DEFENSE LOGISTICS MANAGEMENT SYSTEM VOLUME 2 SUPPLY ...
DLM 4000.25, Volume 2
DEFENSE LOGISTICS MANAGEMENT STANDARDS
VOLUME 2
SUPPLY STANDARDS
AND PROCEDURES
June 13, 2012
DEPUTY ASSISTANT SECRETARY OF DEFENSE
(SUPPLY CHAIN INTEGRATION)
DLM 4000.25, Volume 2, September 15, 2024
Change 18
TABLE OF CONTENTS
VOLUME 2: SUPPLY STANDARDS AND PROCEDURES
PAGE
FOREWORD ................................................................................................................ F-1
TABLE OF CONTENTS¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡..TOC-1
CHAPTER 1
INTRODUCTION
C1.1
GENERAL ............................................................................................ C1-1
C1.2
POLICY ................................................................................................ C1-1
C1.3
APPLICABILITY ................................................................................... C1-1
C1.4
SUPPLY PROCESS REVIEW COMMITTEE ....................................... C1-1
C1.5
SUPPLY DISCREPANCY REPORTING PRC ..................................... C1-2
C1.6
JOINT PHYSICAL INVENTORY WORKING GROUP .......................... C1-2
C1.7
NONCOMPLIANCE.............................................................................. C1-2
C1.8
TRANSACTION REVERSAL ............................................................... C1-2
C1.9
TRANSACTION REJECTION .............................................................. C1-3
C1.10
MILITARY STANDARD REQUISITIONING AND ISSUE
PROCEDURES .................................................................................... C1-3
C1.11
MILITARY STANDARD TRANSACTION REPORTING AND
ACCOUNTABILITY PROCEDURES .................................................... C1-4
CHAPTER 2
SPECIAL PROGRAM REQUIREMENTS AND DEMAND DATA
EXCHANGE PROJECTED SUPPLY PLAN
C2.1
GENERAL ............................................................................................ C2-1
C2.2
SPECIAL PROGRAM REQUIREMENTS ............................................. C2-2
C2.3
DEMAND DATA EXCHANGE PROJECTED SUPPLY PLAN .............. C2-7
CHAPTER 3
WAR MATERIEL REQUIREMENTS AND SIMULATED
MOBILIZATION EXERCISES
C3.1
GENERAL ............................................................................................ C3-1
C3.2
WAR MATERIEL REQUIREMENTS .................................................... C3-2
C3.3
SIMULATED MOBILIZATION EXERCISES ......................................... C3-2
TOC-1
TABLE OF CONTENTS
DLM 4000.25, Volume 2, September 15, 2024
Change 18
CHAPTER 4
REQUISITIONING
C4.1
GENERAL ............................................................................................ C4-1
C4.2
PREPARATION OF REQUISITIONS ................................................... C4-2
C4.3
RETRANSMITTED REQUISITIONS .................................................. C4-22
C4.4
REQUISITION CANCELLATIONS ..................................................... C4-22
C4.5
REQUISITION MODIFICATIONS....................................................... C4-23
C4.6
REQUISITION INQUIRIES/REQUESTS FOR SUPPLY
ASSISTANCE .................................................................................... C4-24
C4.7
REQUISITION PROCESSING AND RELATED ACTIONS ................ C4-26
C4.8
ARMY EXCHANGE REPARABLE PRICING PROCESS ................... C4-58
C4.9
NAVY EXCHANGE REPARABLE PRICING PROCESS.................... C4-58
C4.10
DEFENSE AUTOMATIC ADDRESSING SYSTEM EDIT OF
INCOMING REQUISITIONS .............................................................. C4-59
CHAPTER 5
C5.1
CHAPTER 6
STATUS REPORTING
SUPPLY AND SHIPMENT STATUS ¨C GENERAL ............................... C5-1
PHYSICAL INVENTORY CONTROL
C6.1
GENERAL ............................................................................................ C6-1
C6.2
POLICY ................................................................................................ C6-4
C6.3
PHYSICAL INVENTORY PROCEDURES ......................................... C6-17
C6.4
RESEARCH OF POTENTIAL OR ACTUAL INVENTORY
ADJUSTMENTS (PHYSICAL INVENTORY) ¨C DOCUMENT
IDENTIFIER CODE D8A/D9A ............................................................ C6-22
C6.5
REVERSAL OF INVENTORY ADJUSTMENTS (PHYSICAL
INVENTORY) ¨C DOCUMENT IDENTIFIERCODE D8A/D9A ............. C6-25
C6.6
RESEARCH OF POTENTIAL OR ACTUAL INVENTORY
ADJUSTMENTS (ACCOUNTING ERRORS) ¨C DOCUMENT
IDENTIFIER CODE D8B/D9B ............................................................ C6-26
C6.7
REVERSAL OF INVENTORY ADJUSTMENT
(ACCOUNTING ERRORS) TRANSACTIONS ................................... C6-28
C6.8
RECORD RECONCILIATION PROGRAM ......................................... C6-29
C6.9
RETENTION OF ACCOUNTABLE DOCUMENTATION .................... C6-35
C6.10
QUALITY CONTROL ......................................................................... C6-35
C6.11
PHYSICAL INVENTORY CONTROL PROGRAM PERFORMANCE
ASSESSMENT ................................................................................... C6-37
C6.12
STORAGE ITEM DATA CORRECTION/CHANGENOTIFICATION ... C6-47
TOC-2
TABLE OF CONTENTS
DLM 4000.25, Volume 2, September 15, 2024
