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11811095250051911259525MINISTRY OF ITAUKEI AFFAIRSVACANCIESThe Ministry of iTaukei Affairs invites suitably qualified and eligible applicants for the vacant positions below.CORPORATE SERVICES DIVISIONJOB DESCRIPTIONiTAUKEI INSTITUTE OF LANGUAGE & CULTUREMTA 06/2019: CLERICAL OFFICER (FIELD) X 3 POSITIONSCORPORATE INFORMATION1. Position Level: Band C2. Salary Range: $12,081.69 - $15,489.353. Duty Station: Suva and require travelling to the 14 Provinces: Ba, Bua, Cakaudrove, Kadavu, Lau, Lomaiviti, Macuata, Nadroga/Navosa, Naitasiri, Namosi, Ra, Rewa, Serua and Tailevu. 4. Contract Duration:3 years 5. Reporting Responsibilities: a) Reports To: Executive Officer Fieldb) Liaises with: MTA Staff and other stakeholdersc) Subordinates: NonePOSITION PURPOSEThis position promotes iTaukei customs and traditions through conducting the cultural mapping programme (CMP) and cultural verification programme in the 14 provinces and ensure safekeeping of data collected from Cultural Mapping through the provision of timely and efficient transcription duties, clerical tasks, editorial and other research assistance for the Editors. KEY DUTIESThe position will achieve its purpose through the following key duties. Working with relevant staff, Vanua and stakeholders, in accordance with legislative requirements and Vanua approach;Contribute to Cultural Mapping Programme through the collection of Traditional Knowledge & Expression of Culture (TK& EC) data from iTaukei villages and assist in other safeguarding of the iTaukei language & culture activities;Contribution to Cultural Verification Programme through the verifying of data collated from CMP; Assist in the storage of TK & EC data through transcribing of audio tapes derived from Cultural Mapping Programme; Assist in the compilation of reports by submission of regular updates/ brief;Provide administration services provided in accordance with legislative requirements and approved Ministry policy and procedures;Ensure effective electronic storage of information that is transcribed, accurately captured and entered into a computer before submission for editing; and Actively contributes to all corporate requirements of the Ministry, including planning, budgeting and human resources activities where required.KEY PERFORMANCE INDICATORSPerformance will be measured through the following indicators:Effective implementation of planned activities strengthens partnership with target communities;All administration services provided in accordance with legislative requirements and approved Ministry policy and procedures; Timely submission of accurate reports to with clear indication of progress of work plan and opportunities for improvement; and Regular attendance of various committees, positively contributing to the achievement of committee objectives and implementation of tasks that needs to be carried out as and when the need arises.PERSON SPECIFICATIONIn addition to a pass in Fiji Seventh Former Examination preferably a Diploma in Language or Pacific Vernacular or Cultural Studies (or equivalent relevant experience) the following Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:Knowledge and Experience At least 3 years’ experience in conducting research, analysing, monitoring and transcribing of recorded data;Fluency and literacy in Fijian language and cultural protocols;Knowledgeable in cataloguing of audio and report writing;Experience in conducting interviews and working in villages; and Understanding of the Fijian Constitution (2013), the applicable laws of Fiji and 2003 UNESCO convention.Skills and AbilitiesGood communication( reporting and writing) skills; and interpersonal skills with the proven abilities in negotiation, conflict resolution and consensus building; Ability to analyse problems and to develop effective solutions at operational level to achieve positive outcomes;Demonstrated ability to communicate with iTaukei communities in order to respond to their administration needs;Ability to comprehend and deal appropriately with confidential information;The ability to conduct research and analysis on a range of identified issues and to present research findings; andCapacity to utilize computer programs to support daily operations; andService oriented approach, with a commitment to supporting the operation and corporate environment of the organisation.MTA 07/2019: CLERICAL OFFICER (DATABASE OPERATOR)CORPORATE INFORMATION1. Position Level: Salary Band C 2. Salary Range: $12,081.69 - $15,489.35 3. Duty Station: Suva and require travelling to 14 provinces when