Miami-Dade County Public Schools

Miami-Dade County Public Schools

LUMP SUM PAYMENT PROCESSING GUIDE

Page 1

Compensation Administration

Schools will use CICS Application SUPP to process coaching supplements via the LUMP SUM PAYMENT screen (option 7) based on processing calendar listed below. There are 3 coaching seasons FALL, WINTER, and SPRING that are processed separately.

The LUMP SUM PAYMENT screen will only allow processing of coaching supplements and will generate a reject error message if you attempt to process non-coaching supplements (i.e., Club Sponsor, Performing Groups, Extra Periods). The Athletic Director, Assistant Athletic Director, Trainer, and Middle School Athletic Coordinator are not paid as a lump sum payment and should be processed the same as non-coaching supplements since these duties are year round.

SPORT SEASON

FALL WINTER SPRING

PROCESSING SCHEDULE

12/3/2007 through 12/7/2007 2/15/2008 through 2/25/2008

TBA

PAYCHECK DATE

12/21/2007 March 5, 2008

June 2008

AUTHORIZED APPLICATION LIST

APPLICATION ____ SIG2-12-N9DK

LIST FOR CHRIS DEOGBURN

PARS PAYROLL ABS RPT ARIS REAPPOINTMENT SYS

SUPP SUPPLEMENT SET UP

AT 9029 02/15/2008 14.36.49

PF1 FOR PHONE LIST, BULLETIN BOARDS AND S & D CATALOG TYPE APPLICATION CODE OR "ALL" AND PRESS PF2 FOR SYSTEM AUTHORIZATION LIST

To access the LUMP SUM PAYMENT SCREEN you must select application SUPP from your list of authorized RACF application. ACTION REQUIRED: TYPE : SUPP

PRESS : ENTER KEY

TO GET : AUTOMATED SUPPLEMENT SETUP SYSTEM

Miami-Dade County Public Schools

LUMP SUM PAYMENT PROCESSING GUIDE

Page 2

Compensation Administration

SP00-N9DK

DADE COUNTY PUBLIC SCHOOLS SUPPLEMENT SETUP SYSTEM

02/15/2008 14:37:23

1 - SUPPLEMENT EDIT 2 - VIEW ESE SUPPLEMENTS 3 - SUPPLEMENT APPROVING OFFICE PHONE DIRECTORY 4 - SUPPLEMENTS NOT APPROVED - OPTION NOT AVAILABLE UNTIL AFTER 10/08/01 5 - VIEW SUPPLEMENT ALLOCATIONS 6 - SUPPLEMENT LISTING

7 ? LUMP SUM PAYMENTS

ENTER OPTION NUMBER _

KEY SELECTION AND PRESS ENTER TO RETURN TO CICS, PRESS PF3 OR CLEAR

ACTION REQUIRED:

SP21-N9DK

TYPE : Option 7.

PRESS : ENTER KEY

TO GET : LUMP SUM PAYMENT SCREEN SEASON SELECTION MENU

02/15/2008 14:37:47

ENTER SEASON (F)ALL, (W)INTER, (S)PRING _

* PRESS CLEAR TO EXIT *

ACTION REQUIRED:

TYPE : SEASON CODE F, W, or S

PRESS : ENTER KEY

TO GET : LUMP SUM PAYMENT SCREEN

Miami-Dade County Public Schools

LUMP SUM PAYMENT PROCESSING GUIDE

Page 3

Compensation Administration

You will need the employee numbers and coaching supplement codes to process payment for coaching season you are going to input for (FALL, WINTER, or SPRING). The supplement codes are available on the website that you obtained this user's guide at

SP17-N9DK

LUMP SUM PAYMENTS SET UP FOR LOCATION 6901

SEASON CODE: F TYPE: C ADD COACHING SUPPLEMENTS

--- EMPLOYEE ---------

NEW DESCRIPTION/

NUMBER NAME

P/C ACT CODE COL COMMENTS

______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______

_ _ ___ _ _ _ ___ _ _ _ ___ _ _ _ ___ _ _ _ ___ _ _ _ ___ _ _ _ ___ _ _ _ ___ _ _ _ ___ _ _ _ ___ _ _ _ ___ _

02/15/2008 14:44:15

INSTRUCTIONS:

EMPLOYEE NUMBER: ______

TO VIEW EMPLOYEE SUPPLEMENTS: ENTER EMPLOYEE NUMBER AND PRESS ENTER.

