New York State Education Department



OverviewThe accompanying documentation is a roadmap of the BOCES Report Card template. It highlights methods for changing graphic displays and indicates the areas where charts should be updated. In order to complete your report card you may need the following sources of data:Adult Allies DataAdult Student Information System and Technical Support (ASISTS)Portions of the Basic Education Data System (BEDS)dataCTE Placement ReportnySTART 3-8 results for BOCES StudentsnySTART Alternate Assessment resultsPerkins Report CardSchool Library System (SLS) Annual ReportSA111 Schedule 2AStudent Information Repository System (SIRS)602 ReportThe Report Card template contains data charts, bar graphs and pie charts. NYSED has provided statewide figures for charts and graphs and they have been populated where applicable. The data charts and bar graphs are pre-filled with zero values for each category. The pie charts are pre-filled with a value of”9” in each category. You will be replacing the information in the charts and graphs with needed data.There are two methods for editing and changing the graphic display information and each method is divided into two parts. These methods are detailed and displayed on pages 2-9 of this document.Method 1:Step 1:Opening a graphStep 2:Editing the data in a graphStep 3:Adding values to the graph ALT TXT.Method 2:Step 1:Opening a Pie ChartStep 2:Editing the data in a Pie ChartStep 3:Adding values to the Pie Chart ALT TXT.To begin, in Word click File, New, Templates, On my computer. In the Templates window, under the General tab, click the BOCES_Report_Card.dot file. Click the OK button. Method 1:Step 1 - Opening a Graph433578040227250049606203152140Right click on the line of the chart.Highlight Chart ObjectClick on Open00Right click on the line of the chart.Highlight Chart ObjectClick on Open24003003405505003611880376364500Method 1:Step 2 -Editing the data in a graph 468630010414000Note: Be sure to enter data into all fields, replacing sample data. Use scroll bars to access all rows or columns in chart. 4777740876300* Click on datasheet to bring to front.* Enter information into datasheet to populate graph.* Click top X when finished to close. 00* Click on datasheet to bring to front.* Enter information into datasheet to populate graph.* Click top X when finished to close. 4617720124841000416052021056600045034201305560003817620160020000STEP 3 -Adding values to the graph ALT TXTRight click on the line of the chart.Click on Format ObjectClick the Web tab which is on the Format Object screenUpdate year information and enter the values which is entered in the datasheet Click OKMethod 2462534033121600049682401976120 *Right click on the Pie chart.* Highlight Chart Object* Click on Open00 *Right click on the Pie chart.* Highlight Chart Object* Click on Open3512820302260000Step 1 - Opening a Pie Chart2057400232156000Method 2Step 2 - Editing the data in a Pie ChartNote: Be sure to enter data into all fields, replacing sample data. Use scroll bars to access all rows or columns in chart. Enter values into chart; the pie chart will convert data into % of whole. 5196840-425450. * Click on datasheet to bring to front.* Enter information into datasheet to populate graph.* Click on top X when finished to close. 00. * Click on datasheet to bring to front.* Enter information into datasheet to populate graph.* Click on top X when finished to close. 3284220510540004114800281940004914900762000050292007620000STEP 3 -Adding values to the Pie Chart ALT TXTRight click on the line of the chart.Click on Format ObjectClick the Web tab which is on the Format Object screenEnter the values which is entered in the datasheetClick OK CompletingtheBOCES Report CardThis section walks you through each page of the Report Card and provides basic directions for inputting your data.Cover Page4312920419989000426720036436300046863003323590Click in year and type report card year.Click in text box "Click HERE and Type BOCES Name". 00Click in year and type report card year.Click in text box "Click HERE and Type BOCES Name". 320802035521902011-2012002011-2012-3733804154170 MACROBUTTON AcceptAllChangesShown "[Click HERE and type BOCES Name]" BOCES00 MACROBUTTON AcceptAllChangesShown "[Click HERE and type BOCES Name]" BOCES-1828809271000290322022415502011-2012002011-2012Table of Contents493776016256000137922016256000137922016256000137922018669000457200018669000 MACROBUTTON AcceptAllChangesShown "[Click HERE and type BOCES Name]" BOCESBoard of Cooperative Educational Services423672022098000472440068580Click HERE and Type BOCES Name00Click HERE and Type BOCES Name2011-2012 Report Card4686300127000Click HERE and Type report card year00Click HERE and Type report card yearTable of ContentsPageComponent/Non-Component District List……………………………………iiIndicators of BOCES PerformanceCareer & Technical Education……………………………………….…..…1-3Alternative Education……………………………………………………..…4-6Adult Career & Technical Education……………………………………....7Adult Basic Education……………………………………….