DEPARTMENT OF THE AIR FORCE - DD214
DEPARTMENT OF THE AIR FORCE
HEADQUARTERS UNITED STATES AIR FORCE
WASHINGTON, DC
AFI36-3202_AFGM2016-02
14 JANUARY 2016
MEMORANDUM FOR DISTRIBUTION C
MAJCOMs/FOAs/DRUs
FROM: SAF/MR
SUBJECT: Air Force Guidance Memorandum (AFGM) to AFI 36-3202, Separation Documents
1. This Air Force Guidance Memorandum immediately implements changes to Air Force
Instruction 36-3202, Separation Documents. Compliance with this Memorandum is mandatory.
To the extent its directions are inconsistent with other Air Force publications, the information
herein prevails, in accordance with AFI 33-360, Publications and Forms Management.
2. The Department of Defense has approved DD Form 214 format changes for the Air Reserve
Component. The changed guidance is summarized in the attachment.
3. This memorandum becomes void after 1 year has elapsed from the date of this memorandum,
or upon publication of an Interim change or a rewrite of the affected publication, whichever is
earlier.
DANIEL R. SITTERLY
Principal Deputy Asst. Secretary of the Air Force
(Manpower and Reserve Affairs)
Attachment:
Guidance Changes
ATTACHMENT
Guidance Changes
(Add) Table 2, entitled ¡°Issuing a DD Form 214¡±, note 4. Multiple periods of active duty by Air
Force Reserve Component members ordered to active duty for a non-contingency/contingency
operation are authorized to be documented of on a single DD Form 214 (Cumulative DD 214),
with the following conditions:
1. The dates of all active duty periods being documented and the contingency operation
supported during each active duty period must be listed in the DD Form 214 Block 18, Remarks,
or on the DD Form 214C.
2. The type separation, character of service, separation authority, separation code, reentry code
and narrative reason for separation must be identical for all of the active duty periods being
documented on the single DD Form 214.
3. Issue a single cumulative DD Form 214 when a member is active duty in direct support of
contingency operations upon accumulation of 90 days or more, member¡¯s transfer to another
component, separation, retirement, or by member¡¯s request.
4. Issue a cumulative DD Form 214 when a member is active duty in support of non-contingency
operations upon accumulation of 90 days or more, member¡¯s transfer to another component,
separation, or retirement.
BY ORDER OF THE
SECRETARY OF THE AIR FORCE
AIR FORCE INSTRUCTION 36-3202
22 NOVEMBER 2005
Incorporating Change 1, 30 SEPTEMBER 2009
Personnel
SEPARATION DOCUMENTS
COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
ACCESSIBILITY: Publications and forms/IMTs are available for downloading or ordering on
the e-Publishing website at e-publishing.af.mil.
RELEASABILITY: There are no releasability restrictions on this publication.
OPR: HQ AFPC/DPPRS (Ms. Nancy
Baker)
Supersedes: AFI 36-3202, 20 May 1994
Certified by: HQ AFPC/DPP
(Col Steven F. Maurmann)
Pages: 59
This instruction explains how to control, prepare, and distribute separation documents and
control lists of Separation Program Designator (SPD) codes. Separation occurs when members
of the Air Force (AF) leave active duty, move from one active duty status to another, or are
discharged, retired, transferred, dismissed, or released.
This instruction implements Air Force Policy Directive (AFPD) 36-32, Military Retirements and
Separations, 14 July 1993, Department of Defense (DoD) Instruction (DODI) 1336.1, Certificate
of Release or Discharge from Active Duty (DD Form 214/5 Series), 6 January 1989; and portions
of DoD Directive (DoDD) 1332.14, Enlisted Administrative Separations, 21 Dec 93, DoD
Directive 1332.30, Separation of Regular Commissioned Officers, 21 Dec 93.
The Privacy Act of 1974 affects this instruction.
Title 10, United States Code (U.S.C.), Armed Forces, Sections 1168 and 1169, authorize the
maintenance of the System of Records FO36 AFPC P, Separation Case Files, (Officer and
Airman) prescribed by this instruction. A Privacy Act statement must be included on DD Form
214WS, Certificate of Release or Discharge From Active Duty.
This publication does apply to the Air Force Reserve Command (AFRC) and the Air National
Guard (ANG).
Any organization may supplement this volume. Air Force Instruction (AFI) 33-360, volume 1,
AF Content Management Program-Publications discusses how to process supplements to
publications.
