Slide 1
Slide 1 |[pic] |This presentation will go through Table of Contents and other advanced features of Word. We’ll create a Table of Contents by using the word document which has Mail Merge directions.
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|Slide 2 |[pic] |Students will work along with the presentation to |
| | |master these objectives: Create a Table of Contents, |
| | |complete the Advanced Word Features Project. |
|Slide 3 |[pic] |For the Table of Contents (TOC) project students have |
| | |to access three files. |
| | |TOC directions.doc gives them step-by step directions |
| | |for creating a TOC; they can access this file from the |
| | |BlackBoard site under the “Assignment” button. |
| | |Merge directions.doc is the file that will be used to |
| | |create a Table of Contents. This file is also the |
| | |guidelines students will follow when performing the |
| | |“Mail Merge” Extra Credit. |
| | |toc instructions and grading sheet.doc is the |
| | |instruction and grading criteria for Table of Contents |
| | |(TOC). |
| | | |
|Slide 4 |[pic] |In order to create a Table of Contents a document must |
| | |be written and organized in advance. The document can |
| | |be edited later, but it is much easier to create a TOC |
| | |at the end of the writing process. A well-written |
| | |document is easy to read and navigate because the |
| | |author has created headings and subheadings that guide |
| | |a reader and give information about the structure of a |
| | |document. Level 1 headings are important topics, level|
| | |2 and 3 headings are sub topics within a level 1 |
| | |heading. |
| | |The TOC feature in Word will automatically create a |
| | |Table of Contents that lists all the Level 1, 2, 3, |
| | |etc. headings if we have coded the document correctly. |
| | |These codes are called Heading Styles. We'll do that |
| | |next. |
| | | |
| | |A Heading Style is different from a Header and Footer. |
| | | |
| | |Heading Styles is a particular format that you can |
| | |apply to selected text. Be sure that the Formatting |
| | |toolbar is checked under View Menu-Toolbar so that this|
| | |feature can be accessed. |
| | |The number in each Heading Style indicates its level |
| | |(not how many times you are using it). If you use |
| | |different Heading Styles, the table of contents will be|
| | |organized in a hierarchy showing the levels of the |
| | |heading styles by indentation. |
| | | |
| | |Header and Footer are like a tag that appears on the |
| | |top or bottom of each page of the document (or a |
| | |section of the document). You can access and modify |
| | |header and footer by clicking View – Header and Footer.|
| | |We’ll be going over this feature later in the |
| | |presentation. |
| | | |
|Slide 5 |[pic] |Each heading level in the document must be given a |
| | |STYLE. We are going to use Heading 1 for main topics |
| | |and Heading 2 for sub topics. Depending upon the word |
| | |application being used, these styles may be different –|
| | |it is possible to change the format of styles. |
| | |Apply Heading 1 to all the Blue text and Heading 2 to |
| | |all the Red text. |
|Slide 6 |[pic] | Reminder: when you make your own documents you will |
| | |need to decide level headings and subheadings – we have|
| | |done that for them in this document. |
|Slide 7 |[pic] |Put in a new page (From the menu bar, click Insert, |
| | |click Break…, click Page break) and title it Table of |
| | |Contents. Add one or two blank lines after the title. |
| | |The TOC will be added where the cursor is placed on |
| | |this page. |
| | | |
|Slide 8 |[pic] | |
|Slide 9 |[pic] |1. This dialog box shows a preview of the format of |
| | |the Table of Contents. This is the default setting and|
| | |we will accept this setting now by clicking OK. |
| | |2. If we keep the hyperlink box checked then our |
| | |document will have hyperlinks in the table of contents |
| | |that link to each section of the document we have |
| | |placed in the table of contents. This can be very |
| | |useful for documents that will be accessed over the web|
| | |or electronically by other users. We will keep this |
| | |box checked for this project |
| | |3. Advanced users may make changes to the Table of |
| | |Contents by using the Options and/or Modify buttons on |
| | |this dialog box. Students might want to look at these |
| | |options at a later time. |
| | |The Table of Contents will automatically appear on the |
| | |table of contents page. Microsoft Word has searched |
| | |the document and copied all text that was marked with |
| | |the styles selected to appear in the Table of Contents.|
| | | |
| | | |
|Slide 10 |[pic] |The Table of Contents in student documents should look |
