FY2021 Financial Management Calendar Dated 9-18-20



JULYDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Begin New Year Processing – Roll Accounting Period (BGL-2)KDE MUNIS Support & Guides*Begin processing New Year P.O.’sKDE MUNIS Support & Guides*Close Fiscal Year, which includes budget completions (BGL- 2)KDE MUNIS Support & Guides*Continue Preparing for Year End Close (BGL- 2)KDE MUNIS Support & Guides*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*Local district tax levies as available (July - Oct)Krystal Smith – 502-564-3846, ext. 4425*Local tax reports as requiredKrystal Smith – 502-564-3846, ext. 4425*Mass Post AccrualsTyler Technology’s MUNIS Support*Perform depreciation once a year, if done in JulyKDE MUNIS Support & Guides*Perform Step IncreaseKDE MUNIS Support & Guides*Prove encumbrancesKDE MUNIS Support & Guides*Reconcile fixed asset module to G/L moduleKDE MUNIS Support & Guides*Review AccumulatorsTyler Technology’s MUNIS Support*Run the Annual Financial ReportKDE MUNIS Support & Guides*State tax mailed*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides *Update Job/Salary Records for New Year Grants & Extra Service1stBond of Depository due to KDE, Division of District SupportJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 44621stFidelity (Performance) Bond due to KDE, Division of District SupportJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462JULY (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS1stIDEA Special Education Personnel Data due to KDE, Office of Special Education and Early Learning (OSEEL)Chris Thacker – 502/564-4970, ext. 41321stSet Holding-year open flag on 1st working day (BGL-2) KDE MUNIS Support & Guides1stSuperintendent Contracts due to KDE, Division of District Support (July 1-August 31)Carol Buell – 502/564-3846, ext. 44383rdSubmit tentative Title I, Part A report to GMAP.Brenda Considine – 502/564-3791, ext. 40454thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 44258thCertification of Transportation Mileage – Bus Use Report due to KDE, Division of District SupportKaren Conway – 502/564-3846, ext. 4435Jana Cox – 502/564-3846, ext. 440910thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides 20thCERS Annual Report due to CERSKDE MUNIS Support & Guides25thCDIP Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementShelby Power – 502/564-1979, ext. 433225thMath Achievement Fund Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementShelby Power – 502/564-1979, ext. 433225thRead to Achieve Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementLeesa Unger – 502/564-1979, ext. 434025thTax Collector’s Report and Reconciliation due to KDE, Division of District SupportJana Cox – 502/564-3846, ext. 440925thUnaudited Annual Financial Report (AFR) & Balance Sheet Report (under General Ledger YE) due to KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 443531st941 Report due to IRS quarterlyTyler Technology’s MUNIS Support31stGenerate the quarterly Consolidated Expenditure Report and submit by the 25th of the month following the end of each quarterKDE MUNIS Support & Guides31stPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS Support31stUnemployment Report (PR-STW-8) due to KY Unemployment Insurance quarterlyKDE MUNIS Support & GuidesTABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGEAUGUSTDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Begin Preparing Working Budget (STW GL-4)KDE MUNIS Support & Guides*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*KRS 160.463 - publish a notice of the Annual Financial Statement (AFR) & the School Report Card in the Newspaper or on the WebsiteSteve Lyles – 502/564-3846, ext. 4416*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*Local district tax levies as available (July – Oct)Krystal Smith – 502-564-3846, ext. 4425*Receive Certified Property Assessment and Tax Rate (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425*Schedule Tax Rate Hearing If Required (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425*State tax mailed*Submit Levied Tax Rates to KDE, Division of District Support (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides1stAnnual Incident Report due to KDE, Division of District SupportMonica Napier – 502/564-5279, ext. 44364thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 442510thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides15thBus Inventory request from the districts to update for depreciationCarl Meehan – 502/564-5279, ext. 444215thTRS Retiree Re-employment Report (Form 30) due to TRS through Pathway employer portalLucas Hosley – 502/848-854431stIDEA B Maintenance of Fiscal Effort (MoFE) Eligibility, due to KDE, Office of Special Education and Early LearningJonathan Compton – 502/564-4970, ext. 4126AUGUST (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS31stPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS Support31stSuperintendent Compensation Survey due to KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 443831stSuperintendent Contracts due to KDE, Division of District Support (July 1 –August 31)Carol Buell – 502/564-3846, ext. 4438TABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGESEPTEMBERDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Continue Preparing and Finalizing Working Budget (STW-GL-4)KDE MUNIS Support & Guides*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*LEA to receive Tentative State SEEK Projection for Current Year from KDE, Division of District SupportChay Ritter – 502/564-3846, ext. 4453*Local district tax levies as available (July – Oct)Krystal Smith – 502-564-3846, ext. 4425*Receive Certified Property Assessment and Tax Rate (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425*Schedule Tax Rate Hearing If Required (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425*State tax mailed*Submit Levied Tax Rates to KDE, Division of District Support (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides *Verify transportation codes at least once a semesterRonda Devine – 502/564-5279, ext. 44444thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 442510thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides 15thAdjustments to School Council Allocations for Changes in Salary and EnrollmentAshlie Cox – 502/564-3791, ext. 404615thPrepare PSD (PR-STW-4) and CSD (PR-STW-10) - Employees on staff as of September 15thKDE MUNIS Support & Guides30thDigital Readiness Survey due to KDE, Office of Education Technology. 