ADMISSION



99060034290000OPERATIONAL AUDITDistrict: FORMTEXT ?????Auditor: FORMTEXT ?????JPM/DD: FORMTEXT ?????Office / Unit: FORMTEXT ?????Audit Date: FORMTEXT ?????POLICYYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX Documented staff training on policy and local operating procedures within 30 days of effective date FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX Current DJJ local operating procedures manual FORMTEXT ?????JUVENILE COURT OPERATING PROCEDURESYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX Up-to-date and on file FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX Documented staff training on procedures FORMTEXT ?????TRAININGYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX All staff trained within first 6 months of employment (HIPAA, OJT, Pre-Service, BJPOT) FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX New managers attend Management Development Program Level I within 90 days FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX All original training requests and certificates of completion in each employee's file and/or in TRIS. FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Trainings are entered in TRIS by District Training Coordinator. FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Quarterly audit of training records by JPM FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Quarterly training records to District Training Coordinator FORMTEXT ?????EMPLOYEE CARDS / CERTIFICATIONS YESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Driver's License copy on file (6 mo) FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Auto Insurance cards on file (6 mo) FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX DJJ Photo ID and Locator cards (each staff member) FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX CPR/First Aid completion verified ()(yearly) FORMTEXT ?????SIGN IN/OUT REGISTERSYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Visitors/clients sign in/out register in place FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Lobby/Waiting Area Search Logs in place FORMTEXT ?????TECHNOLOGYYESNON/AStandardCommentsSecurity Awareness Training (2 years)TIME SHEETS / LEAVEYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Employees entered into Kronos Time Keeping System FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Employee's work week on file FORMTEXT ?????FLSAYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Monthly monitoring of accumulated FLSA hours FORMTEXT ?????LABOR POOL EMPLOYEESYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Time Sheets reconciled in Kronos by the end of pay periods FORMTEXT ?????QUARTERLY CASE RECORD AUDITS BY JPMYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX 10% random audit by category of all records quarterly FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Audit of Designated Felon cases being supervised in the community every 6 months FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Errors, corrective action documented in office's Quality Assurance administrative file FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Documented follow-up of corrective action in office's Quality Assurance administrative file FORMTEXT ?????DRUG SCREENINGYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Local procedures on file FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Drug Testing Control Log FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Proper storage of drug testing kits FORMTEXT ?????PERFORMANCE APPRAISAL FORMYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Performance Plan current / on file FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Mid-point / interim reviews current / on file FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Performance Appraisal on file FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Productivity file kept on all staff members FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Juvenile Sex Offender Counselors meeting policy requirements necessary for supplemental payUNIT STAFF MEETINGSYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Staff meetings held monthly FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Cadence meetings held weekly FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Monthly staff meeting minutes on file (copy to DD) FORMTEXT ?????CASE RECORDS (ACTIVE & CLOSED)YESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Case & health record stored in locked filing cabinet in designated secure area FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Closed records maintained according to policy FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Closed records stored in locked filing cabinets in designated secure area FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Destruction procedures documented FORMTEXT ?????NOTIFICATION / INFORMATION POSTINGYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Proper signage on outside of building FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Framed mission statement posted in English and Spanish FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Current framed pictures of Governor, Commissioner, Chairman of DJJ Board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Customer service brochures readily available FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Official and Unofficial bulletin boards up-to-date, neat and orderly FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Equal Employment Opportunity Notice on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Notice of Family Leave Act on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Notice of Privacy Practices posted on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FLSA Minimum Wage Poster posted on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX USERRA Rights on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Workers’ Comp Bill of Rights on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Workers’ Comp Fraud Notice on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Equal Pay for Equal Work Notice on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Unemployment Insurance Notice on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Vacation Unemployment Insurance Notice on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Hazardous Chemical Notice on official bulletin board FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Notice of Right to Bail posted in a prominent location easily accessible to youth and parents/guardians. FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX "No Smoking" signs posted in visible areas FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Designated smoking area posted FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX MSDS forms on file FORMTEXT ?????Employee Assistance Program posted on official bulletin boardOrganizational Chart Posted in officeEMERGENCY PLANSYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Fire Marshall annual inspection FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Accurate fire/evacuation plan, posted in red frames FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Annual Emergency Plans on file as required, accessible to staff for use and review FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Monthly Emergency Drills on file FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Documented new employee training on Emergency Plans within 30 days of hire date FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Documented annual staff training on Emergency Plans FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Emergency exits posted FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Fire Extinguishers properly charged and tagged FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Fire Extinguishers properly mounted on wall FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX First Aid Kits stocked, accessible to staff, stored in secure area FORMTEXT ?????OFFICE INVENTORYYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Office inventory up-to-date (including vests, cameras, leg irons and handcuffs)**see safety & security inventory FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Office inventory on file in separate location FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Applicable decals on equipment FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Key control audits currentSAFETY & SECURITYYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Security inventory up-to-date *see office inventory to include safety & security items FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Security inventory on file in separate location FORMTEXT ?????OC spray that is unassigned should be stored in a secure areaSTATE VEHICLE YESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Vehicle log: mileage, destination FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Monthly inspection of vehicles (policy 2.11 A) FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX ID#, state logo, fire extinguisher, first aid kit in place FORMTEXT ?????CLEANLINESS & SANITATIONYESNON/AStandardComments FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Lobby/Reception area(s) FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Individual offices FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Conference room FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Restroom(s) FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Hallways FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Break / kitchen / dining area FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Drug Testing Area FORMTEXT ????? FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Building exterior FORMTEXT ?????OVERALL COMMMENTS_____________________________________________________________________________Auditor’s SignatureDate ................
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