Connecticut



EASTCONN COOPERATIVE376 Hartford TurnpikeHampton, CT 06247860-455-1628 or 860-455-1629RFP CATALOG PRINT BID2019-2020Instructions to BiddersSealed bids, for furnishing CATALOG PRINT for two catalogs, Fall 2019 and Winter/Spring 2020, to the Eastconn cooperative will be received at the time and date below.Bids will be received until 10 a.m. on August 5th, 2019 and must be submitted in a sealed envelope, clearly marked:CATALOG PRINT BIDAUGUST 5, 2019ATTENTION CO-OP PURCHASING If you are mailing your bid or sending it by carrier service, please make sure you allow enough time for your bid to be received by August 5th. You may mail the bid to the cooperative address listed above.Any bid received after the date and time specified, will not be considered. Bidders are urged to read all documents carefully and fill out all information requested. The cooperative is requesting FIRM bid prices on Fall 2019 and Winter/Spring 2020 Catalog Print. (RFP) 1 US Mail/Common Carrier/By Hand EASTCONN CO-OP 376 Hartford Turnpike Hampton, CT 06247 860-455-1628 or 860-455-1629 By August 5, 2019 NO LATER THAN 10AMIf there is any specific information about your company and/or service that Eastconn should be made aware of, you MUST make sure this information is part of your bid.The considerations that will be looked at when choosing our vendor(s) for our bid are based on a 100-point system.Price - 70 pointsService – 25 pointsVendor Credentials (references & capability statement) – 10 pointsSales & Service (i.e. delivery changes, product shortages, recalls) – 10 pointsOrdering Procedures/Protocol – 5 points Service Areas (delivery to all Drop Sites will receive 5 points) – 5 points (RFP) 2SPECIFICATIONS AWARDS OF BIDSThe EASTCONN Cooperative may consider as informal any bid not prepared and submitted in accordance with provisions hereof, and hereby reserves the right to waive any informalities or reject any and all bids.Samples MUST BE SUBMITTED to show quality of the print. Cost for representative samples will be borne by the bidder.The EASTCONN Cooperative will award the contract to the lowest responsive and responsible bidder or bid/offer most advantageous to the program with price and other factors considered. {2 CFR Part 200.320?(2)(iv) or (d)(4)/7 CFR 3016.36(d)(2)}This proposal shall become part of any contract signed with the awarded vendor.LOCATIONWe will communicate with the winning bidder in reference to actual locations of delivery of catalogs.INTENTThe cooperative reserves the right to consider and accept modifications of these specifications, which, in the opinion of the cooperative are in the best interest of the cooperative.BID SUBMISSIONSAny questions by bidders must be submitted in writing via email to hradcliffe@ or kdexter@ (RFP) 3CONDITIONS OF BIDCompanies must submit a bid on the Bid Proposal Form for the printing and distribution of catalog print to the EASTCONN Cooperative, as specified for two catalogs, Fall 2019 and Winter/Spring 2020.Each catalog will have two different covers, resulting in four catalogs per issue.Each catalog will have one with an indicia and one without an indicia.Bid prices shall be a FIRM price.Each carrier shall furnish a certificate of insurance issued by an insurance company. Carrier will assume full common liability for all shipments.Vendors must submit a capability statement with the bid proposal along with three (3) reference letters. QUALITY AND STANDARDSDefective catalogs or damaged goods, due to any defect will be replaced by the awarded bidder at NO charge. BID PERIODThe bid period is for two catalogs; Fall 2019 and Winter/Spring 2020.Sealed bids must be received by the EASTCONN Cooperative Purchasing office by 10 a.m. on August 5 2019. Faxed copies are not accepted.Successful bids will be awarded by email before August 9, 2019.DELIVERY & EQUIPMENTDeliveries are to be made in the