CREATIVE AGING 101 Staff Roles and Responsibilities Worksheet

CREATIVE AGING 101

Staff Roles and Responsibilities Worksheet

Task

Responsibilities

Survey Facility What space does your facility have that can accomodate an art class?

Complete survey Analyze results to determine art form that can

actually be offered in your facility

Assigned Staff Member

Survey Community What other things are happening in your community in the arts? What is being offered and there might be a need for?

Identify possible partnerships Identify other community programs in the area Identify where you can offer something

responsive and different than other community offerings

Survey Patrons

Adapt the survey to match to available space

What do you patrons or constituents Only include art forms that you can actually offer

want to learn? Are there cultural

based on space considerations

considerations you should keep in Distribute survey to patrons

mind?

Include best days and times of the week

Tally responses

Hiring Teaching Artist (TA)

Identify at least 3 TAs to interview Request the TAs' r?sum?s Interview TAs Choose one of the TAs

Site Visit

Introduce the TA to staff Designate a staff person as the primary contact Show TA the space for the class Show TA where storage/supply area is located Go over emergency protocols

Program Design

Coordinate with TA to determine an appropriate schedule

Discuss an appropriate curriculum and budget o Curriculum is completed by TA o Budget is completed collaboratively

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Program Logistics Marketing and Promotion Registration Program Implementation Culminating Event Logistics

Culminating Event Agenda Evaluation

Purchase class materials Secure/rent space for class Secure/rent space for Culminating Event

Create promotional and marketing materials Distribute materials

Create registration Remind registrants before class start date Create a waitlist (if needed)

Take attendance each class Follow up with participants if they don't show Assist TA with materials, copies, sound

equipment, etc.

Finalize culminating event plans with TA Invite friends/family of participants, general

public, board members, city officials, etc. Refreshments

o Purchase o Set up/Clean up

Welcome guests Introduce TA and the class Thank you' Promote next class

Post Program Participant Survey Culminating Event Audience Survey

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