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CategorySafety Groups Program Health and Safety Excellence Program WSIB incentive programsVoluntaryBased on best practicesGoal to make Ontario workplaces healthier and saferOne of three incentive programs Regular program (years 1-5) and Safety Group Advantage ProgramIntegrates strengths of previous three WSIB programs (Safety Groups, Small Business and Workwell) into one new programEligibility(also refer to rebate and recognition eligibility) Schedule 1 firm paying premiums to the WSIB Be in good standing with the WSIB without charges or convictions under the Workplace Safety and Insurance Act (WSIA) Schedule 1 and *2 employers that have an active WSIB account number (*see rebate eligibility)Sponsor/Provider Must register with a WSIB-approved sponsor/provider Sponsors/providers set their own program fees Participants register directly with sponsor/provider Program yearJan 1 – Dec 31Flexibility of rolling enrollment but providers may offer services on an annual schedule with a specific entry periodEntry into program All employers start in year one regardless of their health and safety maturity Two defined entry streams: regular and Advantage (SGAP) programFlexible entry points based on the health and safety maturity of the employer Elimination of advantage program (SGAP)AssessmentSelect topics based on assessment, element criteria, group element and number of years completedRequirement to complete an assessment before entering program to help determine level and topicsCulture surveyNot available Optional health and safety culture survey Health and safety elements/topics Over 50 elements Selection criteria Common/group element No repeating elements unless common elementThree levels with 36 topics+ as ‘control of hazards’ topic can be repeated Topics successfully completed within new program may be repeated with provider and WSIB approval No common/group topic unless stated by providerNo criteria for topic selection but some topics have suggested prerequisites and suggested topics that should be worked on at the same timeAction planMinimum of three elementsDue February 28 of program yearWork on one to five topics in 12-month period Due within 90 calendar days of member loginAfter 12 months it ‘expires’Completing topics WSIB’s ‘Five-steps to managing health & safety’ model Participate in at least three meetings annuallySubmit year-end reports by December 31Complete all five steps for all elements by March of the following program year WSIB’s ‘Five-steps to managing health and safety’ or another ‘plan-do-check-act’ modelParticipate in meetings as required by providerSubmit evidence of topic completion to the WSIB after 90 calendar days of the action plan being finalized until 365 calendar daysComplete topics within 12 months of action plan be finalizedAudit/validation philosophyGroup consulting model AuditDocumentation heavy Score on an element is all or nothingNo time given to address gapsIndividual score (unless specified otherwise by provider)Validation – topic is ‘living and breathing’ at workplaceNot to over burden employer with paper work 60 calendar days to address gaps Validation Majority of members receive rebate based on a self-evaluation checklist?Annual onsite validation strategy SGAP members subject to desk audit prior to onsite audit All employers receive a desk validation by a WSIB validator on evidence they submit for each topic; results of the desk validation remain conditional upon onsite validation (if selected)Onsite validation (if selected) will be scheduled within 60 calendar days of the desk validation on all topics in action planValidation periodEmployers notified in Feb of the following program year and audits conducted March to August Validation anytime throughout yearOnce desk validation is complete (including the 60 calendar days to address gaps), onsite validation, if required, will be scheduled within 60 calendar daysDeclining an auditAn employer who declines to participate in validation, will receive an ‘incomplete’ for all topics and will not receive a rebate or recognitionAppeal processEmployer to contact the WSIB validator as soon as possible to discuss validation resultsAttempt to resolve any differences of opinionIf agreement not reached, employer has the right to appeal the decision by sending an email to health_and_safety@wsib.on.ca for peer validator reviewMember scoreComplete all 5 steps per element to get credit (no part marks)Credit for maintenance of prior year elementsNo opportunity to address gapsEach topic looked at independentlyFor ‘incomplete’ topics, 60 calendar days from notification to address gapsRebate and recognition eligibilitySubmit year end reports and score minimum of 60%Score minimum of 60% if selected for an on-site auditSchedule 1 employer for rebate, schedule 1 and 2 employer for recognition Rebate and recognition for successful completion of one to five topics per 12-month periodAmount and calculation of rebateGroup consulting model – group’s verified validation audit achievement score vs self-reported scoreMax of 5% or 6% of total group premiumShared among members based on percentage of premiums paid OR groups rebate disbursement model Validation score effects the individual firm onlyEither 1.4% or 2.0% of WSIB premiums per topic based on firm predictability Minimum $1,000 per topic; up to 75% of WSIB premiums and maximum $50,000 per topicGroup disbursement model is optional as determined by provider Disbursement of rebate November, following the year of participationTwo rebate runs per year; June and NovNon-financial recognitionCongratulatory letter sent with rebate Congratulatory letterDigital and print badgesAchievement dashboardFuture development: supply chain advantages Digital tools No WSIB digital tools available to participants Online digital platformProgram managementWSIB consultant assigned to groupRegional hubs and cross-functional regional teams – liaise with partners and apply regional lens to service delivery Centre of effectiveness to manage program, ensure continual improvement and support providers ................
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