Change 18
C6.13
CHAPTER 7
CAPITAL EQUIPMENT ...................................................................... C6-47
INVENTORY ADJUSTMENTS
C7.1
GENERAL ............................................................................................ C7-1
C7.2
CHANGES IN SUPPLY CONDITION OF MATERIEL .......................... C7-6
C7.3
OWNERSHIP GAINS AND LOSSES ................................................. C7-12
C7.4
PURPOSE TRANSFERS ................................................................... C7-14
C7.5
PHYSICAL INVENTORY GAINS AND LOSSES ................................ C7-14
C7.6
REIDENTIFICATION OF STOCK, STOCK NUMBER CHANGES
AND UNIT OF ISSUES CHANGES.................................................... C7-14
C7.7
CONDITION CHANGES FOR ITEMS BEING REPORTED/
TURNED IN TO DLA DISPOSITION SERVICES ............................... C7-14
CHAPTER 8
MATERIEL OBLIGATION VALIDATION
C8.1
SUPPORT OF UNITED STATES FORCES ......................................... C8-1
C8.2
GRANT AID .......................................................................................... C8-8
CHAPTER 9
LOGISTICS REASSIGNMENT
C9.1
GENERAL ............................................................................................ C9-1
C9.2
POLICY ................................................................................................ C9-2
C9.3
REQUIREMENTS ................................................................................ C9-2
C9.4
PRE-EFFECTIVE TRANSFER DATE ACTIONS ................................. C9-3
C9.5
EFFECTIVE TRANSFER DATE PERIOD ACTIONS ........................... C9-5
C9.6
POST-EFFECTIVE TRANSFER DATE ACTIONS ............................... C9-6
C9.7
RECEIPT PROCESSING AFTER EFFECTIVE TRANSFER DATE ..... C9-8
C9.8
INQUIRY FOR LOGISTICS REASSIGNMENT ASSET DATA
AND RESPONSE ............................................................................... C9-10
C9.9
LOGISTICS REASSIGNMENT DUE-IN VALIDATION ....................... C9-10
CHAPTER 10 MATERIEL RECEIPT ACKNOWLEDGMENT
C10.1
PURPOSE .......................................................................................... C10-1
C10.2
APPLICABILITY ................................................................................. C10-2
C10.3
EXCLUSIONS .................................................................................... C10-2
C10.4
COMMUNICATIONS .......................................................................... C10-4
C10.5
RESPONSIBILITIES .......................................................................... C10-4
TOC-3
TABLE OF CONTENTS
DLM 4000.25, Volume 2, September 15, 2024
Change 18
C10.6
PREPARING AND SENDING MATERIEL RECEIPT
ACKNOWLEDGEMENT ..................................................................... C10-6
C10.7
FOLLOWUP FOR DELINQUENT MATERIEL RECEIPT
ACKNOWLEDGMENT ..................................................................... C10-10
C10.8
CORRECTING OR CANCELING MATERIEL RECEIPT
ACKNOWLEDGEMENT ................................................................... C10-13
C10.9
QUALITY CONTROL ....................................................................... C10-14
C10.10 MANAGEMENT EVALUATION ........................................................ C10-14
CHAPTER 11 MATERIEL RETURNS, REDISTRIBUTION OF ASSETS,
DIRECTED DISCREPANT/DEFICIENT MATERIEL RETURNS
AND RETROGRADE RETURNS
C11.1
GENERAL .......................................................................................... C11-1
C11.2
APPLICABILITY AND SCOPE ........................................................... C11-6
C11.3
EXCLUSIONS .................................................................................... C11-7
C11.4
REPORTING CRITERIA FOR CUSTOMER ASSET REPORTS ....... C11-8
C11.5
PREPARATION OF CUSTOMER ASSET REPORTS ....................... C11-8
C11.6
CANCELLATION OF CUSTOMER ASSET REPORTS ..................... C11-9
C11.7
PROCESSING REPLIES TO CUSTOMER ASSET REPORTS ....... C11-10
C11.8
FOLLOW-UPS ON REPORTED ASSETS ....................................... C11-11
C11.9
AUTOMATIC RETURNS .................................................................. C11-12
C11.10 DEFENSE AUTOMATIC ADDRESSING SYSTEM .......................... C11-15
C11.11 INVENTORY CONTROL POINT/INTEGRATED MATERIEL
MANAGER PROCESSING OF CUSTOMER ASSET REPORTS .... C11-17
C11.12 INVENTORY CONTROL POINT/INTEGRATED MATERIEL
MANAGER MATERIEL RECEIPT STATUS ..................................... C11-19
C11.13 PREPARATION AND PROCESSING OF SHIPMENT STATUS ...... C11-20
C11.14 PROCESSING FOLLOW-UPS FROM REPORTING ACTIVITIES... C11-21
C11.15 CANCELLATION OF CUSTOMER ASSET REPORTS ................... C11-22
C11.16 INVENTORY CONTROL POINT/INTEGRATED MATERIEL
MANAGER PROCESSING OF DLMS 180M CUSTOMER ASSET
REPORTS, CANCELLATIONS, AND FOLLOW-UPS WHEN THE
SUPPLY SOURCE HAS CHANGED................................................ C11-23
C11.17 INVENTORY CONTROL POINT/INTEGRATED MATERIEL
MANAGER LATERAL REDISTRIBUTION OF RETAIL ASSETS..... C11-23
TOC-4
TABLE OF CONTENTS
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