building, wherever applicable. Deliveries will be made on specific weeks as determined between the awarded vendor and EASTCONN Community Education. Contact:Sandra Garcia @ sgarcia@ (RFP) 4INVOICING Invoices will be billed by submitting detailed invoices to the Community Education Education department after delivery of catalogs.All bills will be paid within forty-five (45) days of date of invoice.CONTRACT TERMINATIONThe cooperative, reserves the right to cancel this bid at any time the vendor’s performance is, in the opinion of the cooperative, deemed unsatisfactory. In such event, the cooperative, in writing, shall notify the vendor of such unsatisfactory performance and the vendor shall be given thirty (30) days to remedy the problem (s). If conditions do not meet the cooperative’s approval, the vendor will then be given, in writing, an additional thirty (30) days’ notice of termination. The cooperative members will be responsible for goods delivered and services rendered and accepted prior to the effective date of termination.The cooperative may terminate the contract at any point for convenience with a 60 days’ notice in writing. (RFP) 5Written Code of ConductEASTCONN CooperativeRegulations: 2 CFR Part 200.318, formerly 7 CFR Part 3016.36(b)(3) and EASTCONN’s Cooperative local purchasing requirements.Procedures: The EASTCONN Cooperative seeks to conduct all procurement procedures:in compliance with stated regulations; andTo prohibit conflicts of interest and actions of employees engaged in the selection, award and administration of contracts.No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a federal, state, or local award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.The officers, employees, and agents of the non-federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, non-federal entities may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value.The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-federal entity. Based on the severity of the infraction, the penalties could include a written reprimand to their personnel file, a suspension with or without pay, or termination.For questions and concerns regarding procurement solicitations, contract evaluations and award, contact:Purchasing Contacts:Heidi Radcliffe, Cooperative Coordinator, 860-455-1628Kerry Dexter, Cooperative Coordinator, 860-455-1629 (RFP) 6§200.321???Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's businesses enterprises, and labor surplus area firms are used when possible.Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation list; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section. (RFP) 7Equal Employment OpportunityPolicy 6.009Equal Employment Opportunity PolicyIt is the policy of EASTCONN that no person shall be excluded from participation in, denied the benefits of, or otherwise be discriminated against under any program because of race, color, religion, sex, age, sexual orientation, marital status, national origin, genetic information, gender identity or expression, veteran status, disability or any other classification protected by state or federal law.Adopted: April 24, 2018 Revised: (RFP) 8 Bid Cover Sheet2019-2020CATALOG PRINT BIDEASTCONN COOPERATIVEBID OFADDRESSCITYSTATEZIPCONTACT PERSONPHONE NUMBEREMAILFor furnishing and delivering catalog print to the Eastconn Cooperative. If a bidder bids on any items, the bidder will be responsible for delivering that item, at the bid cost, in accordance with the attached specifications, which were submitted with this bid and upon which the bid as made.BY SIGNING THIS BID, THE BIDDER UNDERSTANDS AND AGREES TO ALL OF THE ATTACHED TERMS, CONDITIONS AND SPECIFICATIONS.PRINT OR TYPE FIRM’S FULL NAMESIGNATUREDATETHIS FORM MUST ACCOMPANY YOUR BID (BID) 1 Vendor Questions2019-2020 CATALOG PRINT BIDWhat incentives will you offer to the Community Education program, if