| | |something like this, but with two levels of headings. |
| | |When this was copied from the document the hyperlinks |
| | |came with it. Your document may or may not have |
| | |visible hyperlinks. Check to be sure that page numbers|
| | |appear in the Table of Contents. |
| | | |
|Slide 11 |[pic] |Students must save the activity file using their |
| | |“firstname_lastname_TOC. This file should be uploaded |
| | |to the student AFS space and also sent to your |
| | |instructor using the digital drop box. |
|Slide 12 |[pic] |These are a few of the advanced features of Microsoft |
| | |Word. |
|Slide 13 |[pic] |Here are two ways to insert tables into our documents |
| | |and to format them for readability. You can insert a |
| | |table and then use the Format Borders and Shading Menu |
| | |to |
|Slide 14 |[pic] |From the format menu you can apply different formats to|
| | |tables. You can choose a style, the color, the width, |
| | |and the lines of the table which will be affected by |
| | |the change. |
|Slide 15 |[pic] |Another approach is to choose an AutoFormat that has |
| | |been created in advance for the Word application. This|
| | |feature shows a preview of table formatting before you |
| | |choose a final format for your table. |
|Slide 16 |[pic] |Columns can be useful in documents for many reasons. |
| | |There are two ways to format columns in Word: The |
| | |Columns icon and the Format Columns command. Select |
| | |the text for columns and then choose a method and a |
| | |number of columns. |
|Slide 17 |[pic] | |
|Slide 18 |[pic] |The View Header and Footer command opens a function box|
| | |that allows you to format the header and footer. |
| | |Toggle between the header and footers of a document by |
| | |using the toggle icon. You can move between sections by|
| | |using the section icons. Once in a header or footer in|
| | |the selected section you can add text and use the ruler|
| | |for tabs, etc. as you do in any Word document. Use |
| | |the page view to see if the headers and footers are the|
| | |way you want them. |
|Slide 19 |[pic] |There are many features available from the Insert menu.|
| | |A few are listed here. They are simple to use, just be|
| | |sure the cursor is located in the document where you |
| | |want the insertion to be made. |
| | |You can insert page breaks or section breaks. |
| | |There are many options for Date and Time, and some |
| | |preset auto text items – students should explore these.|
| | |Inserting a text box puts a large area in a document |
| | |that can be typed in or drawn in using the drawing |
| | |tools. This box can be made smaller or larger by |
| | |clicking and dragging the selection boxes at the edges |
| | |of the text box. |
| | |Some of the diagrams that can be added are shown on the|
| | |next slide. Text can be put in these diagrams, they |
| | |can be colored differently, and they can be made larger|
| | |or smaller. |
|Slide 20 |[pic] |Students may explore each of the diagrams. |
|Slide 21 |[pic] |Hyperlinks can be used in large documents to move |
| | |between sections easily. We have seen how the Table of|
| | |Contents feature adds hyperlinks automatically. You |
| | |can add your own hyperlinks as well using the bookmark |
| | |feature. The advanced word project provides practice |
| | |adding hyperlinks to a document. |
| | |Place the cursor at the point a hyperlink will come to,|
| | |and choose Bookmark from the Insert Menu. Provide a |
| | |name for the link (no spaces) and click Add. Continue |
| | |to add Bookmarks for each place in the document that |
| | |will be linked to. |
| | |Somewhere else in the document create the areas that |
| | |will be selected in order to link to the bookmarks. In|
| | |the Advanced word activity you will be linking text |
| | |boxes labeled Section 1, Section 2, etc. to areas in a |
| | |document with headings of Section 1, Section 2, etc. |
| | |The bookmarks are named sect1, sect2, etc. as shown on |
| | |the following slide. |
|Slide 22 |[pic] |In this example we have chosen to place a hyperlink |
| | |within the current document, notice that you could |
| | |hyperlink to another file, a web page, a new document, |
| | |or an email address. With the cursor at the place in |
| | |the document where the hyperlink will be placed, we |
| | |clicked on the hyperlink icon or used the Insert |
| | |Hyperlink command from the insert menu, to open this |
| | |window. We are choosing the bookmark named sect3 for |
| | |this hyperlink and will click OK once we have selected |
| | |it. The hyperlink will be created as soon as we click |
| | |OK. To use the hyperlink we will hold down the Control|
| | |key and click the hyperlink. |
|Slide 23 |[pic] | |
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