701 KAR 5:110Mike Leadingham – 502/564-2020, ext. 2202SEPTEMBER (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS30thDistrict Funding Assurances for Improvement Planning due in the GMAP (Grant Management Application and Planning System)Nicole Crosthwaite – 502/564-1979, ext. 432830thFederal Cash Request Statement of Assurance due in GMAP (Grant Management Application and Planning System)Ken Greene – 502/564-1979, ext. 433530thFlexible Focus Grants final report with encumbrances due to KDE, Division of Budgets and Financial Management. Followed by final report with encumbrances zeroed out as soon as invoices are paid.Nicole Crosthwaite – 502/564-1979, ext. 432830thObligate at least 85% of the total allocated Title I, Part A funds with a maximum of 15% carry over limitation into the next fiscal year.Brenda Considine – 502/564-3791, ext. 4045Thelma Hawkins – 502/564-1979, ext. 436130thPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS Support30thTechnology Activity Report (MUNIS) due to KDEKDE MUNIS Support & Guides30thWorking Budget Report due to KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435TABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGEOCTOBERDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*Initiate Annual Needs Assessment for Next School Year *KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*Local district tax levies as available (July – Oct)Krystal Smith – 502-564-3846, ext. 4425*Local tax reports as requiredKrystal Smith – 502-564-3846, ext. 4425*Make offers of coverage for health insurance according to ACA guidelines. (Using Period Records)Division of District SupportKDE Munis Support & Guides *Open Enrollment for Health InsurancePersonnel Cabinet, Kentucky Employees Health Plan*Prove encumbrances for quarterKDE MUNIS Support & Guides*Receive Certified Property Assessment and Tax Rate (Aug.-Dec.)Krystal Smith – 502-564-3846, ext. 4425*Reconcile fixed asset module to G/L moduleKDE MUNIS Support & Guides*Review AccumulatorsTyler Technology’s MUNIS Support*Schedule Tax Rate Hearing If Required (Aug.-Dec.)Krystal Smith – 502-564-3846, ext. 4425*State tax mailed*Submit Levied Tax Rates to KDE, Division of District Support (Aug.-Dec.)Krystal Smith – 502-564-3846, ext. 4425*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides1stDetermine DropoutsDavid Curd – 502/564-9853, ext. 47441stNotification on Motor Vehicle Rate due to Revenue CabinetGlyndon Woosley – 502-782-96671stPSD’s and CSD’s due to KDE, Division of District Support (MUNIS Guides for PSD and CSD)Carol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435OCTOBER (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS1stRequest for Financial Audit Report Extension due to KDE, Division of District SupportKim Carter – 502/564-3846, ext. 4440Becky Walsh – 502/564-3846, ext. 44104thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 442510thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides25thCDIP Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementShelby Power – 502/564-1979, ext. 433225thMath Achievement Fund Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementShelby Power – 502/564-1979, ext. 433225thRead to Achieve Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementLeesa Unger – 502/564-1979, ext. 434030thBus Inventories due from Local Districts to KDE, Division of District SupportCarl Meehan – 502/564-5279, ext. 444230thMath Achievement Fund Beginning of the Year Data collection into IC due to KDE, Division of Program StandardsErin Chavez – 502/564-2106, ext. 414530thRead to Achieve Beginning of the Year Data due to KDE, Division of Program StandardsWhitney Hamilton 502/564-2106 ext. 413531st941 Report to IRS due quarterlyTyler Technology’s MUNIS Support31stGenerate the quarterly Consolidated Expenditure Report and submit by the 25th of the month following the end of each quarterKDE MUNIS Support & Guides31stPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS Support31stUnemployment Report to KY Unemployment Insurance (PR-STW-8) due quarterlyKDE MUNIS Support & GuidesTABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGENOVEMBERDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Begin Preliminary Budget Development for Next School Year KDE MUNIS Support & Guides*Continue Annual Needs Assessment for Next School Year*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*Post auditor adjustments & send new AFR to KDE, Division of District Support, District Financial Management BranchDMFB – 502-564-3846Kim Carter, ext. 4440,Jackie Chism, ext. 4445,Gail Cox, ext. 4462,Becky Walsh, ext. 4410*Receive Certified Property Assessment and Tax Rate (Aug.-Dec.)Krystal Smith – 502-564-3846, ext. 4425*Schedule Tax Rate Hearing If Required (Aug.-Dec.)Krystal Smith – 502-564-3846, ext. 4425*State tax mailed*Submit Levied Tax Rates to KDE, Division of District Support (Aug.-Dec.)Krystal Smith – 502-564-3846, ext. 4425*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides1stGrowth Factor Report due to KDE, Division of District SupportBrad Kennedy – 502/564-5279, ext. 44171stAll nonresident students not under a Non-Resident Contract should be filed with the local board. 