update Updating CMP (CR#3392)

05/17/10 ERA.DC.CMP.5.0.DOC CM Team Update Peer Review Changes

05/24/10 ERA.DC.CMP.5.0.DOC CM Team Final

Final Peer Review changes incorporated

05/24/10

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ERA.DC.CMP.5.0.doc

National Archives and Records Administration

Electronic Records Archive (ERA) ERA Program Management Office (ERA PMO)

Final

Configuration Management Plan (CMP)

TABLE OF CONTENTS

1.0 INTRODUCTION..............................................................................................................................................1

1.1 PURPOSE ..........................................................................................................................................................1 1.2 OVERVIEW .......................................................................................................................................................1 1.3 SCOPE ..............................................................................................................................................................1

1.3.1 Document Organization.........................................................................................................................1 1.3.2 Configuration Item (CI) Control Levels.................................................................................................2 1.4 CONFIGURATION MANAGEMENT (CM) GUIDANCE ..........................................................................................4 1.4.1 Provisions ..............................................................................................................................................4 1.4.2 Accountability ........................................................................................................................................4 1.4.3 Policy Statements...................................................................................................................................4 1.4.4 Assumptions ...........................................................................................................................................5 1.4.5 Limitation...............................................................................................................................................5 1.5 DEFINITIONS AND ACRONYMS .........................................................................................................................5 1.6 REFERENCES ....................................................................................................................................................7 1.6.1 ERA PMO Documents ...........................................................................................................................7 1.6.2 Standards and Guidelines......................................................................................................................7

2.0 CONFIGURATION MANAGEMENT ELEMENTS.....................................................................................7

2.1 CONFIGURATION MANAGEMENT ORGANIZATION ............................................................................................8 2.2 CONFIGURATION MANAGEMENT (CM) ROLES AND RESPONSIBILITIES............................................................9 2.3 ORGANIZATIONAL ENTITIES VERSUS RESPONSIBILITIES ................................................................................15 2.4 APPLICABLE POLICIES AND PROCEDURES ......................................................................................................15

2.4.1 ERA Policies ........................................................................................................................................15 2.4.2 ERA PMO Procedures .........................................................................................................................15 2.5 MANAGEMENT OF THE CM PROCESS .............................................................................................................16

3.0 CONFIGURATION MANAGEMENT ACTIVITIES .................................................................................16

3.1 CONFIGURATION IDENTIFICATION..................................................................................................................16 3.1.1 Identifying Configuration Items...........................................................................................................17 3.1.2 Naming Configuration Items (CIs) ......................................................................................................22 3.1.3 Labeling COTS and CMN Software Releases......................................................................................26 3.1.4 Acquiring Configuration Items (CIs) ...................................................................................................26

3.2 CONFIGURATION CONTROL............................................................................................................................28 3.2.1 Configuration Control Process............................................................................................................28 3.2.2 Version Control Overview ...................................................................................................................30

3.3 MAJOR OR MINOR DOCUMENT UPDATES .......................................................................................................30 3.4 CONFIGURATION STATUS ACCOUNTING ........................................................................................................31

3.4.1 Configuration Item (CI) List ................................................................................................................31 3.4.2 Change Request (CR) Reporting..........................................................................................................31 3.4.3 Audit Reports .......................................................................................................................................33 3.4.4 Configuration Management (CM) Metrics Reports .............................................................................34 3.5 CONFIGURATION AUDITS AND REVIEWS ........................................................................................................35 3.5.1 Functional Configuration Audit (FCA)................................................................................................35 3.5.2 Physical Configuration Audit (PCA) ...................................................................................................36 3.5.3 Configuration Management (CM) Internal Audits ..............................................................................36 3.5.4 Reviews ................................................................................................................................................36 3.6 OPERATIONS ..................................................................................................................................................38 3.7 INTERFACE CONTROL.....................................................................................................................................39 3.8 SUBCONTRACTOR/VENDOR CONTROL ...........................................................................................................39 3.8.1 Subcontractor Products .......................................................................................................................39 3.8.2 Vendor Products ..................................................................................................................................39 3.8.3 Release Management and Delivery .....................................................................................................40

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National Archives and Records Administration

Electronic Records Archive (ERA) ERA Program Management Office (ERA PMO)

Final

Configuration Management Plan (CMP)

4.0 CONFIGURATION MANAGEMENT (CM) SCHEDULES.......................................................................40

4.1 GENERAL CONFIGURATION MANAGEMENT (CM) ACTIVITIES SCHEDULE .....................................................40

5.0 CONFIGURATION MANAGEMENT (CM) RESOURCES ......................................................................42

5.1 CONFIGURATION MANAGEMENT (CM) ORGANIZATIONAL PRODUCTS ..........................................................42 5.2 CONFIGURATION MANAGEMENT (CM) TOOLS...............................................................................................44

5.2.1 Rational ClearQuest ............................................................................................................................44 5.2.2 PVCS Version Manager.......................................................................................................................44 5.3 CONFIGURATION MANAGEMENT (CM) SUPPORT ENVIRONMENT ..................................................................45 5.4 CONFIGURATION MANAGEMENT (CM) TRAINING .........................................................................................46

6.0 CONFIGURATION MANAGEMENT PLAN MAINTENANCE...............................................................47

APPENDIX A: IEEE STD. 828-2005 DOCUMENT TAILORING ................................................................... A-1

APPENDIX B: ERA CONFIGURATION ITEMS LIST (SAMPLE LIST) ......................................................B-1

LIST OF FIGURES

Figure 2-1: Configuration Management (CM) Organizational Relationships ............................... 9 Figure 3-1: ERA Program Milestones and Baselines .................................................................. 19 Figure 3-2: ERA System Architecture.......................................................................................... 19 Figure 3-3: ERA Functional Segments ......................................................................................... 20 Figure 3-4: ERA Configuration Management Libraries ............................................................... 27 Figure 3-5: File Revisions............................................................................................................. 30

LIST OF TABLES

Table 1-1: Document Organization ............................................................................................... 2 Table 1-2: Configuration Management (CM) Control Levels ........................................................ 3 Table 1-3: Acronyms List ............................................................................................................... 7 Table 2-1: Configuration Management (CM) Organization Roles and Responsibilities ............ 14 Table 2-2: Roles vs. Responsibilities Matrix ................................................................................ 15 Table 3-1: Examples of File or CI ................................................................................................ 22 Table 3-2: Labeling Standards ...................................................................................................... 22 Table 3-4: Functional Configuration Audit (FCA) Report ........................................................... 33 Table 3-5: Physical Configuration Audit (PCA) Report............................................................... 34 Table 3-6: Configuration Status Accounting Reporting Frequency ............................................. 35 Table 4-1: Frequency of Configuration Management (CM) Activities ........................................ 41 Table 5-1: Configuration Management (CM) Organizational Products ....................................... 43 Table 5-2: Rational ClearQuest .................................................................................................... 44 Table 5-3: PVCS Version Manager .............................................................................................. 45 Table 5-4: Configuration Management (CM) Training Needs ..................................................... 47

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National Archives and Records Administration

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