2
AFI36-3202 22 NOVEMBER 2005
Any organization may supplement this publication which must be approved and reviewed by the
OPR. Major commands (MAJCOM), field operating agencies (FOA), and direct reporting units
(DRU) must send one copy of their published and or posted supplement to Headquarters AF
Personnel Center, Airman Separations Section (HQ AFPC/DPPRS), 550 C St West, Suite 3,
Randolph AFB TX 78150-4713 and a courtesy copy to HQ AFPC/DPDXI (Publishing Office),
550 C St West, Suite 48, Randolph AFB, TX 78150-4750. Other organizations send one copy of
each published and or posted supplement to the next higher headquarters. Attachment 1 is a
glossary.
The Paperwork Reduction Act of 1995 affects this instruction. Ensure that all records created by
this instruction are maintained in accordance with AFMAN 37-123, Management of Records,
and disposed of in accordance with AF Records Disposition Schedule
().
Refer recommended changes and conflicts between this and other publications to the OPR at HQ
AFPC/ DPPRS on Air Force (AF) Information Management Tool (IMT) 847, Recommendation
for Change of Publication. Send an information copy to HQ AFPC/DPDXI, 550 C Street West,
Suite 48, Randolph AFB TX 78150-4750.
The use of the name or mark of any specific manufacturer, commercial product, commodity, or
service in this publication does not imply endorsement by the Air Force.
SUMMARY OF CHANGES
This interim change implements new guidelines for the Separation Processing Base of Choice
(SPBC) program impacting members separating or retiring from overseas effective 1 January
2009 or later, restricts usage of SPB program to certain overseas members, identifies method for
requesting travel to SPB as an exception, and clarifies Military Personnel Flight/Section
(MPF/MPS) processing responsibilities and those now centralized at the Air Force Personnel
Center (AFPC). A margin bar indicates newly revised material.
Section A¡ªCiting Authority
1.
Authority for Separation. .......................................................................................
Section B¡ªPreparing the Documents
4
4
4
2.
What Are Separation Documents Used For? .........................................................
4
3.
Who Issues Separation Documents? ......................................................................
4
4.
When to Use DD Forms 214 and 256AF. ..............................................................
5
5.
Preparing DD Form 214. ........................................................................................
6
6.
Continuation Sheets. ..............................................................................................
6
7.
Incomplete DD Form 214. .....................................................................................
6
AFI36-3202 22 NOVEMBER 2005
3
Section C¡ªControlling Forms and Codes
7
8.
Controlling DD Forms 214 and 215. .....................................................................
7
9.
Controlling Separation Program Designator (SPD) Codes. ...................................
8
Section D¡ªDistributing Separation Documents
8
10.
Distributing DD Form 214. ....................................................................................
8
11.
Distributing Other Separation Documents. ............................................................
9
12.
Undeliverable Separation Documents. ...................................................................
9
13.
Replacing Separation Certificates. .........................................................................
9
Section E¡ªSeparation Procedures
10
14.
Effective Time. ......................................................................................................
10
15.
Where Members Are Separated. ............................................................................
10
16.
Requests for Separation in Overseas Areas. ..........................................................
11
17.
Departure Ceremony. .............................................................................................
12
Section F¡ªPost Separation Procedures
12
18.
Correcting DD Form 214. ......................................................................................
12
19.
Copies of the DD Form 214. ..................................................................................
13
Section G¡ªStatus of Discharge
14
20.
Requesting the Reason for Discharge. ...................................................................
14
21.
Reviewing a Discharge. .........................................................................................
14
Section H¡ªNaturalized Personnel and Aliens
15
22.
Naturalized Personnel Separated Under Other Than Honorable Conditions. ........
15
23.
Aliens Discharged for Alienage and Desertion. .....................................................
15
24.
Information Collections, Records, and Forms/IMTs. ............................................
16
...............................................................................................................................
17
Agencies Authorized to Reissue Copies of DD Form 214 or Issue the DD Form
215 (see note). .......................................................................................................
18
Table 2.
Issuing DD Form 214. ...........................................................................................
20
Table 3.
Authorized Entries on Discharge Certificates. .......................................................
22
Table 4.
How to Prepare DD Form 214. ..............................................................................
22
Table 5.
Distributing DD Form 214. ....................................................................................
40
Table 1.
Attachment 1¡ªGLOSSARY OF REFERENCES AND SUPPORTING INFORMATION
41
Attachment 2¡ªWAR AND MOBILIZATION PROCEDURES
47
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