required4. Contract Duration: 3 years5. Reporting Responsibilities: a) Reports To: Executive Officer (Editor)b) Liaises with: Ministry staff and stakeholders c) Subordinates: None POSITION PURPOSEThis position promotes the safekeeping of data collected from the Cultural Mapping Field work through the input of collated and edited data into the National Inventory database and the digitising of audio materials.KEY RESPONSIBILITIESThe position will achieve its purpose through the following key duties. Working with relevant staff and service providers, in accordance with legislative requirements:Effective input of information into database;Digitizing of all audio recordings;Provision of reports; andActively contributes to all corporate requirements of the Ministry, including planning, budgeting and human resources activities where required.KEY PERFORMANCE INDICATORSPerformance will be measured through the following indicators:Effective implementation of planned activities;Timely submission of reports; andEffective contributions to corporate requirements.PERSON SPECIFICATIONIn addition to a pass in Fiji Seventh Former Examination (or equivalent relevant experience/ preferably a Diploma in Language or Pacific Vernacular or Cultural Studies) the following Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:Knowledge and Experience At least 3 years’ experience in cataloguing and digitising of audio and video materials;Practical working knowledge of data base maintenance;Knowledge of iTaukei Language and cultural protocols; andKnowledgeable in the revival and fostering of iTaukei Language and CultureSkills and AbilitiesGood reporting and writing skills;Demonstrated ability to communicate with iTaukei communities in order to respond to their administration needs;Ability to comprehend and deal appropriately with confidential information;Demonstrated ability to work cooperatively within a team environment;Capacity to utilize computer programs to support daily operations; andService oriented approach, with a commitment to supporting the operation and corporate environment of the organisation.MTA 08/2019: CLERICAL OFFICER (LANGUAGE) X 5 POSITONSCORPORATE INFORMATION1. Position Level: Salary Band C 2. Salary Range: $12,081.69 - $15,489.35 3. Duty Station: Suva 4. Contract Duration:3 years5. Reporting Responsibilities: Reports To: Executive Officer ( Language)b)Liaises with: Ministry staff and stakeholdersc)Subordinates: NonePOSITION PURPOSETo assist with the research and review of the iVolavosa (Fijian Monolingual Dictionary). KEY RESPONSIBILITIESThe position will achieve its purpose through the following key responsibilities:Consult and work with relevant staff and service providers to support the review of the iVolavosa, in accordance with legislative requirements;Carry out approved linguistic research and other related research activities within cultural settings in the 14 provinces in Fiji;Prepare reports on progress, including recommendations for improvement; andActively contributes to all safeguarding of iTaukei Language & Culture at the Institute and corporate requirements of the Ministry, including planning, budgeting and human resource activities where required.KEY PERFORMANCE INDICATORSPerformance will be measured through the following indicators:Compilation and input of researched words as per set targets;Well researched information on the review of the iVolavosa as well as other effective research within cultural settings;All administration services provided in accordance with legislative requirements and approved Ministry policy and procedures including the timely submission of accurate reports; andAchievement of other safeguarding targets as per the Unit’s work plan and the Ministry’s Corporate requirements with minimal breach of policies, regulations and standard operating proceduresPERSON SPECIFICATIONIn addition to a pass in Fiji Seventh Former Examination (or equivalent relevant experience) the following Knowledge, Experience, Skills and Abilities are required to successfully undertake this role: Knowledge and Experience Knowledge of iTaukei Language and cultural protocols;Knowledge in the revival and fostering of iTaukei Language and Culture; andUnderstanding of the Fijian Constitution (2013) and applicable laws of Fiji.Skills and AbilitiesGood communication, report writing, interpersonal and representational skills;Demonstrated ability to communicate with ITaukei communities in order to respond to their administration needs;Ability to comprehend and deal appropriately with confidential information;Capacity to utilise computer programs to support daily