applicable for:Receipt of payment within 30 days of being billed: _________________%Receipt of payment within 15 days of being billed: _________________%Re-orders if needed, per 1000 catalogs:_______________________ Complimentary advertising: post cards, advertisements, etc: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________THIS FORM MUST ACCOMPANY YOUR BID (BID) 2 EVALUATION CRITERIASolicitations evaluated based on price, service area, and service.VENDOR: CriteriaPoints GivenTotal PointsPrice70Service Areas 5Service Vendor Credentials10 Sales & Service10 Ordering Procedures/Protocol 5TOTAL100 Available Total Points THIS FORM MUST ACCOMPANY YOUR BID (BID) 3 INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIESThis disclosure form shall be completed by the reporting entity, whether sub awardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.1.Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.2.Identify the status of the covered Federal action.3.Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.4.Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or sub award recipient. Identify the tier of the sub awardee, e.g., the first sub awardee of the prime is the 1st tier. Sub awards include but are not limited to subcontracts, sub grants and contract awards under grants.5.If the organization filing the report in item 4 checks “Sub awardee,” then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known.6.Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.7.Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.8.Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitations for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., “RFP-DE-90-001.”9.For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.10.(a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.(b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI).11.The certifying official shall sign and date the form; print his/her name, title, and telephone number.According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503 THIS FORM MUST ACCOMPANY YOUR BID (BID) 4Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352(See reverse for public burden disclosure)Approved by OMB0348-0046Type of Federal Action: a. contract b. grant c. cooperative agreement d. loan e. loan guarantee f. loan insurance Status of Federal Action: a. bid/offer/application b. initial award c. post-award Report Type: a. initial filing b. material changeFor material change only:Year _______ quarter _______Date of last report___________ Name and Address of Reporting Entity: __ Prime __ Sub awardee Tier______, if Known: NameStreet 1 Street 2City State Zip CodeCongressional District, if known: If Reporting Entity in No. 4 is Sub awardee, Enter Name and Address of Prime:NameStreet 1 Street 2City State Zip CodeCongressional District, if known: Federal Department/Agency: Federal Program Name/Description: CFDA Number, if applicable: ____________Federal Action Number, if known:Award Amount, if known: $ 10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI): Prefix Last Name First Name Middle InitialCompany NameStreet 1 Street 2City State Zip10. b. Individuals Performing Services (including address if different from No. 10a) (last name, first name, MI): Prefix Last Name First Name Middle InitialCompany NameStreet 1 Street 2City State Zip11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.Signature: ______________________________________Print Name: _____________________________________Title: ___________________________________________Telephone No.: _________________ Date: ____________Federal Use OnlyAuthorized for Local ReproductionStandard Form - LLL (Rev. 7-97) THIS FORM MUST ACCOMPANY YOUR BID (BID) 5CERTIFICATION REGARDING LOBBYINGSubmission of this certification is a prerequisite for making or entering into this transaction and is imposed by section 