702 KAR 7:125 (8)Ronda Devine – 502/564-5279, ext. 44441stDropout Report due to KDE, Division of Accountability Data and AnalysisDavid Curd – 502/564-9853, ext. 47441stKISTA Bond Sale for new buses paperwork due to KDE, Division of District SupportCarl Meehan – 502/564-5279, ext. 44421stRetention Report dueWindy Newton – 502/564-5130, ext. 4063NOVEMBER (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS1stSubmit Title I Comparability Report to GMAP.Brenda Considine – 502/564-3791, ext. 40451stTransportation Growth Factor Adjustment Form due to KDE, Division of District SupportKaren Conway – 502/564-3846, ext. 44354thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 442510thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides15thAudited Annual Financial Report (AFR) & Balance Sheet (under General Ledger YE) Report due to KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 443515thDistrict Financial Audit Report due to KDE, Division of District SupportKim Carter – 502/564-3846, ext. 4440Becky Walsh – 502/564-3846, ext. 441015thSchool Bus Purchase Authorization Form due to KDE, Division of District SupportCarl Meehan – 502/564-5279, ext. 444230thPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS SupportTABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGEDECEMBERDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Begin Working on Salary ScheduleTyler Technology’s MUNIS Support*Complete Annual Needs Assessment for Next School Year*Confirm/Adjust KDE Estimates of District Data for Next Year’s Forecast SEEK Calculation Chay Ritter – 502/564-3846, ext. 4453*Continue Budget Development for Next School Year Draft BudgetKDE MUNIS Support & Guides*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*Prepare for ACA ReportingKDE MUNIS Support & Guides*Prepare for W-2 ProcessingTyler Technology’s MUNIS Support*Process Insurance Open Enrollment file in time for first January payroll.KDE MUNIS Support & Guides*Receive Certified Property Assessment and Tax Rate (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425*Schedule Tax Rate Hearing If Required (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425*State tax mailed*Submit Levied Tax Rates to KDE, Division of District Support (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides1stState Preschool Enrollment Count as of Dec 1st due to KDE, Division of IDEA Implementation and Preschool, School Readiness BranchAndrea Bartholomew – 502/564-4970, ext. 47224thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 4425DECEMBER (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS10thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides15thIDEA B Child Count as of Dec 1st due to KDE, Office of Special Education and Early Learning (OSEEL)Amy Patterson – 502/564-4970, ext. 451331stPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS SupportTABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGEJANUARYDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*Local tax reports as requiredKrystal Smith – 502-564-3846, ext. 4425*Process 1095’sKDE MUNIS Support & Guides*Process 1099’sTyler Technology’s MUNIS Support*Process W-2’sTyler Technology’s MUNIS Support*Prove encumbrances for quarterKDE MUNIS Support & Guides*Reconcile fixed asset module to G/L moduleKDE MUNIS Support & Guides*Review AccumulatorsTyler Technology’s MUNIS Support*State tax mailed*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides*Verify transportation codes at least once a semesterRonda Devine – 502/564-5279, ext. 44444thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 442510thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides15thKEES Report for Fall Graduates due to KHEAARoxanne Lewis – 502/696-739725thCDIP Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementShelby Power – 502/564-1979, ext. 433225thMath Achievement Fund Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementShelby Power – 502/564-1979, ext. 4332JANUARY (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS25thRead to Achieve Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementLeesa Unger – 502/564-1979, ext. 434030thMath Achievement Fund Mid-Year Data collection into IC due to KDE, Division of Program StandardsErin Chavez – 502/564-2106, ext. 4145 30thRead to Achieve Mid-Year Data due to KDE, Division of Program StandardsWhitney Hamilton 502/564-2106 ext. 413531st941 Report to IRS due quarterlyTyler Technology’s MUNIS Support31stFinalize Draft Budget and reviewed by Local Board KDE MUNIS Support & Guides31stGenerate the quarterly Consolidated Expenditure Report and submit by the 25th of the month following the end of each quarterKDE MUNIS Support & Guides31stPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS Support31stUnemployment Report to KY Unemployment Insurance (PR-STW-8) due quarterlyKDE MUNIS Support & GuidesTABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGEFEBRUARYDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Any Revisions of Staffing Policy or Guidelines Shall be Adopted by the Board and must be submitted to KDE, Division of Consolidated Plans and Audits, by May 1stAshlie Cox – 502/564-3791, ext. 4046*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*Forecast Ending Growth Factor Balance for Board*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*Prepare Staffing Allocations for School CouncilsAshlie Cox – 502/564-3791, ext. 4046*State tax mailed*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides1stNon-Resident contracts should be approved by the local board for the following school year. 702 KAR 7:125 (8)Ronda Devine – 502/564-5279, ext. 44441stTransition due in Infinite Campus on the Graduation TabScott U’Sellis – 502/564-4286, ext. 42254thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 442510thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides28thPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS SupportTABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGEMARCHDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*State tax mailed*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides1stState Preschool Enrollment Count as of March 1st due to KDE, Division of IDEA Implementation and Preschool, School Readiness BranchAndrea Bartholomew – 502/564-4970, ext. 47221stTentative