operations; andOriented approach, with a commitment to supporting the operational and corporate environment of the organisation.MTA 09/2019: CLERICAL OFFICER (TRANSCRIBER) X 8 POSITONSCORPORATE INFORMATION1. Position Level: Salary Band C 2. Salary Range: $12,081.69 - $15,489.35 3. Duty Station: Several 4. Contract Duration : 3 years 5. Reporting Responsibilities: a)Reports To: Executive Officer (Editor)b)Liaises with: MTA Staff and other stakeholdersc)Subordinates: NonePOSITION PURPOSETo promote safekeeping of data collected from the Cultural Mapping Field work through the provision of timely and efficient transcription duties, clerical tasks, editorial and other research assistance for the Editors. KEY RESPONSIBILITIESThe position will achieve its purpose through the following key responsibilities. Working with relevant staff and service providers, in accordance with legislative requirements:Transcribing of audio tapes derived from Cultural Mapping and Verification exercise;Collection and verification of Traditional Knowledge & Expression of Culture (TK& EC) data from iTaukei villages;All administration services provided in accordance with legislative requirements and approved Ministry policy and procedures including the compilation of reports; Any other safeguarding of the iTaukei language & culture activities. Actively contributes to all safeguarding of iTaukei Language & Culture at iTaukei Institute of Language & Culture and corporate requirements of the Ministry, including planning, budgeting and human resource activities where required.KEY PERFORMANCE INDICATORSPerformance will be measured through the following indicators:All research conducted and administration services provided in accordance with the legislative requirements and approved Ministry policy and procedures ;All audio recordings are transcribed and stored in compliance with standard operating procedures.Timely submission of accurate report to AO Culture with a clear indication of progress of work plan and opportunities for improvement. Participation to safeguarding of the iTaukei Language & Culture activities and contribution to various committees.PERSON SPECIFICATIONIn addition to a pass in Fiji Seventh Former Examination (or equivalent relevant experience/ allied discipline preferably a Diploma in Language or Pacific Vernacular or Cultural Studies) the following Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:Knowledge and Experience At least 3 years’ experience with cataloguing of audio and video materials;Knowledgeable in transcribing;Knowledge of iTaukei Language and cultural protocols; and Understanding of the Fijian Constitution (2013) and applicable laws of Fiji.Skills and AbilitiesGood communication, interpersonal and representational skills Ability to analyse problems and to develop effective solutions at operational level to achieve positive outcomes.Demonstrated ability to communicate with ITaukei communities in order to respond to their administration needs;Ability to comprehend and deal appropriately with confidential information;Capacity to utilise computer programs to support daily operations; andService oriented approach, with a commitment to supporting the operational and corporate environment of the organisation.DEVELOPMENT SERVICES DIVISIONMTA 10/2019: PRINCIPAL ADMINISTRATIVE OFFICER (MONITORING)CORPORATE INFORMATION Position Level: Salary Band H Salary Range : $34,760.31 - $44,564.50 Duty Station: Suva (Headquarters) Contract Duration: 3 yearsReporting Responsibilities: a) Reports To: Director Development Services b) Liaises with: Ministry staff & relevant stakeholdersc) Subordinates: Senior Administrative Officer, Clerical OfficerPOSITION PURPOSE The purpose of the position is to assess the impact of programmes, the development of organisational benchmarks for the spiritual, economic and social performance standards and the provision of advice through the establishment of monitoring and evaluation policies and processes implemented by the Ministry. KEY RESPONSIBILITIES The position will achieve its purpose through the following: Assist in the provision of advice through the effective monitoring and evaluation of policies and programmes aligned to the Ministries Plans;Supervise the work of the Media, Monitoring and Evaluation unit; and provide guidance and technical support;Oversee the provision of evidence based decision making on necessary amendments and improvements to the implementation of programmes and service delivery by promoting accountability, and transparency in accordance with government policy and procedures including the effective implementation