PDReport



State of MichiganCivil Service CommissionPosition Code1. DEPTALTAQ72NCapitol Commons Center, P.O. Box 30002Lansing, MI 48909POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position.2. Employee's Name (Last, First, M.I.)8. Department/AgencyMDHHS-DPT OF HUMAN SVC CNTL OF3. Employee Identification Number9. Bureau (Institution, Board, or Commission)Children's Services Agency4. Civil Service Position Code Description10. DivisionDEPARTMENTAL ANALYST-A5. Working Title (What the agency calls the position)11. SectionDepartmental Analyst 126. Name and Position Code Description of Direct Supervisor12. UnitPARKS, COLIN S; STATE ADMINISTRATIVE MANAGER-1 157. Name and Position Code Description of Second Level Supervisor13. Work Location (City and Address)/Hours of WorkBLADEN, STACIE J; SENIOR MANAGEMENT EXECUTIVE 19Grand Tower Building, 235 S. Grand Ave., Lansing, MI / 8-514. General Summary of Function/Purpose of PositionThis position requires expert knowledge of child welfare policy as well as the ability to analyze and interpret child welfare data. This position functions as an expert and consultant regarding the interplay of Children’s Protective Services (CPS) policy and data.?Responsibilities include evaluating proposed enacted federal and state legislation; analyzing and identifying the impact of these changes on current CPS policies and procedures; proposing, developing and implementing changes to current policy to reflect changes in federal and state statute; Responding to inquiries and the needs of other agencies, citizens, and law makers; Representing CPS program/policy office and providing insight as an expert in CPS policy on multiple committees and workgroups (both internal and external); analyzing trends of child abuse and neglect cases, including data regarding victims, perpetrators, and child deaths15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary:Percentage:30Reviews and evaluates proposed/enacted Federal and State Legislation.????Individual tasks related to the duty:Complete analyses of proposed legislation for CSA Administration, specifically outlining impact on the child welfare system, CPS policy, and child safety. Draft and respond to proposed changes in the Child Protection Law that impact the child welfare system. Make recommendations for policy and/or procedural change based on proposed/enacted legislation. Develop procedures for CPS staff based on enacted legislation.Duty 2General Summary:Percentage:30Completion of annual reports as well as responses to additional inquires for child welfare data Individual tasks related to the duty:Serve as a developer of the annual report provided to the Michigan Legislature that includes fiscal year data regarding child abuse and neglect. Provide Children’s Services Administration (CSA) and DHHS Director with children’s protective services data which includes but is not limited to child abuse/neglect victim trends, maltreatment specific trends, perpetrator trends, new birth match trends and demographic trends in child abuse and neglect cases both statewide and county to county. Respond to requests from the Office of Communications for ad hoc data regarding child abuse/neglect to be provided both internally and externally. Prepare and present PowerPoint Presentations, trend graphs, and written explanation of CPS data when requested by CPS Program Manager, CSA/DHHS Director and Deputy Director. Duty 3General Summary:Percentage:30Provide support and guidance to field staff regarding CPS program and policy Individual tasks related to the duty:Respond to inquiries through CPS policy inbox; provide guidance and clarification of CPS policy manual items for field staff. Prepare and present training on CPS policies and protocols to local DHHS offices and/or external partners. Prepare agency-wide communications to announce policy releases and to provide clarification surrounding new and/or existing policies. Duty 4General Summary:Percentage:10Other duties as assignedIndividual tasks related to the duty:Respond to inquiries from the public regarding CPS policy, and other procedural related questions. Attend meetings (internal and external) to provide CPS program and policy office insight and feedback. Maintain consistent communication with field staff, Office of Legal Affairs, Office of the Family Advocate, Office of the Children’s Ombudsman, as well as other children’s services policy writers to ensure that consideration is given to policy modifications. Additional related programmatic initiatives and projects related to child protection, systems and policy. 16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Decisions made daily on interpretation of CPS policy and the Child Protection Law that directly impact child welfare staff. Independent analysis of child welfare state that directly impact the department and initiatives sponsored by DHHS.??17. Describe the types of decisions that require the supervisor's review. Supervisor review required prior to publication of changes to policy manuals, forms, and publications. Supervisor review required prior to dissemination of data, trends analysis, and reports. Supervisor review required for expenditures for program initiatives. 18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.Physical activities include sitting, carrying, walking, filing. Some in-state travel required to attend meetings and/or provide training.19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis.Additional Subordinates20. This position's responsibilities for the above-listed employees includes the following (check as many as apply):NComplete and sign service ratings.NAssign work.NProvide formal written counseling.NApprove work.NNApprove leave requests.Review work.NApprove time and attendance.NProvide guidance on work methods.NOrally reprimand.NTrain employees in the work.22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why?Yes23. What are the essential functions of this position?This position requires expert knowledge of child welfare policy as well as the ability to analyze and interpret child welfare data. This position functions as an expert and consultant regarding the interplay of Children’s Protective Services (CPS) policy and data.?Responsibilities include evaluating proposed enacted federal and state legislation; analyzing and identifying the impact of these changes on current CPS policies and procedures; proposing, developing and implementing changes to current policy to reflect changes in federal and state statute; Responding to inquiries and the needs of other agencies, citizens, and law makers; Representing CPS program/policy office and providing insight as an expert in CPS policy on multiple committees and workgroups (both internal and external); analyzing trends of child abuse and neglect cases, including data regarding victims, perpetrators, and child deaths24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.Updating position description to reflect the current duties and responsibilities including monitoring the CPS policy inbox, responding to inquiries and providing guidance and clarification regarding CPS policy manual items for all field staff.? Prepare and present training on CPS?policies and protocol.?25. What is the function of the work area and how does this position fit into that function?The CPS Program Office is responsible for the safety, protection, and preservation of children and families. This position plays a primary role in ensuring that CPS policy and child protection initiatives are consistent with federal and state legislative requirements.? 26. What are the minimum education and experience qualifications needed to perform the essential functions of this position?EDUCATION:Possession of a bachelor’s degree in any major.EXPERIENCE:Departmental Analyst 12Three years of professional experience, including one year of experience equivalent to the experienced (P11) level in state service.KNOWLEDGE, SKILLS, AND ABILITIES:Extensive knowledge of Michigan’s Child Welfare System required. Ability to work under tight deadlines and with minimal supervision required. Extensive knowledge of Microsoft Office Programs, specifically Microsoft Excel required. CERTIFICATES, LICENSES, REGISTRATIONS:N/ANOTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.SupervisorDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to the statements of employee or supervisors.N/AI certify that the entries on these pages are accurate and complete.CANDACE EWING10/7/2015Appointing AuthorityDateI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.EmployeeDate ................
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