Staffing Allocations due to School CouncilsAshlie Cox – 502/564-3791, ext. 40464thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 442510thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides31stPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS Support31stSchool Nutrition Programs Financial ReportingDSCN – 502/564-562531stSubmit state funded preschool application to GMAP.Andrea Bartholomew – 502/564-4970, ext. 4722TABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGEAPRILDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Begin preparing Tentative Budget (STW GL-6)KDE MUNIS Support & Guides*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*Finalize EOY Projection on GF*KISTA Bus Sale (Old buses) Resolution Adopted by Local BoardCarl Meehan – 502/564-5279, ext. 4442*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*LEA to Receive Notification of Final State SEEK from KDE, Division of District SupportChay Ritter – 502/564-3846, ext. 4453*Local tax reports as requiredKrystal Smith – 502-564-3846, ext. 4425*Prove encumbrances for quarterKDE MUNIS Support & Guides*Reconcile fixed asset module to G/L moduleKDE MUNIS Support & Guides*Review AccumulatorsTyler Technology’s MUNIS Support*School-Level Spending per Student calculations and data entry into School Report Card.Jessi Carlton – 502/564-3930, ext. 2468*State tax mailed*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides1stBegin Indirect Cost AdjustmentsKaren Conway – 502/564-3846, ext. 44534thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 442510thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides25thCDIP Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementShelby Power – 502/564-1979, ext. 4332APRIL (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS25thMath Achievement Fund Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementShelby Power – 502/564-1979, ext. 433225thRead to Achieve Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementLeesa Unger – 502/564-1979, ext. 434030th941 Report to IRS due quarterly by the end of the monthTyler Technology’s MUNIS Support30thGenerate the quarterly Consolidated Expenditure Report and submit by the 25th of the month following the end of each quarterKDE MUNIS Support & Guides30thKRS 161.011 - Notice of non-renewal for classified staff by May 15th Matt Ross – 502/564-1976, ext. 432130thKRS 161.750 (2) - Notice of non-renewal for certified staff by May 15th Matt Ross – 502/564-1976, ext. 432130thPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS Support30thUnemployment Report to KY Unemployment Insurance (PR-STW-8) due quarterlyKDE MUNIS Support & GuidesTABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGEMAYDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Approve Salary Schedule at Board Meeting*Audit Contract Approved by BoardKim Carter – 502/564-3846, ext. 4440 Becky Walsh – 502/564-3846, ext. 4410*Begin processing Next Year P.O.’s (Optional)KDE MUNIS Support & Guides*Clean-up Purchase Orders for Year EndKDE MUNIS Support & Guides*Complete Creation of Fund 2 Accounts for the Next YearKDE MUNIS Support & Guides*Continue Preparing and Finalizing Tentative Budget Carol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*State tax mailed*Technology Leases Over $100,000 due to KDE, Division of School Technology Planning and Project ManagementMelissa Moore – 502/564-2020, ext. 2438*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides1stIndirect Cost Adjustments due to KDE, Division of District SupportKaren Conway – 502/564-3846, ext. 44531stSafe Schools Data verification window opens.Windy Newton – 502/564-5130, ext. 40631stSalary Supplement Applications for National Board Certification Reimbursement due to KDE, Division of District SupportJana Cox – 502/564-3846, ext. 44091stStaffing Allocations Final Due to School CouncilsAshlie Cox – 502/564-3791, ext. 40464thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 4425MAY (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS10thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides15thKRS 161.760 (3) - Notification of Certified Staff Reduction of Duties 90 Days before School Starts for Students or by May 15th, whichever is earlierMatt Ross – 502/564-1976, ext. 432129thAudit Acceptance Statements electronic submission due to KDE, Division of District SupportGail Cox – 502/564-3846, ext. 4462Jackie Chism – 502/564-3846, ext. 444529thFinancial Audit Contracts due to KDE, Division of District SupportKim Carter – 502/564-3846, ext. 4440Becky Walsh – 502/564-3846, ext. 441030thFY Deadline Submission of Capital Funds Request to KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438 Krystal Smith – 502-564-3846, ext. 4425 Jana Cox – 502/564-3846, ext. 440930thMath Achievement Fund Year-End Data collection into IC due to KDE, Division of Program StandardsErin Chavez – 502/564-2106, ext. 414530thRead to Achieve End-of-Year Data due to KDE, Division of Program StandardsWhitney Hamilton 502/564-2106 ext. 413530thTentative Budget due to Local Board and KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 443531stCertification of transportation for daily trips for pupils attending KSD/KSB due to KDE, Division of District Support Carol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 443531stCertification of transportation for home trips for Resident pupils of KSD/KSB due to KDE, Division of District Support Carol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 443531stIDEA B Maintenance of Fiscal Effort (MoFE) Compliance due to KDE, Office of Special Education and Early LearningJonathan Compton – 502/564-4970, ext. 412631stPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS SupportTABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGEJUNEDATEMONTHLY REPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Continue Processing Next Year P.O.’s (optional)KDE MUNIS Support & Guides*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*LEA to Receive Forecast State SEEK