USING ONE DRIVE



55505352318385User Guide00User Guide304809020810003562356552699Submitted by: Karen HornigAugust 22, 20160Submitted by: Karen HornigAugust 22, 2016-270513564255OneDriveUsing OneDrive00OneDriveUsing OneDrivecentertop003366135110045500Table of Contents TOC \o "1-3" \h \z \u Governance Recommendations PAGEREF _Toc522797202 \h 2What is OneDrive PAGEREF _Toc522797203 \h 3What Can I Store in OneDrive PAGEREF _Toc522797204 \h 3Accessing OneDrive on Your Computer- Windows PAGEREF _Toc522797205 \h 4Accessing OneDrive on Your Computer- MAC PAGEREF _Toc522797206 \h 5Mobile Access PAGEREF _Toc522797207 \h 6Invalid File Names & File Types PAGEREF _Toc522797208 \h 7Sync Files- Windows PAGEREF _Toc522797209 \h 8Sync Files- MAC PAGEREF _Toc522797210 \h 11Restore Deleted Files PAGEREF _Toc522797211 \h 15Governance RecommendationsAnswerWare recommends that the following are default policies for the configuration and use of OneDrive for all users at all client sites.Policy OneAll User Profile folders and documents are redirected to OneDrive.Policy TwoOnly PERSONAL data, fully owned by the user, should be stored in OneDrive. No organizational data at all. Some items related to the user and the organization, for example, a user copy of their performance review can be stored in a user’s OneDrive. All contents must conform to organization AUPPolicy ThreeExternal sharing of OneDrive data will be constrained to READ ONLY. Access to OneDrive stored data is controlled by and at the discretion of the user.Policy FourEstablish a retention policy (OneDrive Admin Center). There should be a procedure on how to handle data stored in OneDrive. Data stored in OneDrive grants permission for organizations to have full access and retention of data, subject to discovery, until mutual review of contents. Following the review of contents, the organization will control removal of OneDrive stored data. Archive OneDrive data upon user separation until joint review of data is completed. The organization will provide separated user access to, or copies of data on user provided storage media.?What is OneDriveWith Office 365’s OneDrive, you can store your files in one place. OneDrive is cloud-based and does not keep documents on your computer/ They are for your personal use and no one else can see them, unless you share a file or folder within OneDrive with them. You can get to your files on OneDrive from any device that connects to the internet. OneDrive is encrypted, and you will never have to worry about losing your files.What Can I Store in OneDriveTechnically, any type of file can be stored on OneDrive. However, it is just to keep personal files here, as only you can see your files on OneDrive. Files that are company related should be saved to where the appropriate people have access to files, places like SharePoint.Accessing OneDrive on Your Computer- WindowsYou can access OneDrive online via Office 365 or on your local pc. Login to Office 365 and OneDrive is there with the rest of your Office 365 apps. 381000165100033909007175500From an office program you can FILE, SAVE AS, and select OneDrive.88250270826002305685156210002754630508000Accessing OneDrive on Your Computer- MACJust like a Windows pc, you can access OneDrive online via Office 365 or on your local pc. Login to Office 365 and OneDrive is there with the rest of your Office 365 apps. 4476758064500220027517843500From an office programs you can FILE, SAVE AS, and select OneDrive.95258763000236220035496500Mobile AccessMicrosoft OneDrive can be put on your phone or tablet. You can visit this link here: 53131812750200It is also available in the APP Store and Google Play.14541518669000-3810013779500Invalid File Names & File TypesCertain characters have special meanings when used in file names in OneDrive, such as "*" for wildcards, and "\" in file name paths. If a file or folder you’re trying to upload to OneDrive contains any of the characters listed below, it may prevent files and folders from syncing. Rename the file or folder to remove these characters before you upload it. To rename a file or folder in Windows, select it and press F2. To rename a file or folder on a Mac, select it and press the 'return' key.?8077644942600Invalid File or Folder Names:These names aren't allowed for files or folders: AUX, PRN, NUL, CON, COM0, COM1, COM2, COM3, COM4, COM5, COM6, COM7, COM8, COM9, LPT0, LPT1, LPT2, LPT3, LPT4, LPT5, LPT6, LPT7, LPT8, LPT9.File Name Length: The entire path, including the file name, must contain fewer than 400 characters for OneDriveSync Files- WindowsWith OneDrive, you can sync files between your computer and the cloud, so you can get to your files from anywhere. You can work with your synced files directly in File Explorer and access your files even when you’re offline. Whenever you’re online, any changes that you or others make will sync automatically.Note:?If you’re on Windows 10, your computer already has the OneDrive desktop app on it. If you’re on a Mac or an earlier version of Windows, go to download and download the OneDrive desktop app.48768006096000To sync OneDrive to your computer: Select Start, type OneDrive487362513144500Select the OneDrive desktop appType in your email addressClick SIGN IN-571501454150078676510223500274066016065500The following screen will appear.Click NEXTArrow through all the screens438151701800040481258128000305689018161000Click NEXT219011512192000Click OPEN MY ONEDRIVE folder32385006858000Once you're synced, you’ll see your files in File Explorer. On a Mac, your files will appear under OneDrive in the Mac Finder. If you use more than one account, your personal files appear under OneDrive – Personal and your work or school files appear under OneDrive - CompanyName.You can copy or move files from your computer to OneDrive right from your file system. You can also click the OneDrive cloud icon in the Windows notification area to check status on your files. Click the Settings gear to add an account, or manage other sync settings.-38100120650002232843078805973455660400095255334000Sync Files- MACGo to the Launch Pad and Open OneDrive2569210153035003905258699500You will be prompted to login. Enter your Email address and click SIGNIN533400774700011131559906000Enter your password and click SIGNIN26670050800008959851143000297116518224500Your One Drive Folder has now been set up.209550133350003933825334327500Check the folders that you would like synced and click NEXT.21907513970003333756032500361950781050043053001174750021907527730600You’re OneDrive is now ready and syncing!!!You can see in Finder that your One Drive is now active here.11239503843655008572530924500Restore Deleted FilesIf you accidentally delete a file or folder in OneDrive, you may be able to recover it later from the OneDrive recycle bin.Go to the OneDrive website (Office 365, click on OneDrive). You might need to sign in with your Microsoft/Work account.In the navigation pane, select Recycle bin. 996953810003282954127500Select the files or folders you want to restore by pointing to each item and clicking the circle check box that appears, and then click Restore.Tip:?If you're using OneDrive with your personal account, you can select Restore all items to restore everything in your recycle bin. This option isn't available in your work or school OneDrive.Note:?If you're signed into?OneDrive?with a Microsoft account, items in the recycle bin are automatically deleted 30 days after they're?put there. If your recycle bin is full, the oldest items will be automatically deleted after three days. If you're signed in with a work or school account, items in the recycle bin are automatically deleted after 93 days, unless the administrator has changed the setting. ................
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