of the iTaukei Institution Good Governance Framework. Evaluate & facilitate the coordination of organisational planning and financial activities and assist with provision of government funding allocations under the Public Sector Investment Program (PSIP) process. Develop and implement Monitoring and Evaluation Frameworks; Clarify the responsibilities and prepare work plan and detailed budgets for the monitoring and evaluation of all activities and guide and coordinate the review of programme log frames;Ensure regular meeting and reporting of the Media & Website Committee; andActively contributes to all corporate requirements of the Ministry, including planning, budgeting and human resources activities where required. Person Specifications In addition, to a Post Graduate Qualification (or equivalent work experience) relevant field of study, the following Knowledge, Experience, Skills and Abilities are required to successfully undertake this role. Knowledge and Experience: At least three (3) years’ experience in Managing Policies and Programmes and some knowledge and experience in monitoring and evaluation tools. Have some skills and training in media and communications would be an advantage; The ability to provide sound knowledge on Writing and have collaborative communication and resource management skills; Strong leadership skills with the ability to inspire and motivate staff; Sound knowledge of public administration policy, judgement, decision making and practice. Skills and Abilities: Demonstrate the ability to manage and motivate staff at different levels; Ability to compile and analyse reports; The ability to analyse and solve complex problems and to provide assistance to a wide range of staffs; in a resource constrained environment; Demonstrated ability to meet deadlines Demonstrated ability to maintain confidentiality and neutrality in a sensitive environment. Capacity to utilize tools / programs to support operations; Service oriented approach, with a commitment to supporting the operational / corporate environment of the organisation. Knowledge of Microsoft programmes and familiarity with Microsoft publisher, Ability to work as a Team. MTA 11/2019: ADMINISTRATIVE OFFICER (POLICY)CORPORATE INFORMATIONPosition Level : Salary Band FSalary: $22,528.74 - $28,883.00Duty Station : Suva (Headquarters)Contract Duration : 3 yearsReporting Responsibilities:Reports To:Principal Research Officer via Senior Research Officer(Social)Liaises with:Ministry staff & Relevant StakeholdersSubordinates:Clerical Officer (Policy & Research)POSITION PURPOSEThe Position assists with the provision of policy advice on good governance and welfare of the iTaukei community. KEY RESPONSIBILITIES:The position will achieve its purpose through the following:Assist with research on policies and new initiatives;Assist Secretariat with the Internal Policy Committee (IPC)/ iTaukei Executive Forum (TEF) and the registration of Non- Government Originations/ Researchers/ Consultants. Facilitate internal awareness on the various policies and programmes endorsed by the IPC/ TEF. Undertake logistical arrangements and coordination of efforts in the implementation of the various programmes in the provinces in consultation with the Roko Tui. Oversee the registration of NGO/ CSO and Researchers ; Oversee the logistical arrangements for programmes implemented within the Provinces; andActively contributes to all corporate requirements of the Ministry, including planning, budgeting and human resources activities where required. PERSON SPECIFICATION:In addition to a Bachelor’s Degree (or equivalent work experience) in a related field of study such as History/Sociology/Development or Public Administration, the following knowledge, experience, skills and abilities are required to successfully undertake this role:Knowledge and Experience:At least 2 years’ experience in research; Familiarity with traditional & customary protocols;Practical knowledge of financial management;Familiarity with machinery of government and development systems; andUnderstanding of the Fijian Constitution (2013) and applicable laws of Fiji.Skills and AbilitiesDemonstrated ability in Report writing Demonstrated ability to analyse and make judgement to identify solutionsGood communication and interpersonal skills Demonstrated ability to work cooperatively within a team environment;Demonstrated accountability and time management abilities to ensure set deadlines are met; Capacity to utilise computer programs to support daily operations; andService oriented approach, with a commitment to supporting the operational and corporate environment of the organisation.iTAUKEI LANDS & FISHERIES COMMISSIONMTA 12/2019: SENIOR ADMINISTRATIVE OFFICER [VANUA] CORPORATE INFORMATION1. Position Level: Salary Band G 2. Salary Range : $28,605.45 - $38,140.603. Duty Station : Suva, and require travelling to the 14 Provinces: Ba, Bua, Cakaudrove, Kadavu, Lau, Lomaiviti, Macuata, Nadroga/Navosa, Naitasiri, Namosi, Ra, Rewa, Serua and Tailevu. 