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.The undersigned certifies, to the best of his or her knowledge and belief, that:No federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.The undersigned shall require that the language of this certification be included in the award documents for all covered sub awards exceeding $100,000 in Federal funds at all appropriate tiers and that all sub recipients shall certify and disclose accordingly. ____________________________________________Organization Name____________________________________________________________________________________________________________________________________________________________Address_________________________________ ____________________________________Name of Submitting Official Title of Submitting Official_________________________________ ____________________________________Signature Date THIS FORM MUST ACCOMPANY YOUR BID (BID) 6 EASTCONN COOPERATIVE Debarment and Suspension Certification Instructions for Certification By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the reverse side in accordance with these instructions. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” ‘lower tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings defined in 2 CFR 180 Subpart I. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Excluded Parties List on . Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and /or debarment. THIS FORM MUST ACCOMPANY YOUR BID (BID) 7 EASTCONN COOPERATIVE STATE OF CONNECTICUT DEPARTMENT OF EDUCATION Certification Regarding Debarment, Suspension, IneligibilityAnd Voluntary Exclusion – Lower-Tier Covered TransactionsSchool food authorities (SFAs) are required to ensure that all sub-contractors and sub-grantees are neither excluded nor disqualified under the suspension and debarment rules found at 2 CFR 200.212. SFAs must meet this requirement by implementing any one of the procedures below. 1. Check the Excluded Parties List on the System for Award Management Web site (). 2. A certification that the entity is neither, excluded nor disqualified. Since a Federal certification form is no longer available, the grantee or sub-grantee electing this method must devise its own. Include a clause to this effect in the sub-grant agreement and in any procurement contract expected to equal or exceed $25,000, awarded by the grantee or a sub-grantee under its grant or sub-grant. In addition, all sub-grantee and contractors must obtain a DUNS Number. All Federal Government awards are required to have a DUNS number. The DUNS number serves as a means of tracking and identifying applications for Federal assistance and is required on all applications for Federal assistance. There is no charge for a DUNS number. To obtain a DUNS number, contact Dun and Bradstreet at 1-866-705-5711 or visit the D&B DUNS Web site (duns-number.html). The certification required by the regulations implementing Executive Order 12549, Debarment and Suspension (2 CFR 200.212 Suspension and Debarment). These regulations defined in Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, (78 FR 78590), December 26, 2013. Before completing certification, read instructions on above page1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Organization Name PR/Award Number or Project Name Name and Title of Authorized Representative Signature Date THIS FORM MUST ACCOMPANY YOUR BID (BID) 8 Drop Sites (96)Café's / RestaurantsSubway33 High St.Willimantic, CTCafemantic948 Main St.Willimantic, CTMain Street Café967 Main St.Willimantic, CTOlympic Restaurant58 Boston Post RoadWillimantic, CTSubway361 Boston Post Rd.North Windham, CTAero Diner361 Boston Post Rd.North Windham, CTStarbucks1244 Storrs Rd.Storrs, CTDog Lane Café1 Dog LaneMansfield, CTThe Vanilla Bean Café450 Deerfield Rd.Pomfret, CTCozy Corner679 Wauregan Rd.Brooklyn, CTGeorge’s Galley55 Main St.Danielson, CTVictoria