INSTRUCTION

DEPARTMENT OF DEFENSE Defense Contract Management Agency

INSTRUCTION

Contract Technical Review

Quality Assurance Directorate OPR: DCMA-QA

DCMA-INST 325 January 23, 2014 Administrative Changes, April 28, 2015

NOTE: The purpose of this policy update is to meet the new Agency policy format requirements. Chapters 1 and 2 as well as the Appendix and Glossary were added in accordance with (IAW) the new policy format. Chapter 3 Procedures remains without substantive change except the following additions:

? Addressed the use of Quality Assurance Engineer (QAE)/Engineer activities associated with performing contract technical review (CTR)

? 3.1.1.1. Added DCMA Special Programs contact requirement ? 3.1.7. Defined the responsibilities for performing CTR on place of performance (PoP)

contracts ? 3.2.3. Added recommendation for entire aviation program team to attend quality

assurance (QA) postaward orientation conference (PAOC) ? 3.3. Added DCMAS exception for contract deficiency report (CDR) submission

1. PURPOSE. This Instruction:

a. Cancels and replaces DCMA Instruction (DCMA-INST) 325, "Contract Technical Review - QA" (Reference (a)).

b. Establishes policy, assigns responsibilities, and provides procedures for activities performing CTR in order to develop a surveillance plan for performing Government Contract Quality Assurance (GCQA) on DCMA-administered contracts with inspection or inspection and acceptance at origin.

c. Is established IAW DoD Directive 5105.64 (Reference (b)), DCMA-INST 501, "Policy Publications Program" (Reference (c)), and all references listed.

2. APPLICABILITY. This Instruction applies to all DCMA QA personnel performing CTR unless higher-level regulations, policy, guidance, waiver, or agreements take precedence; e.g., DCMA International and Special Programs. For classified contracts with security requirements, exceptions to this Instruction shall be in accordance with Supplemental Instructions maintained by the Special Programs Directorate.

DCMA-INST 325 January 23, 2014 3. MANAGERS' INTERNAL CONTROL PROGRAM. This Instruction is subject to evaluation and testing IAW DCMA-INST 710, "Managers' Internal Control Program" (Reference (d)). The process flowchart is and key controls are located at Appendix A on the Resource Web page. 4. RELEASABILITY ? UNLIMITED. This Instruction is approved for public release. 5. PLAS CODE. Process 085A - SQA - Surveillance - Customer Requirements. 6. POLICY RESOURCE WEB PAGE. 7. EFFECTIVE DATE. By the order of the Director, DCMA, this Instruction is effective January 23, 2014, and all applicable activities shall be fully compliant within 60 days of this date. Michael E. Shields, Jr. Executive Director Quality Assurance

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DCMA-INST 325 January 23, 2014 TABLE OF CONTENTS REFERENCES .............................................................................................................................34 CHAPTER 1 - POLICY 1.1. Policy.............................................................................................................................45 CHAPTER 2 - ROLES AND RESPONSIBILITIES 2.1. QA First-Level Supervisor (FLS)..................................................................................56 2.2. QA Personnel Performing CTR ....................................................................................56 CHAPTER 3 - PROCEDURES 3.1. Review Contract Technical Requirements ....................................................................67 3.2. Participate in Postaward Orientation Conference (PAOC) .........................................910 3.3. Identify Deficient Contracts ......................................................................................1011 3.4. Use CTR Results in Risk Assessment .......................................................................1112 TABLE Table 1. Technical Requirements' List ...................................................................................78 APPENDICES APPENDIX Appendix A. Contract Technical Review Process Flowchart.................................................12 Appendix B A. Contingency Contract Administration Services (CCAS) Requirements ..15 13 GLOSSARY Definitions...........................................................................................................................16 14 Acronyms ............................................................................................................................17 15

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DCMA-INST 325 January 23, 2014

REFERENCES

(a) DCMA-INST 325, "Contract Technical Review ? QA," May 2012 (hereby canceled) (b) DoD Directive 5105.64, "Defense Contract Management Agency (DCMA),"

January 10, 2013 (c) DCMA-INST 501, "Policy Publications Program," October 1, 2013 May 12, 2014 (d) DCMA-INST 710, "Managers' Internal Control Program," September 19, 2011 April 21,

2014 (e) DCMA-INST 326, "Risk Assessment - QA," February 2012 (f) DCMA-INST 309, "Government Contract Quality Assurance (GCQA) Surveillance

Planning," February 2012 January 27, 2014 (g) Federal Acquisition Regulation (FAR), 52.246-15, "Certificate of Conformance" (h) FAR 52.222-50, "Combating Trafficking in Persons" (i) FAR 52.212-4, "Contract Terms and Conditions--Commercial Items" (j) Defense Federal Acquisition Regulation Supplement (DFARS) 252.228-7001, "Ground

and Flight Risk," June 2010 (k) DCMA-INST 8210.1, "Contractor's Flight and Ground Operations" (l) DFARS 252.211-7003, "Item Identification and Valuation," June 2011 (m) DFARS Procedures, Guidance, and Information (PGI) 246.103, "Contracting Office

Responsibilities," May 12, 2006 (n) DCMA-INST 307, "National Aeronautics and Space Administration Support," February

2010 (o) DCMA-INST 316, "Delegate Surveillance - Quality Assurance," September 2010 (p) DCMA-INST 203, "Software Acquisition Management," June 25, 2013 (q) DCMA-INST 320, "Navy Special Emphasis Program (NSEP)," October 24, 2013 (r) DCMA-INST 118, "Contract Receipt and Review," June 25, 2013 (s) DCMA-INST 302, "First Article and Production Lot Testing," December 17, 2013 (t) DFARS 252, Section 252.223-7002, "Safety Precautions for Ammunition and Explosives,"

May 1994 (u) DFARS 252.223-7007, "Safeguarding Sensitive Conventional Arms, Ammunition, and

Explosives," September 1999 (v) DCMA-INST 317, "Air Launch and Recovery Equipment Critical Safety Items (ALRE

CSI) Program Surveillance," July 1, 2013 (w) DFARS 237.172, "Service Contracts Surveillance," April 12, 2013

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DCMA-INST 325 January 23, 2014 CHAPTER 1 POLICY 1.1. POLICY. It is DCMA policy that: 1.1.1. A complete CTR must be performed on procurement documents to identify the quality requirements, technical features, and any pertinent requirements associated with the products or services being procured. 1.1.2. The information obtained from the CTR must be used to develop a comprehensive risk assessment and surveillance plan that must be used for performing GCQA on the supplies or services being procured. (NOTE: See Appendix B A for Contingency Contract Administration Services (CCAS) unique requirements.)

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