4. Contract Duration:3 years 5. Reporting Responsibilities:a) Reports To: Principal Administrative Officer [Vanua] b) Liaises with:Ministry Staff & Relevant Stakeholders c) Subordinates: Administrative Officer, Executive Officer, Clerical officersPOSITION PURPOSEThis position is to closely assists in the monitoring and supervision of the daily operations of the Vanua Unit on land and customary fishing rights, customary titles and amendments to Registers of iTaukei Lands and the maintenance of Vanua records.KEY RESPONSIBILITIESAssists Principal Administrative Officer [Vanua] and Chairman-iTaukei Lands & Fisheries Commission (CTLFC), on adjudication on disputes and deliberates on decisions as one of iTaukei Lands & Fisheries Commission (TLFC) Commissioners;Conduct Traditional Leadership awareness meetings to villages within the 14 provinces; Conduct Swear on Oath [Bubului] for Veitokitaki cases (transfer) and advice on urgent cases;Research and replies to affidavits of cases issued by the Solicitor General’s office and attends Court cases when required;Attend enquiries court cases relating to Vanua issues, and deliberate on decisions during dispute sittings (informal and formal) Titles, Land and Customary fishing rights; andActively contributes to all corporate requirements of the Ministry, including planning, budgeting and human resources activities where required. KEY PERFORMANCE INDICATORSPerformance will be measured through the following indicators:All Vanua Units’ plans are developed, approved and implemented within the agreed timeframes;All Activities within the Vanua Unit completed and delivered as planned; and Complete compliance with relevant legislative requirements with the Commission.PERSON SPECIFICATIONIn addition to a Bachelor’s Degree (or equivalent work experience) in a related field of study such as one relevant to traditional issues or Public Administration the following knowledge, experience, skills and abilities are required to successfully undertake this role:Knowledge and Experience At 3 years’ in a supervisory role;Knowledge of indigenous issues such as traditional structures and operations and must understand and value traditions and culture;Understanding of how to work in and lead a high performing Team; andUnderstanding of the Fijian Constitution (2013) and applicable laws of Fiji.Skills and AbilitiesWell versed with iTaukei customs & tradition;Excellent command of iTaukei language (oral & written);Sound knowledge of iTaukei Affairs relevant legislation;Good written and verbal communication skills and interpersonal skills;Demonstrated accountability and time management abilities to ensure set deadlines are met; Capacity to utilise computer programs to support daily operations; andService oriented approach, with a commitment to supporting the operational and corporate environment of the organisation.MTA 13/2019: CLERICAL OFFICER [VOLA NI KAWA BULA COMPUTERISATION] X 2 POSITIONS CORPORATE INFORMATION1. Position Level: Salary Band C2. Salary Range: $12,081.69 - $15,489.353. Duty Station: Suva (Headquarters)4. Contract Duration: 3 years5. Reporting Responsibilities:a) Reports To: Executive Officer (Computerization)b) Liaises with:Ministry staff & relevant stakeholdersc) Subordinates: NilPOSITION PURPOSEThis position ensures that all names in the Vola ni Kawa Bula (VKB) of the 14 Provinces are digitized and liaise with relevant stakeholders on VKB computerisation related issuesKEY RESPONSIBILITIES Entering of names into the VKB Database and in the VKB;Deleting of names into the VKB Database as in the VKB;Transferring Names into the VKB Database from one Mataqali to another as confirmed in the VKB;Amend details such as Names and Dates into the VKB Database as in the Birth Certificates;Enter Names of Agnate Descendants Register;Submit weekly activity reports; andActively contributes to all corporate requirements of the Ministry, including planning, budgeting and human resources activities where required. KEY PERFORMANCE INDICATORSPerformance will be measured through the following indicators:Monthly targets achieved in a timely manner;Proper Cataloguing/Verifying of data are done without errors;Meetings and travel organised effectively