Station Café83 Main St.Putnam, CTWillington Pizza25 River Rd., Route 32 Willington, CTOriental Café1257 Main St.Willimantic, CtPanaderia Del Sinai848 Main St.Willimantic, CTJamaican Me Crazy776 Main St.Willimantic, CTTacos La Rosa255 Main St.Willimantic, CTGaribaldi’s Mexican Food461 Main St.Willimantic, CTGaro’s Place856 Main St.Willimantic, CTGrouded Coffee Company869 Main St.Willimantic, CTNolles Coffee Bar113 School St.Danielson, CTNikki’s Dog House5 Canal St.Putnam, CTLB’s Restaurant 860 Riverside Dr.N.Grosvenordale, CTA Slice of Heaven47 Woodstock Ave.Putnam, CTTurtle’s Tacos 178 Providence St.Putnam, CTSweet Evuna’s 688 CT – 169Woodstock, CTQuaddick Country Store1105 Quaddick Town Farm Rd.Thompson, CTJava Jive283 Route 189Woodstock, CT4 G’s Restaurant305 Hartford TpkeDayville, CTBaker’s DozenRt 101Pomfret, CTPizza 101Rt 101Pomfret, CTPizza Pizazz 24 Prospect St.Moosup, CTBlondiesW Main StreetWillimantic, CTThread City Restaurant45 High St.Willimantic, CTWicked Slice Pizza55 Main St.Hebron, CTTHIS FORM MUST ACCOMPANY YOUR BID (BID) 9-ALaundry MatsFluff-N-Fold Laundromat75 Bridge St.Willimantic, CTClothes-Pin1166 Main St.Willimantic, CTBrick Top Laundry328 Brick Top Rd.Windham, CTSuper Washing Well Laundromat1601 Main St.Willimantic, CTAirport Soap & Suds LaundromatRt. 6Windham, CTRiverview Laundromat257 Kennedy Dr.Putnam, CTLaundry Xpress185 Kennedy Dr.Putnam, CTLaundry Xpress II43 Westcott Rd.Danielson, CTCommunity Cleaners542 Main StreetDanielson, CT225 Hartford TpkeDayville, CTDayville Laundromat470 Hartford TpkeDayville, CTK B Laundromat Express141 S. Main StreetBrooklyn, CTHebron Laundry Center51 Main St.Hebron, CTCoins & Suds22 Putnam Rd.Central Village, CTRivers Edge Laudromat14 Norwich RdPlainfield, CTLibrariesBrooklyn10 Canterbury Rd.Canterbury1 Municipal DriveChaplin130 Chaplin St.Columbia319 Route 87Eastford179 Eastford Rd.Hampton257 Main St.Hebron22 Main St.Killingly25 Westcott Rd.Lebanon580 Exeter Rd. and 299 Main St.Pomfret449 Pomfret St.Putnam225 Kennedy Dr.Scotland21 Brook Rd.Stafford10 Levinthal Rd.Sterling1183 Plainfield PikeThompson934 Riverside Dr.Union979 Buckley HwyWillimantic905 Main St.WoodstockAcademy Rd.1286 Route 16915 Prospect St.5 Bungay Hill ConnectorSenior CentersTHIS FORM MUST ACCOMPANY YOUR BID (BID) 9-BMcSweeney Regional Senior Center47 Crescent St.Willimantic, CTLebanon Senior Center37 W Town St.Lebanon, CTBeckish Senior Center188 Route 66Columbia, CTChaplin Town Senior Center132 Chaplin St.Chaplin, CTRussell Mercier Senior Center14 Stonecroft Dr.Hebron, CTQuinebaug Valley Senior Center69 S Main St.Brooklyn, CTColebrook Village at Hebron55 John E Horton Blvd Hebron, CTUniversitiesECSU Student Center83 Windham St.Willimantic, CTUCONN – Student Union2110 Hillside Rd. U-3008Storrs, CTShopsWilli Co-Op91 Valley St.Willimantic, CTPutnam Supermarket162 Providence St.Putnam, CTEastbrook Mall95 Storrs Rd.Mansfield, CTDr. Offices/Medical OfficesTolland County Pediatrics231 Merrow RoadTolland, CTGenerations Health Family Center40 Mansfield Ave.Willimantic, CTAuto Mechanics Raymond’s Auto892 CT-32North Franklin, CTTarca's Hebron Automotive24 Wall StreetHebron, CTHampton Hill Garage407 Hartford TpkeHampton, CTDubois Automotive343 Route 6Andover, CTBiggins Auto Repair LLC1071 Main StWillimantic, CTMeineke Car Care Center1050 Main StWillimantic, CTLandon Tire611 Windham Rd.Willimantic, CTBowe’s Tire1212 Main StWillimantic, CTShow Room Auto790 Main St.Willimantic, CTRose Brothers164 Connecticut 66Columbia, CT THIS FORM MUST ACCOMPANY YOUR BID (BID) 9-CCapability Statement We will service all of the listed drop site locations by means of our own transportation._________________________ ________________Authorized SignatureDate THIS FORM MUST ACCOMPANY YOUR BID (BID) 10 CARRIER ROUTESCarrier RoutesBusiness CountResidential Count Amount Amount %RegistrationsRegistrations %06235R0311152021862.04%183.78%06234R002 