for Next School YearChay Ritter – 502/564-3846, ext. 4453*Perform depreciation once a year, if done in JuneKDE MUNIS Support & Guides*Prepare for Fiscal Year End Close – (BGL-2)KDE MUNIS Support & Guides*State tax mailed*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides1st2020-2021 Consolidated Application due in GMAP; Title II, Part A - Supporting Effective InstructionTodd Davis 502/564-6592 ext. 45371st2020-2021 Consolidated Application due in GMAP; Title IV, Part A - Student Support and Academic EnrichmentLalah Brewer – 502/564-4772, ext. 40284thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 442510thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides15thKRS 161.760 (1) - Notification of Reemployment of Certified Staff with best estimate of salary no later than 45 days before School Starts for Students or by June 15th, whichever is earlierCassie Trueblood – 502/564-4606, ext. 215215thKRS 161.760 (1) - Requires Salary Notification to Certified Staff no later than 45 Days before School Starts for Students or by June 15th, whichever is earlierCassie Trueblood – 502/564-4606, ext. 2152JUNE (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS15thSEEK At Risk ADM data pulled by KDE, Division of District Support, from ICLaura Loman – 502/564-5279, ext. 448530th2020-2021 Consolidated Application due in GMAP; Title I, Part ABrenda Considine – 502/564-3791, ext. 404530th2020-2021 Consolidated Application due in GMAP; Title I, Part D Neglected and DelinquentWes Blake – 502/564-3791, ext. 4031Monica Shack – 502/564-3791, ext. 405230th2020-2021 Consolidated Application due in GMAP; Title III - English Language LearnersJessica Sanderson – 502/564-3791, ext. 4004Erin Sudduth – 502/564-3791, ext. 402130thAmended School Calendar (current year) due to KDE, Division of District SupportRonda Devine – 502/564-5279, ext. 444430thAmendments to the original Non-Resident Contracts is due to the local board. 702 KAR 7:125 (8)Ronda Devine – 502/564-5279, ext. 444430thKEES Report due to KHEAARoxanne Lewis – 502/696-739730thOriginal School Calendar for upcoming school year due to KDE, Division of District SupportRonda Devine – 502/564-5279, ext. 444430thPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS Support30thPreschool Performance Report due to KDE, Division of IDEA Implementation and Preschool, School Readiness BranchAndrea Bartholomew – 502/564-4970, ext. 472230thSafe Schools Data Report verification window closes; KDE will extract data July 1.Windy Newton – 502/564-5130, ext. 406330thSpecial Education Discipline Data due to KDE, Office of Special Education and Early Learning (OSEEL)Amy Patterson – 502/564-4970, ext. 451330thSpecial Education Exiting data verification due to KDE, Office of Special Education and Early Learning (OSEEL)Amy Patterson – 502/564-4970, ext. 451330thSpecial Education Indicator 11 and 13 Data Collection Form due to KDE, Office of Special Education and Early Learning (OSEEL)Amy Patterson – 502/564-4970, ext. 4513JUNE (continued)DATEMONTHLY REPORTS & PROCESSESCONTACTS30thSuperintendent’s Annual Attendance Report (SAAR) due to KDE, Division of District SupportBrad Kennedy – 502/564-5279, ext. 441730thTransportation Adjustment Form EOY Report due to KDE, Division of District SupportKaren Conway – 502/564-3846, ext. 443530thVocational Transportation – Reimbursement for transporting Vocational Students due to KDE, Division of District SupportKaren Conway – 502/564-3846, ext. 4435TABLE COLOR CODE:Annually - WHITEMonthly - YELLOWQuarterly - GREENMultiple Months - ORANGEMONTHLYDATEREPORTS & PROCESSESCONTACTS*Add new, remove retired and adjust assetsKDE MUNIS Support & Guides*Federal Cash Requests due to KDE, Division of Budgets and Financial ManagementKen Greene – 502/564-1979, ext. 4335*Federal Reimbursement of Health Benefits file and payment due to KDE, Division of District Support within 30 days after last payrollJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462*Federal tax call in?*KY New Hire Report (42 U.S.C. 653a & KRS 405.435) due 20 days after hire (PR-STW-7)KDE MUNIS Support & Guides*State tax mailed?*TRS Pathway file submission and remittance due 15 days after each payrollKDE MUNIS Support & Guides 4thSEEK EFT due by the 4th working day of each month to districtsKrystal Smith – 502-564-3846, ext. 442510thKRS START file submission and remittance due by 10th day of following monthKDE MUNIS Support & Guides 30th or 31stPerform Month-End Process for prior month including full tables validation.Tyler Technology’s MUNIS SupportQUARTERLY (JULY, OCTOBER, JANUARY & APRIL)DATEREPORTS & PROCESSESCONTACTS*Local tax reports as requiredKrystal Smith – 502-564-3846, ext. 4425*Prove encumbrancesKDE MUNIS Support & Guides*Reconcile fixed asset module to G/L moduleKDE MUNIS Support & Guides*Review AccumulatorsTyler Technology’s MUNIS Support25thCDIP Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementShelby Power – 502/564-1979, ext. 433225thMath Achievement Fund Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementShelby Power – 502/564-1979, ext. 433225thRead to Achieve Quarterly Expenditure Report due to KDE, Division of Budgets and Financial ManagementLeesa Unger – 502/564-1979, ext. 434030th or 31st941 Report due to IRS quarterlyTyler Technology’s MUNIS Support30th or 31stGenerate the quarterly Consolidated Expenditure Report and submit by the 25th of the month following the end of each quarterKDE MUNIS Support & Guides30th or 31stUnemployment Report (PR-STW-8) due to KY Unemployment Insurance quarterlyKDE MUNIS Support & GuidesMULTIPLE MONTHSMONTHSDATEREPORTS & PROCESSESCONTACTSJuly-Oct*Local district tax levies as available (July - Oct)Krystal Smith – 502-564-3846, ext. 4425July-Aug1st & 31stSuperintendent Contracts due to KDE, Division of District Support (July 1 - August 31)Carol Buell – 502/564-3846, ext. 4438Aug-Dec*Receive Certified Property Assessment and Tax Rate (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425Aug-Dec*Schedule Tax