and to meet the needs of operational plansPERSON SPECIFICATIONIn addition to a pass in the Fiji Seventh Form Examination/ Certificate in computing studies (or equivalent work experience), the following knowledge, experience, skills and abilities are required to successfully undertake this role:Knowledge and Experience At least 2 years’ experience in data entering field;Knowledge of computing concepts; andUnderstanding of the Fijian Constitution (2013) and applicable laws of Fiji.Skills and AbilitiesDemonstrated ability in report writing Good communication & interpersonal skillsDemonstrated ability to work cooperatively within a team environment.Demonstrated ability to ensure set deadlines are met.Capacity to utilise computer programs to support daily operations; andService oriented approach, with a commitment to supporting the operational and corporate environment of the organisation.MTA 14/2019: DRIVER CORPORATE INFORMATION1. Position Level: Government Wage Earner2. Wages: $5.37/hr 3. Duty Station: SeveralContract Duration:3 yearsReporting Responsibilities:Reports To:Principal Administrative Officer (Vola ni Kawa Bula/Operations)Liaises with:Ministry staff, Relevant stakeholders, Mechanics and Automotive dealersSubordinates:NilPOSITION PURPOSEThis position provides transportation specifically for the iTaukei Lands & Fisheries Commission staff and other stakeholders to and from various destinations as directed. KEY RESPONSIBILITIESThe position will achieve its purpose through the following:Safely transport staff and work equipments to desired locations via assigned routes in a timely, safe and courteous manner.Ensure care and maintenance of vehicle so it is always ready for deployment; sufficient fuel levels maintained, washing and cleaning of both exterior and interior; take vehicle to garage for regular maintenance and repair.Ensure that copies of fuel receipts, drivers running sheets / records and Vehicle Log Books are maintained as per standard operating procedures (SOPs); Immediately report accidents with submission of associated Police reports etc.;Actively contributes to all corporate requirements of the Ministry, including planning, budgeting and human resource activities where required.KEY PERFORMANCE INDICATORSPerformance will be measured through the following indicators:Adherence to the Ministry’s Transport Policy;All required records maintained to standard; High level of Customer Service provided; and Contributions to corporate requirements fulfilled.Person Specifications In addition to a pass in Fiji School Leaving Certificate [FSLC] or equivalent relevant work experience, a full and clean driving licence and Advance Defensive Driving Certificate the following Knowledge, Experience, Skills and Abilities are required to successfully undertake this role:Knowledge and Experience:At least 5 years driving experience on the road network in Fiji;Knowledge of iTaukei Culture and traditions;Practical working knowledge of basic mechanics and vehicle maintenance;Experience of driving VIP personnel. Practical working knowledge and experience in providing general administrative and logistics support; and Understanding of the Fijian Constitution (2013) and relevant transport and traffic legislation.Skills and Abilities Demonstrated ability to safely and legally drive manual, 4Wheel Drives and automatic vehicles;Good communication skills and the ability to tactfully deal with passengers of varying levels; Demonstrated ability to maintain confidentiality, in a public sector environment;Ability to follow instructions and meet set deadlines; Demonstrated ability to work cooperatively within a team environment;Service oriented approach, with a commitment to supporting the operational / corporate environment of the organisation.Applicants for employment in the Ministry of iTaukei Affairs must be of good character, with a background that demonstrates their commitment to the civil service values contained in the Fijian Constitution. Applicants must also be Fijian Citizens, under age 55, in sound health, with a clear police record. The selected applicant will be required to provide a medical certificate and police clearance prior to taking up the duty.The Ministry of iTaukei Affairs is an Equal Employment Opportunity Employer. Applications are encouraged from all eligible, qualified applicants. All applicants must address the specific knowledge, experience, skills and abilities required for the job, as this criteria will be considered in assessing the relative suitability of applicants. ................
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