063715631.46%142.94%06226R001 453011901.11%122.52%06280R051 448835303.29%122.52%06249R015 355213961.30%112.31%06250R0243141312241.14%112.31%06239R0041064228732.68%102.10%06234R00316576 8320.78%102.10%06226C00932567 6960.65%102.10%06281R003 252512411.16%102.10%06280R0521356424112.25% 91.89%06250R023 2461 8770.82% 91.89%06268R00110545 7120.66% 91.89%06226C0101355710300.96% 91.89%06259R001 6440 7550.70% 91.89%06278R0022445225802.41% 81.68%06374R0044446612781.19% 81.68%06237R021 554429552.76% 71.47%06234R001 862915421.44% 71.47%06108C057 2446 4300.40% 61.26%06237R0221552316441.53% 61.26%06256R03212011.12% 61.26%06247R012 7405 5430.51% 61.26%06360C00957165 4300.40% 61.26%06281R001 7474 7120.66% 61.26%06331R001 455616801.57% 51.05%06331R002 8538 5260.49% 51.05%06415R012 7707 7680.72% 51.05%06249R014 7486 4600.43% 51.05%06256R033 7590.71% 51.05%06259R0031146740053.74% 51.05% THIS FORM MUST ACCOMPANY YOUR BID (BID) 11-A 06239C00225 495 5010.47% 51.05%06247R011 5 485 5190.48% 51.05%06226C013 1 482 7560.71% 51.05%06234B003 8 21 3540.33% 51.05%06231R01313 582 3650.34% 51.05%06235B004 6 51 4160.39% 40.84%06226C008 4 58439813.71% 40.84%06226C00352 999 3520.33% 40.84%06247B002 7 55 2960.28% 40.84%06249R012 3 607 4550.42% 40.84%06360R00411 66928582.67% 40.84%06279R021 8 691 2620.24% 40.84%06279R02228 522 1440.13% 40.84%06268R00311 510 4460.42% 40.84%06260R00121 465 3220.30% 40.84%06260R00236 581 7050.66% 30.63%06266R00111 124 1670.16% 30.63%06260C00414 435 2160.20% 30.63%06279R02428 54412571.17% 30.63%06330R001 4 605 1900.18% 30.63% 06374R00323 586 1610.15% 30.63%06351R001 4 605 570.05% 30.63%06259R00216 470 3950.37% 30.63%06239R00121 597 5980.56% 30.63%06239R00534 628 6920.65% 30.63%06237R023 0 534 790.07% 30.63%06237R02446 457 27432.56% 30.63%06238R00526 217 2670.25% 30.63%06226C00548 547 30962.89% 30.63%06226C002 2 537 2970.28% 30.63%06226C012130 36519921.86% 30.63%06234R013 31 69014161.32% 30.63%06232R021 17 529 570.05% 30.63%Total CRs: 64 1057 31144 70441 65.70% 378 79.41% THIS FORM MUST ACCOMPANY YOUR BID (BID) 11-B EASTCONN 2019-2020 Community Education Print Bid SpecificationsCatalog Print Bid SpecificationsWe are looking for pricing on 65,500 catalogs: approximately 62,000 to be mailed, 2,400 site drops, and 1,100 to EASTCONNBrochure Style #116 Tab Page Brochure (11.5" x 12.5")40 LB Brite Newsprint on 8 pages: (1,2,7,8,9,10,15,16)28 LB Newsprint on remainder of the pagesColor on 2 pages: (1, 16)2 Different Covers $_______________________Brochure Style #216 Tab Page Brochure (11.5" x 12.5")40 LB Brite Newsprint on 8 pages: (1,2,7,8,9,10,15,16)28 LB Newsprint on remainder of the pagesColor on all pages2 Different Covers $_______________________Extra Cost Per 1,000 BrochuresExtra cost for every extra 1,000 brochures needed at any given time $_______________________Delivery Fee to Individual Drop SitesList of drop sites is attached within the bid package $_______________________Postage Fee for Mailing of CatalogsList of carrier routes being requested is attachedAll information such as indicia and permit #, will be provided to awarded vendor $_______________________* Distribution costs need to be included in pricing given Mail Prep: Count, Bundle, Strap, Sort, Tag, Bag Delivery to Post Office*We will only be picking one of the brochure styles aboveTHIS FORM MUST ACCOMPANY YOUR BID(BID) 12 Check List (Catalog Print Bid Submission)Cover Sheet – (BID 1) Vendor Questions – (BID 2)Evaluation Criteria – (BID 3)3 Reference LettersDisclosure of Lobbying Activities – (BID 4,5)Certification Regarding Lobbying – (BID 6)Certification Regarding Debarment – (BID 7,8)SamplesDrop-Sites – (BID 9-A, 9-B, 9-C)Capability Statement - (BID 10)Carrier Routes – (BID 11-A, 11-B)Print Bid Specifications – (BID 12)W-9Certificate of Insurance THIS FORM MUST ACCOMPANY YOUR BID (BID) 13 ................
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