Rate Hearing If Required (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425Aug-Dec*Submit Levied Tax Rates to KDE, Division of District Support (Aug - Dec)Krystal Smith – 502-564-3846, ext. 4425Sept & Jan*Verify transportation codes at least once a semesterRonda Devine – 502/564-5279, ext. 4444ANNUALLYMONTHDATEREPORTS & PROCESSESCONTACTSJuly*Begin New Year Processing – Roll Accounting Period (BGL-2)KDE MUNIS Support & GuidesJuly*Begin processing New Year P.O.’sKDE MUNIS Support & GuidesJuly*Close Fiscal Year, which includes budget completions (BGL- 2)KDE MUNIS Support & GuidesJuly*Continue Preparing for Year End Close (BGL- 2)KDE MUNIS Support & GuidesJuly*Mass Post AccrualsTyler Technology’s MUNIS SupportJuly*Perform depreciation once a year, if done in JulyKDE MUNIS Support & GuidesJuly*Perform Step IncreaseTyler Technology’s MUNIS SupportJuly*Run the Annual Financial ReportKDE MUNIS Support & GuidesJuly*Update Job/Salary Records for New Year Grants & Extra Service?July1stBond of Depository due to KDE, Division of District SupportJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462July1stFidelity (Performance) Bond due to KDE, Division of District SupportJackie Chism – 502/564-3846, ext. 4445Gail Cox – 502/564-3846, ext. 4462July1stIDEA Special Education Personnel Data due to KDE, Office of Special Education and Early Learning (OSEEL)Chris Thacker – 502/564-4970, ext. 4132July1stSet Holding-year open flag on 1st working day (BGL-2) KDE MUNIS Support & GuidesJuly3rdSubmit tentative Title I, Part A report to GMAP.Brenda Considine – 502/564-3791, ext. 4045July8thCertification of Transportation Mileage – Bus Use Report due to KDE, Division of District SupportKaren Conway – 502/564-3846, ext. 4435Jana Cox – 502/564-3846, ext. 4409July20thCERS Annual Report due to CERSKDE MUNIS Support & GuidesJuly25thTax Collector’s Report and Reconciliation due to KDE, Division of District SupportJana Cox – 502/564-3846, ext. 4409July25thUnaudited Annual Financial Report (AFR) & Balance Sheet Report (under General Ledger YE) due to KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435August*Begin Preparing Working Budget (STW GL-4)KDE MUNIS Support & GuidesAugust*KRS 160.463 - publish a notice of the Annual Financial Statement (AFR) & the School Report Card in the Newspaper or on the WebsiteSteve Lyles – 502/564-3846, ext. 4416August1stAnnual Incident Report due to KDE, Division of District SupportMonica Napier – 502/564-5279, ext. 4436August15thBus Inventory request from the districts to update for depreciationCarl Meehan – 502/564-5279, ext. 4442August15thTRS Retiree Re-employment Report (Form 30) due to TRS through Pathway employer portalLucas Hosley – 502/848-8544August31stIDEA B Maintenance of Fiscal Effort (MoFE) Eligibility due to KDE, Office of Special Education and Early LearningJonathan Compton – 502/564-4970, ext. 4126August31stSuperintendent Compensation Survey due to KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438September*Continue Preparing and Finalizing Working Budget (STW-GL-4)KDE MUNIS Support & GuidesSeptember*LEA to receive Tentative State SEEK Projection for Current Year from KDE, Division of District SupportChay Ritter – 502/564-3846, ext. 4453September15thAdjustments to School Council Allocations for Changes in Salary and EnrollmentAshlie Cox – 502/564-3791, ext. 4046September15thPrepare PSD (PR-STW-4) and CSD (PR-STW-10) - Employees on staff as of September 15thKDE MUNIS Support & Guides September30thDigital Readiness Survey due to KDE, Office of Education Technology. 701 KAR 5:110Mike Leadingham – 502/564-2020, ext. 2202September30thDistrict Funding Assurances for Improvement Planning due in the GMAP (Grant Management Application and Planning System)Nicole Crosthwaite – 502/564-1979, ext. 4328September30thFederal Cash Request Statement of Assurance due in GMAP (Grant Management Application and Planning System)Ken Greene – 502/564-1979, ext. 4335September30thFlexible Focus Grants final report with encumbrances due to KDE, Division of Budgets and Financial Management. Followed by final report with encumbrances zeroed out as soon as invoices are paid.Nicole Crosthwaite – 502/564-1979, ext. 4328September30thTechnology Activity Report (MUNIS) due to KDEKDE MUNIS Support & GuidesSeptember30thThe district must obligate at least 85% of the total allocated Title I, Part A funds. A maximum of 15% carry over limitation into the next fiscal year.Brenda Considine – 502/564-3791, ext. 4045Thelma Hawkins – 502/564-1979, ext. 4361September30thWorking Budget Report due to KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435October*Initiate Annual Needs Assessment for Next School Year ?October*Make offers of coverage for health insurance according to ACA guidelines. (Using Period Records)Division of District SupportKDE Munis Support & GuidesOctober*Open Enrollment for Health InsurancePersonnel Cabinet, Kentucky Employees Health PlanOctober1stDetermine DropoutsDavid Curd – 502/564-9853, ext. 4744October1stNotification on Motor Vehicle Rate due to Revenue CabinetGlyndon Woosley – 502-782-9667October1stPSD’s and CSD’s due to KDE, Division of District Support (MUNIS Guides for PSD and CSD)Carol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435October1stRequest for Financial Audit Report Extension due to KDE, Division of District SupportKim Carter – 502/564-3846, ext. 4440Becky Walsh – 502/564-3846, ext. 4410October30thBus Inventories due from Local Districts to KDE, Division of District SupportCarl Meehan – 502/564-5279, ext. 4442October30thMath Achievement Fund Beginning of the Year Data collection into IC due to KDE, Division of Program StandardsErin Chavez – 502/564-2106, ext. 4145October30thRead to Achieve Beginning of the Year Data due to KDE, Division of Program StandardsWhitney Hamilton 502/564-2106 ext. 4135November*Begin Preliminary Budget Development for Next School Year KDE MUNIS Support & GuidesNovember*Continue Annual Needs Assessment for Next School Year?November*Post auditor adjustments & send new AFR to KDE, Division of District Support, District Financial Management BranchDMFB – 502-564-3846Jackie Chism, ext. 4445,Gail Cox, ext. 4462,Kim Carter, ext. 4440,Becky Walsh, ext. 4410November1stAll nonresident students not under a Non-Resident Contract should be filed with the local board. 