……………....7Special EducationSpecial Education Enrollment and Tuition in BOCES Programs…….8State Testing Program…………………………………………………....9-11Professional Development……………………………………………………12 Technology Services……..……….…………..……………………………… 13 School Library System Services…………………………………………..…1470104075565Click HERE and Type report card year00Click HERE and Type report card year502920144145002011-2012 Expenses……………………………………………………………… 1511430010795Prior editions of the BOCES Report Card included other data representing information on component districts.The following data were not included in this report.State Testing Program for All Component Districts Graduation Results00Prior editions of the BOCES Report Card included other data representing information on component districts.The following data were not included in this report.State Testing Program for All Component Districts Graduation ResultsBOCES Components Career and Technical EducationBOCES CTE classesTuition Per Student for CTE Programs Number Enrolled In CTE Programs as Percent 4457700504507500445770039020750044577001730375005029200640715Enter number of students on chart.Follow Method 1 for graphs.Enter $ amounts.Follow Method 1 for graphs.Enter % values.00Enter number of students on chart.Follow Method 1 for graphs.Enter $ amounts.Follow Method 1 for graphs.Enter % values.CTE Student Performance on Perkins IndicatorsWho Left School in report card yearStatus of Career and Technical Education (CTE) Students 400050016700500033147003841750005486400755650Follow Method 1 for graphs.Enter % values.Follow Method 1 for graphs.Enter % values.00Follow Method 1 for graphs.Enter % values.Follow Method 1 for graphs.Enter % values.General Education Development Leading to (GED)4914900215900Enter number of students on chart.00Enter number of students on chart.3543300212979000Alternative Education514350024130Follow Method 1 for graphs. Enter number of students.Follow Method 1 for graphs. Enter $ amount.Enter number of students..00Follow Method 1 for graphs. Enter number of students.Follow Method 1 for graphs. Enter $ amount.Enter number of students..Alternative Education Enrollment Alternative Education TuitionAlternative Education Outcomes 331470044665900040005002066290002171700126619000Alternative Education State Testing Program Information502920048260Enter counts or percents as needed..00Enter counts or percents as needed..4114800247269000Alternative Education Performance of Students on RCT Exams38862001786890005181600200660Enter counts or percents as needed..00Enter counts or percents as needed..Adult Career and Technical Education (CTE)Adult CTE Student Counts Adult Basic EducationAdult CTE Educational Gain37719001433830003771900362966000377190036296600054864002143760Enter enrollment number here00Enter enrollment number here37719002372360005486400106680Enter either counts or percents as needed.Enter either counts or percents as needed.00Enter either counts or percents as needed.Enter either counts or percents as needed. 4800600-114300Enter # of studentsFollow Method 1 for graphs. Enter $ amounts..00Enter # of studentsFollow Method 1 for graphs. Enter $ amounts..Special Education Enrollment and TuitionSpecial Education Enrollment Trends Special Education Tuition Rates Per Student38862004298950004000500224155000State Testing Program Performance of Students Enrolled in BOCES Programs514350062230 Enter counts or percents as needed.00 Enter counts or percents as needed.4000500354457000400050018300700051435001944370Enter counts or percents as needed. 00Enter counts or percents as needed. State Testing Program Performance of Students Enrolled in BOCES Programs on Regents Exams377190022733000052578001587500Enter counts or percents as needed00Enter counts or percents as neededState Testing Program Performance of Students with Severe Disabilities 5257800114300 Enter counts or percents as needed 00 Enter counts or percents as needed 4114800275209000Professional Development Workshop Participant Counts by Category 548640077470 Enter counts. .00 Enter counts. .4114800287401000Technology Services Technology Service Participants Counts by Category 5257800130810 Enter counts.Place a X in the correct column to indicate RIC Service or BOCES Service .00 Enter counts.Place a X in the correct column to indicate RIC Service or BOCES Service .41071803064510004000500355219000School Library Systems Number of Library Media CentersConsulting and Technical Assistance Services plus Reference by SLS Staff Number of Professional WorkshopsNumber of Participants at Professional Development Workshops 38862003597910004000500302641000228600030264100021717003597910005257800114300Follow Method 1 for graphs. Enter counts..00Follow Method 1 for graphs. Enter counts.. Expenses Budget percentage by categoryTotal Expense breakdown by category35433001380490003543300115189000342900069469000354330092329000342900024091900034290002980690005257800114300Enter expense information on these lines.Follow Method 2 for pie charts. Enter expense figures.00Enter expense information on these lines.Follow Method 2 for pie charts. Enter expense figures. ................
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