TO DELETE A SUPPLEMENT: ENTER ACTION "D" NEXT TO THE SUPPLEMENT.

TO ADD A SUPPLEMENT: PRESS PF3 AND ENTER DATA ON THE BLANK LINES PROVIDED.

* PRESS CLEAR TO EXIT *

** MORE AVAILABLE **

ACTION REQUIRED:

PRESS : PF3 KEY

TO GET : ADD MODE

ADD MODE: To add supplements for employees not already listed press the

key to switch to "ADD" mode. For each employee you wish you add type their employee number, "A" in the "ACTION" column , supplement code and press the key. You may only add employees that are on your location's payroll. You must use a supplement exception form to process payment of coaches not on your payroll. The form is available at

To delete a supplement for employees entered on the screen type code "D" in the "ACTION" column and press the key.

You will be asked to press the key to confirm all data entered on the screen after you press the key. You will need to correct any errors you receive before the page will be accepted.

Miami-Dade County Public Schools

LUMP SUM PAYMENT PROCESSING GUIDE

Page 4

Compensation Administration

SP17-N9DK

LUMP SUM PAYMENTS SET UP FOR LOCATION 6901

SEASON CODE: F TYPE: C ADD COACHING SUPPLEMENTS

--- EMPLOYEE ---------

NEW DESCRIPTION/

NUMBER NAME

P/C ACT CODE COL COMMENTS

02/15/2008 14:45:18

123456 SAMPLE EMPLOYEE H A 240 0 ASSISTANT COACH BASKETBALL

444444 SAMPLE EMPLOYEE H A 330 0 ASSISTANT COACH WRESTLING

555555 SAMPLE EMPLOYEE H A 330 0 ASSISTANT COACH WRESTLING

______

_ _ ___ _

______

_ _ ___ _

______

_ _ ___ _

______

_ _ ___ _

______

_ _ ___ _

______

_ _ ___ _

______

_ _ ___ _

INSTRUCTIONS:

EMPLOYEE NUMBER: ______

TO VIEW EMPLOYEE SUPPLEMENTS: ENTER EMPLOYEE NUMBER AND PRESS ENTER.

TO DELETE A SUPPLEMENT: ENTER ACTION "D" NEXT TO THE SUPPLEMENT.

TO ADD A SUPPLEMENT: PRESS PF3 AND ENTER DATA ON THE BLANK LINES PROVIDED.

* PRESS CLEAR TO EXIT *

** MORE AVAILABLE **

MIDDLE SCHOOL SPORTS REQUIRE the following additional information in the COMMENTS section:

The supplement screen will not designate the specific sport coached. It is required that the specific sport, as well as girls, boys or co-ed, be designated using the following abbreviations:

BB-B Basketball (Boys) CC-B Cross Country (Boys) SOC-B Soccer (Boys) SB-B Softball (Boys) TR-B Track (Boys) BOWL Bowling (Boys/Girls) TEN Tennis (Boys/Girls) WR-B Wrestling (Boys)

BB-G CC-G SOC-G SB-G TR-G SW GOLF V-B V-G

Basketball (Girls) Cross Country (Girls) Soccer (Girls) Softball (Girls) Track (Girls) Swimming (Boys/Girls) Golf Volleyball (Boys) Volleyball (Girls)

Miami-Dade County Public Schools

LUMP SUM PAYMENT PROCESSING GUIDE

Page 5

Compensation Administration

You may add or delete employees from the screens as needed up until the end of business on the last day of the processing schedule. After that date supplements entered will be reviewed and processed for payment.

SPORT SEASON

FALL WINTER SPRING

PROCESSING SCHEDULE

12/3/2007 through 12/7/2007 2/15/2008 through 2/25/2008

TBA

PAYCHECK DATE

12/21/2007 March 5, 2008

June 2008

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