702 KAR 7:125 (8)Ronda Devine – 502/564-5279, ext. 4444November1stDropout Report due to KDE, Division of Accountability Data and AnalysisDavid Curd – 502/564-9853, ext. 4744November1stGrowth Factor Report due to KDE, Division of District SupportBrad Kennedy – 502/564-5279, ext. 4417November1stKISTA Bond Sale for new buses paperwork due to KDE, Division of District SupportCarl Meehan – 502/564-5279, ext. 4442November1stTransportation Growth Factor Adjustment Form due to KDE, Division of District SupportKaren Conway – 502/564-3846, ext. 4435 November1stRetention Report dueWindy Newton – 502/564-5130, ext. 4063November1stSubmit Title I Comparability Report to GMAP.Brenda Considine – 502/564-3791, ext. 4045November15thAudited Annual Financial Report (AFR) & Balance Sheet (under General Ledger YE) Report due to KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435November15thDistrict Financial Audit Report due to KDE, Division of District SupportKim Carter – 502/564-3846, ext. 4440Becky Walsh – 502/564-3846, ext. 4410November15thSchool Bus Purchase Authorization Form due to KDE, Division of District SupportCarl Meehan – 502/564-5279, ext. 4442December*Begin Working on Salary ScheduleTyler Technology’s MUNIS SupportDecember*Complete Annual Needs Assessment for Next School Year?December*Confirm/Adjust KDE Estimates of District Data for Next Year’s Forecast SEEK Calculation Chay Ritter – 502/564-3846, ext. 4453December*Continue Budget Development for Next School Year Draft BudgetKDE MUNIS Support & GuidesDecember*Prepare for ACA ReportingKDE MUNIS Support & GuidesDecember*Prepare for W-2 ProcessingSubmit tentative Title I, Part A report to GMAP.December*Process Insurance Open Enrollment file in time for first January payroll.KDE MUNIS Support & GuidesDecember1stState Preschool Enrollment Count as of Dec 1st due to KDE, Division of IDEA Implementation and Preschool, School Readiness BranchAndrea Bartholomew – 502/564-4970, ext. 4722December15thIDEA B Child Count as of Dec 1st due to KDE, Office of Special Education and Early Learning (OSEEL)Amy Patterson – 502/564-4970, ext. 4513January*Process 1095’sKDE Munis Support & Guides January*Process 1099’sTyler Technology’s MUNIS SupportJanuary*Process W-2’sTyler Technology’s MUNIS SupportJanuary15thKEES Report for Fall Graduates due to KHEAARoxanne Lewis – 502/696-7397January30thMath Achievement Fund Mid-Year Data collection into IC due to KDE, Division of Program StandardsErin Chavez – 502/564-2106, ext. 4145 January30thRead to Achieve Mid-Year Data due to KDE, Division of Program StandardsWhitney Hamilton 502/564-2106 ext. 4135January31stFinalize Draft Budget and reviewed by Local BoardKDE MUNIS Support & GuidesFebruary*Any Revisions of Staffing Policy or Guidelines Shall be Adopted by the Board and must be submitted to KDE, Division of Consolidated Plans and Audits, by May 1stAshlie Cox – 502/564-3791, ext. 4046February*Forecast Ending GF Balance for Board?February*Prepare Staffing Allocations for School CouncilsAshlie Cox – 502/564-3791, ext. 4046February1stNon-Resident contracts should be approved by the local board for the following school year. 702 KAR 7:125 (8)Ronda Devine – 502/564-5279, ext. 4444February1stTransition due in Infinite Campus on the Graduation TabScott U’Sellis – 502/564-4286, ext. 4225March1stState Preschool Enrollment Count as of March 1st due to KDE, Division of IDEA Implementation and Preschool, School Readiness BranchAndrea Bartholomew – 502/564-4970, ext. 4722March1stTentative Staffing Allocations due to School CouncilsAshlie Cox – 502/564-3791, ext. 4046March31stSchool Nutrition Programs Financial Reporting DSCN – 502/564-5625March31stSubmit state funded preschool application to GMAPAndrea Bartholomew – 502/564-4970, ext. 4722April*Begin preparing Tentative Budget (STW GL-6)KDE MUNIS Support & GuidesApril*Finalize EOY Projection on GF?April*KISTA Bus Sale (Old buses) Resolution Adopted by Local BoardCarl Meehan – 502/564-5279, ext. 4442April*LEA to Receive Notification from KDE, Division of District Support of Final State SEEKChay Ritter – 502/564-3846, ext. 4453April*School-Level Spending per Student calculations and data entry into School Report Card.Jessi Carlton – 502/564-3930, ext. 2468April1stBegin Indirect Cost AdjustmentsKaren Conway – 502/564-3846, ext. 4453April30thKRS 161.011 - Notice of non-renewal for classified staff by May 15th Matt Ross – 502/564-1976, ext. 4321April30thKRS 161.750 (2) - Notice of non-renewal for certified staff by May 15th Matt Ross – 502/564-1976, ext. 4321May*Approve Salary Schedule at Board Meeting?May*Audit Contract Approved by BoardKim Carter – 502/564-3846, ext. 4440Becky Walsh – 502/564-3846, ext. 4410May*Begin processing Next Year P.O.’s (Optional)KDE MUNIS Support & GuidesMay*Clean-up Purchase Orders for Year EndKDE MUNIS Support & GuidesMay*Complete Creation of Fund 2 Accounts for the Next YearKDE MUNIS Support & GuidesMay*Continue Preparing and Finalizing Tentative Budget Carol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435May*Technology Leases Over $100,000 due to KDE, Division of School Technology Planning and Project ManagementMelissa Moore – 502/564-2020, ext. 2438May1stIndirect Cost Adjustments due to KDE, Division of District SupportKaren Conway – 502/564-3846, ext. 4453May1stSafe Schools Data verification window opens.Windy Newton – 502/564-5130, ext. 4063May1stSalary Supplement Applications for National Board Certification Reimbursement due to KDE, Division of District SupportJana Cox – 502/564-3846, ext. 4409May1stStaffing Allocations Final Due to School CouncilsAshlie Cox – 502/564-3791, ext. 4046May15thKRS 161.760 (3) - Notification