DEFENSE FINANCE AND ACCOUNTING SERVICE COLUMBUS CENTER

DFAS-CO 1404.1-PH

DEFENSE FINANCE AND ACCOUNTING SERVICE

COLUMBUS CENTER

(DFAS-JTA/CO)

HAND BOOK

FOR

CIVILIAN

PERMANENT DUTY TRAVEL (PDT)

JANUARY 2010

This supplement has been reviewed by the Per Diem, Travel and Transportation Allowance Committee in

accordance with DoDD 5154.29, dated 9 March 1993, as PDTATAC Case RR091230.

TABLE OF CONTENTS

POINTS OF CONTACT

2

MAILING ADDRESSES

3

ACRONYMS

4-5

GENERAL INFORMATION

6-7

ADVANCES

8-9

OCONUS ALLOWANCES

10

RENEWAL AGREEMENT TRAVEL

11

HOUSE HUNTING TRIP

12-13

EN ROUTE TRAVEL

14-15

MOVEMENT AND STORAGE OF HOUSEHOLD GOODS

16-17

TRANSPORTATION OF MOBILE HOMES

18-19

POV SHIPMENT WITHIN CONUS

20

POV PICK UP /DROP OFF EXPENSES

21

TEMPORARY QUARTERS SUBSISTENCE EXPENSES

22-25

MISCELLANEOUS EXPENSE ALLOWANCE

26-28

REAL ESTATE/UNEXPIRED LEASE ALLOWANCES

29-36

RELOCATION SERVICES

37-38

THE TAX IMPACT

39

WITHHOLDING TAX ALLOWANCE

40

RELOCATION INCOME TAX ALLOWANCE

41

FORMS:

DD 1351-2

SF 1199A

DD 2912

DD 1705

SF 1190

DFAS-CO FM 62 (WTA)

This pamphlet supersedes Pamphlet for Permanent Change of Station, dated August 2006, and is not intended to replace

guidance found in the Joint Travel Regulations, Volume 2 (JTR). Comments, recommendations or changes to better serve

our customers should be addressed to:

Defense Finance and Accounting Service Columbus Center

ATTN: DFAS-JTA/CO

PO Box 369015

Columbus, OH 43236-9015

1

POINTS OF CONTACT ¨C CIVILIAN PCS TRAVEL

DSN: (312) 869-XXXX

CUSTOMER SERVICE

TOLL FREE NUMBER

Commercial

Customer Service Supervisor,

PCS Supervisor

For Civilian PCS inquiries Only:

1-800-756-4571 Option 4

614-693-6331

614-693-0851

614-693-4317

col-travel-claims@dfas.mil

FAX NUMBERS (RIGHT FAX):

PCS Voucher submissions can be sent to:

(any one of the following)

216-367-3422 (DSN (312) 580-7833)

216-367-3423 (DSN (312) 580-7834)

216-367-3424 (DSN (312) 580-7835)

PCS Advance Requests Only:

216-367-3428 (DSN (312) 580-7839)

Electronic Funds Transfer (EFT):

Civilian Set-up or Change; Fax an SF 1199A to:

Disbursing EFT Payment Tracer

216-367-3430 (DSN (312) 580-7841)

1-800-756-4571 Option 3

HELPFUL WEB SITES

DFAS Secure Website:



DFAS Non-secure Website:



Per Diem, Travel and Transportation Allowance Committee:



2

MAILING ADDRESSES FOR COLUMBUS PAYMENTS ONLY

CIVILIAN PCS TRAVEL

Note: WHENEVER POSSIBLE PLEASE FAX CLAIMS to the numbers above. In the event

you do not have access to a fax machine the use of First Class and U.S. Priority mail is

recommended for the mailing of PCS travel claims. The following address should be used to mail

all PCS travel correspondence:

DFAS Travel Operations Columbus

PO Box 369015

Attn: DFAS-JT/CO

Columbus, OH 43236-9015

CIVILIAN PCS TRAVEL- RELATED INDEBTEDNESS

If a PCS is canceled, any advance must be returned. The employee may return the Treasury

Check or send a personal check or money order made payable and to the address contained in

the letter of indebtedness received. Please attach a copy of the PCS Travel Authorization,

(travel orders), related to the indebtedness.

Personal checks or money orders to make restitution for PCS travel-related indebtedness

should be made out to US TREASURY or Defense Finance & Accounting Service, for the

exact amount of the indebtedness, and mailed to the address provided in the letter of

indebtedness. Please attach a copy of the debt letter to the check or money order for proper

application of funds.

If you have questions related to non-receipt of a letter of indebtedness for Civilian PCS Travel

or if you have questions in general about Civilian PCS Travel related indebtedness please

contact our customer service. That contact information is contained on page two of this

document.

VERY IMPORTANT INFORMATION

Incomplete information stops your claim from being paid!

Here are 10 Common Errors That Can Stop Your Claim From Being Paid:

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

EFT / Direct Deposit Information is not included with claim

Personal information is not accurate or incomplete on DD Form 1351-2 (blocks 1-14).

Incomplete itinerary (block 15) on DD Form 1351-2.

Missing traveler?s official signatures/dates (blocks 20 a & b) on DD Form 1351-2.

Missing Reviewer/Approving Official signatures/dates (blocks 20 c & d) on DD Form 1351-2.

Missing orders (DD Form 1614) and / or any and all amendments.

Order, DD Form 1614, or amendments are incorrect or incomplete.

Missing supporting documentation such as receipts for lodging or any expense of $75.00 or more.

Missing or improperly completed DD Form 2912 for Temporary Quarters Subsistence Expenses

Missing or improperly completed certification statement with Miscellaneous Expense Allowance

3

ACRONYMS

AO

Authorizing / Order-Issuing Official

ATM

Automated Teller Machine

CBL

Commercial Bill of Lading

CONUS

Continental United States ¨C the 48 contiguous States and the

District of Columbia

CRS

Commuted Rate Schedule

CSRS

Civil Service Retirement System

DFAS-CO

Defense Finance and Accounting Service - Columbus Center

DSSR

Department of State Standardized Regulations

DTOD

Defense Table of Official Distances

EFT

Electronic Funds Transfer

FERS

Federal Employees Retirement System

FICA

Federal Insurance Contributions Act

FSN

Fiscal Station Number

FTR

Federal Travel Regulation

FWT

Federal Withholding Tax

GBL

Government Bill of Lading

GSA

General Services Administration

HHG

Household Goods

HHT

House Hunting Trip

(AE) Actual Expense* reimbursement or

(F) Fixed amount payment

*Note: (AE) Actual Expense reimbursement is referred to as ?Lodgings-Plus

computation method (not AE) in the JTR, par. C5624-B

HMIP

Home Marketing Incentive Payment

IRS

Internal Revenue Service

JTR

Joint Travel Regulations, Volume 2

MALT

Monetary Allowance in Lieu of Transportation

MEA

Miscellaneous Expense Allowance

OCONUS

Outside the Continental United States (See CONUS)

PCS

Permanent Change of Station

PDS

Permanent Duty Station

PDT

Permanent Duty Travel

4

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