REVIEW OF PRESBYTERY MINUTES - Constant Contact

REVIEW OF SESSION MINUTES

Session Minutes are Historical Data of the Church

Book of Order (G-3.0108)

Eastminster Presbytery

Checklist

Name of Church

Name of person submitting record book

Name of reviewer

Date of Review

GENERAL APPEARANCE (to be filled out by reviewer)

Name of Church on Outside of Session

Records Book

1 Secured so pages will not be lost

Pages numbered consecutively and written

on both sides

Person submitting record book, please fill in date

and type of each meeting and list page number(s)

for each item listed below.

Y

N

Y

N

N

Standard Acid Free paper used

Book free from erasures, footnotes and white out.

Blank spaces of more than two inches crossed out.

Y

Y

N

Y

N

Footnotes or insertions (there should be none)

Y

N

DATE AND TYPE OF MEETING

S - Session C - Congregational SP - Special Session

ITEMS 2-10 REQUIRED EACH MEETING

2 Name of church, date, beginning time, place,

type of all meetings. (Congregational, Session,

Stated and Special)

3 Name of Moderator presiding

4

Names of Elders present, absent and excused

5

Opened with prayer (G-3.0105)

6

Attestation of quorum (G-1.0501)

Robert's Rules

Minutes signed by clerk or moderator if

congregational meeting

Review, correction, adoption of minutes

Robert's Rules

7

8

1

DATE OF MEETING

9

10

TYPE OF MEETING

Ending time recorded

Meeting closed with prayer (G-3.0105)

11

Ratification of any actions taken by session

members' concurrence through e-mail voting.

Note- Email voting can only be taken for noncontroversial issues.

ITEMS 11-21 RECORD EACH OCCURRENCE

12 Stated and special congregational meetings

called by session or presbytery (G-1.0502)

13 If ¡°special¡± meeting of session or congregation is

held, does the call indicate who called the

meeting and the purpose of the meeting.

(G-1.0502)

14 Election of commissioners to Presbytery

Meetings (G-3.0202a)

15

16

17

18

19

20

21

22

Report of Presbytery Commissioners following

each Presbytery Meeting. (G-3.0202a)

Sacrament of the Lord's Supper celebrated at

least quarterly. (G-3.0201b)

Prior authorization for the celebration of

communion (G-3.0201b)

Record of dates and locations communion was

served including number of participants. Include

Home Communions.

Prior authorization for baptism

(G-3.0204b)

Record of baptism performed with parents' (or

ones bringing child for baptisms) full names

including mother's maiden name, and date and

place of the birth of the one baptized.

(G-3.0204a)

Session action to remove, or transfer members

with full name including maiden names.

(G-3.0201c)

Session action to receive members by

profession of faith, reaffirmation of faith or

certificate of transfer with full names including

maiden names. (G-3.0201c)

2

DATE OF MEETING

TYPE OF MEETING

When a previous action of session is referred to,

the records include the date of the previous

action with a notation in the original record if a

decision is made/reversed. Robert's Rules

RECORD THE FOLLOWING ANNUALLY

24 Election of the clerk by session including the

length of term. (G-3.0104)

25 Summary report of the session's annual report to

General Assembly is spread upon the minutes

including a discussion of the findings and trends.

(G-3.0302e)

26 Statement of the composition of session

compared to congregation. (G-2.0401)

27 Establishment of annual budget by session.

(G-3.0113, G-3.0205)

28 Annual full financial review of all finance books.

(G-3.0113)

29 Election of church treasurer including length of

term. (G-3.0205)

30 Pastor's Terms of Call approved or reviewed by

congregation. (G-1.0503c, G-2.0804)

31 Adequacy of compensation for Certified

Christian Educators (If applicable) (G-2.1103b)

32 Record of the election, of elders and deacons

(G-3.0201, G-2.0401)

33 Record of the ordination and/or installation of

elders and deacons. (G-3.0201c)

34 Completion of study, preparation and

examination of elders and deacons elected by

the congregation. (G-2.0402)

35 Record of a joint meeting of deacons and elders,

if held. (G-3.0204)

36 Record of session reviewing all church boards,

committees and organizations annual statistical

and treasurer¡¯s reports. (G-3.0205c)

37 Active Roll reviewed by session at least annually

(G-3.0201c)

23

3

38

Report of findings of review of session minutes

by presbytery with exceptions noted.

(G-3.0108a)

Verification of Action

39. The Clerk will attest that the following documents are available, current and reviewed annually:

a. Does the Church have a Manual of Operations?

(G-3.0106)

b. Does the Church have a current Sexual Misconduct Policy?

(G-3.0106)

c. Does the Church have a current Child Safety Policy

(G-3.0106)

d. Does the Church have Property and Liability insurance?

(G-3.0112)

e. Does the Church have Bylaws?

___ yes ____ no

___ yes ____ no

____yes ___ no

___ yes ____ no

___ yes ____ no

The Clerk will also attest to the following:

(G3.0106)

f. Is there a record of the monthly membership of the church?

___ yes ____ no

g. Is there a record of the monthly attendance at Worship?

___ yes ____ no

h. Is there a record of the monthly attendance at Sunday School?

___ yes ____ no

2018

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