of Certified Staff Reduction of Duties 90 Days before School Starts for Students or by May 15th, whichever is earlierMatt Ross – 502/564-1976, ext. 4321May29thAudit Acceptance Statements electronic submission due to KDE, Division of District SupportGail Cox – 502/564-3846, ext. 4462Jackie Chism – 502/564-3846, ext. 4445May29thFinancial Audit Contracts due to KDE, Division of District SupportKim Carter – 502/564-3846, ext. 4440Becky Walsh – 502/564-3846, ext. 4410May30thFY Deadline Submission of Capital Funds Request to KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438Krystal Smith – 502-564-3846, ext. 4425Jana Cox – 502/564-3846, ext. 4409May30thMath Achievement Fund Year-End Data collection into IC due to KDE, Division of Program StandardsErin Chavez – 502/564-2106, ext. 4145May30thRead to Achieve End-of-Year Data due to KDE, Division of Program StandardsWhitney Hamilton 502/564-2106 ext. 4135May30thTentative Budget due to Local Board and KDE, Division of District SupportCarol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435May31stCertification of transportation for daily trips for pupils attending KSD/KSB due to KDE, Division of District Support Carol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435May31stCertification of transportation for home trips for Resident pupils of KSD/KSB due to KDE, Division of District Support Carol Buell – 502/564-3846, ext. 4438Karen Conway – 502/564-3846, ext. 4435May31stIDEA B Maintenance of Fiscal Effort (MoFE) Compliance due to KDE, Office of Special Education and Early LearningJonathan Compton – 502/564-4970, ext. 4126June*Continue Processing Next Year P.O.’s (Optional)KDE MUNIS Support & GuidesJune*LEA to Receive Forecast State SEEK for Next School YearChay Ritter – 502/564-3846, ext. 4453June*Perform depreciation once a year, if done in JuneKDE MUNIS Support & GuidesJune*Prepare for Fiscal Year End Close – (BGL-2)KDE MUNIS Support & GuidesJune1st2020-2021 Consolidated Application due in GMAP; Title II, Part A - Supporting Effective InstructionTodd Davis 502/564-6592 ext. 4537June1st2020-2021 Consolidated Application due in GMAP; Title IV, Part A - Student Support and Academic EnrichmentLalah Brewer – 502/564-4772, ext. 4028June15thKRS 161.760 (1) - Notification of Reemployment of Certified Staff with best estimate of salary no later than 45 days before School Starts for Students or by June 15th, whichever is earlierCassie Trueblood – 502/564-4606, ext. 2152June15thKRS 161.760 (1) - Requires Salary Notification to Certified Staff no later than 45 Days before School Starts for Students or by June 15th, whichever is earlierCassie Trueblood – 502/564-4606, ext. 2152June15thSEEK At Risk ADM data pulled by KDE, Division of District Support, from ICLaura Loman – 502/564-5279, ext. 4485June30th2020-2021 Consolidated Application due in GMAP; Title I, Part ABrenda Considine – 502/564-3791, ext. 4045June30th2020-2021 Consolidated Application due in GMAP; Title I, Part D Neglected and DelinquentMonica Shack – 502/564-3791, ext. 4052Wes Blake – 502/564-3791, ext. 4031June30th2020-2021 Consolidated Application due in GMAP; Title III - English Language LearnersJessica Sanderson – 502/564-3791, ext. 4004Erin Sudduth – 502/564-3791, ext. 4021June30thAmended School Calendar (current year) due to KDE, Division of District SupportRonda Devine – 502/564-5279, ext. 4444June30thAmendments to the original Non-Resident Contracts is due to the local board. 702 KAR 7:125 (8)Ronda Devine – 502/564-5279, ext. 4444June30thKEES Report due to KHEAARoxanne Lewis – 502/696-7397June30thOriginal School Calendar for upcoming school year due to KDE, Division of District SupportRonda Devine – 502/564-5279, ext. 4444June30thPreschool Performance Report due to KDE, Division of IDEA Implementation and Preschool, School Readiness BranchAndrea Bartholomew – 502/564-4970, ext. 4722June30thSafe Schools Data Report verification window closes; KDE will extract data July 1. Windy Newton – 502/564-5130, ext. 4063June30thSpecial Education Discipline Data (IAES Report) due to KDE, Office of Special Education and Early Learning (OSEEL)Amy Patterson – 502/564-4970, ext. 4513June30thSpecial Education Exiting data verification due to KDE, Office of Special Education and Early Learning (OSEEL)Amy Patterson – 502/564-4970, ext. 4513June30thSpecial Education Indicator 11 and 13 Data Collection Form due to KDE, Office of Special Education and Early Learning (OSEEL)Amy Patterson – 502/564-4970, ext. 4513June30thSuperintendent’s Annual Attendance Report (SAAR) due to KDE, Division of District SupportBrad Kennedy – 502/564-5279, ext. 4417June30thTransportation Adjustment Form EOY Report due to KDE, Division of District SupportKaren Conway – 502/564-3846, ext. 4435June30thVocational Transportation – Reimbursement for transporting Vocational Students due to KDE, Division of District SupportKaren Conway – 502/564-3846, ext. 4435NOTE: NEW! KDE has created a shared calendar for the Financial Management Calendar with two different viewing options (see links below). Financial Management Calendar.ics (Outlook Desktop version)Financial Management Calendar.hmtl (Office 365 Online version)Financial Management (Google Calendar version)KDE updates only specific Kentucky MUNIS documents. General MUNIS documents are available at the MUNIS knowledge base on the Tyler Technologies website. Additional important deadlines are available at the following links: Pupil Transportation Year Round CalendarImportant Due Dates for Superintendents This document along with other information have been provided on the following website:Financial Management Calendar, Financial Management Manual, Insurance Guidelines and Finance NewslettersKentucky Department of EducationOffice of Finance and OperationsDivision of District SupportDistrict Financial Management BranchUpdated: 9/18/20 KDE USE: F:\audits_trans\audits\Financial Management Calendar\FY2021 FMC ................
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