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Retention Work Plan – Academic Affairs 2015-2016Admissions PlusThe program was started in 2014 – 2015 as a conditional admit program. Students who are borderline for admission to the University have their application reviewed by a committee of staff members from Retention, Student Academic Advising Center, and Diversity and College Access. In its first year 56% of the students were retained and allowed to permanently enroll at the University. Students enter with an agreement to complete specific academic milestones within their first year at the University. If these milestones are reached the student may re-enroll for the following year. Students meet with the Retention Coordinator and other support staff regularly. These students are often required to enroll in Tutoring and Learning Center activities to provide them appropriate academic support. To improve retention in the program to 65% for 2015-2016 a new application review process was developed to provide more data on “grit” and academic fit. This data will give the Admissions Plus review committee more information to determine if the student is a good match for the program.Murky Middle Project – “A Point Ahead Program”The “Murky Middle” Retention Project is based on recent research from the Education Advisory Board on what they defined as the “Murky Middle.” Non-returning student data from Fall 2015 indicated that retention for this student group was an area of concern to warrant increased retention focus..The Institutional Research office will analyze academic performance data to select students between a 2.0-3.0 GPA that possesses two semesters of declining term GPA and two or more W grades. Student transcripts will be reviewed to determine if the student is receiving consistent B grades or a mix of A’s and F’s.Students will be contacted by the Retention Coordinator through an outreach effort. Students will be interviewed by the Retention Coordinator who will make recommendations for:Tutoring and Learning Center will provide workshops on note taking, time management and other related academic success strategies.The Retention Coordinator will also direct students to workshops and other campus support services as needed.Desired outcome: Reduce non-retained students by 25%.Great Lakes Career Internship Grant Three year? $381,225 grant By the completion of this grant 250 junior/senior student internships will be created Targets upper class students with financial needUtilizes approximately 80 employersAdvisory team created to develop procedures and policies for grant implementationSearch underway for part-time staff supportProgram will be implemented in JanuaryProgram manager: Sam Dinga ; Grant Administrator: ?Kathy Davis Free One-on-One Tutoring in Math and ScienceFree one-on-one tutoring in Math and Science for all students sponsored by the Title III grant.Based on spring 2015 pilot program for probation students. Students 0-1.99 grade point average, ?including freshmen and transfers, are required to attend 3 study skills ?sessions(i.e. test prep, time management, note taking, etc.) to qualify for free one-on-one tutoring. Students 2.0-2.99 grade point average are required to attend 1 study skill session to qualify for free one-on-one tutoring.Students 3.0 ?grade point average and above receive free one-on-one tutoring ?and do not have to attend study skill sessions.? Each student signs an agreement form stating that they are aware of the stipulations for free one-on-one tutoring.The students may receive free one-on-one tutoring immediately.? They simply need to complete their study skills session(s) prior to the end of the semesterAstronomy Group TutoringThis class was proving difficult for students?and? the Tutoring and Learning Center was able to work with the Astronomy professors to hire and train peer tutors to hold 6? weekly group sessions as well as on-on-one tutoring.? College Goal Stevens PointThis event is designed for UW- Stevens Point diversity students will be held in late February. At the event the Financial Aid Office staff in collaboration with the Diversity and College Access Office and Admissions will review the upcoming year’s financial aid process with the students and answer some of the most common questions for currently enrolled students.This is an effort to increase financial aid awareness for current diversity students so that they ensure that they apply for financial aid in a timely manner for the next year. Students in this group often neglect to apply for financial aid early in the term reducing their opportunities for grant funds.Non- Returning/Re-Recruitment EffortStudents from previous semesters that did not re-enroll, but were academically eligible to return will be vetted against the National Student Clearinghouse database to see if they are attending college. If they are not they will be placed on a list for re-recruitment.Final re-recruitment list will be reviewed for a grad audit for Associate Degrees.Final re-recruitment list will be re-recruited by a designated Admissions Counselor.Goal for re-recruitment is 10% of re-recruitment list.Admissions ApplicationTwo non-cognitive grit determination questions will be added to the UW System application under the local campus questions. The addition of this data will improve admissions assessment for admitted student fit.Admissions working with UW Madison to implement Common App functionality alongside UW System app as part of the transition to Oracle Campus Solutions. Anticipated go live would be for Fall 2017 recruitment cycle.Policy Review and ChangesWithdrawal PolicyEnrollment Management will recommend limiting the number of W’s a student obtains. Recent data analysis by Institutional Research indicates that students who obtain 2 or more W’s show a declining GPA. Under financial aid SAP policy students with more than 6/7 W’s may no longer be eligible for Financial Aid.Research will be performed to show the correlation between students who receive excessive W’s and their rate of graduation.Suspension/Probation Policy Probation policy would receive more accountability and requirements. Move to one Suspension mode rather than two. Suspended students would only be re-admitted once the Re-Admissions committee determines that they are academically and behaviorally ready to return. Recent data analysis indicates that students who serve a longer suspension period demonstrate academic improvement upon returning.English 101 Recommended ChangesThe Tutoring and Learning Center recommends pairing at least one – two sections of ENGL101 with a reading/writing tutorial. Students who are admitted within Admission Plus would be directed to enroll in the tutorial. In addition any students who have not taken English 101, but possess academic indicators that demonstrate they would benefit from this pairing would be strongly encouraged to enroll in that tutorial.It is strongly recommended by academic advisors the online ENGL 101 not be offered for first year students as many of those students drop after initial enrollment and may not possess the skills to persist.Technology Enhancements to Improve Retention ToolsOracle Campus Solutions ProjectThe current student information system does not check pre/co-requisites for classes. This often results in a high number of students taking coursework for which they are not adequately prepared. In areas such as Biology it results in high D/F/W rates adding up to an entire section of some classes. The start of the Oracle Campus Solutions project in January 2016 and the implementation of a pre/co-requisite system will reduce academic problems in courses due to this lack of requisite evaluation. In addition a new process that automatically removes students who fail pre-requisite courses will be implemented. Students will not be able to drop co-requisites without dropping both courses.Constituent Relationship Management ProjectEnrollment Management and Information Technology are currently reviewing the possibility of moving from Ellucian Recruiter which is a modified older version of Microsoft Dynamics to pure Microsoft Dynamics. This would have several impacts:Access to the most recent enhancements of Dynamics CRM to include SMS texting to individuals and mass groups.Provision of a student helpdesk for student services and an online knowledgebase.Provision of Dynamics CRM data input via Microsoft Outlook allowing faculty and staff to track meetings, email, phone calls, tutoring operations and event attendance within Dynamics CRM.Would provide a consistent source of campus-wide communication with students enabling users with appropriate security to see all interactions with other student service areas across the University.Data from the CRM could be placed in the data warehouse for integrated reporting with the student orgs system, and the student information system.Reduction in support costs to Ellucian and inclusion of CRM costs within our Microsoft campus agreement would reduce expenses for CRM operation at the same time it would increase its use.Small learning curve for implementation of a CRM system for retention, which would directly result in a shorter turn around for return on investment.Project would likely commence in Fall 2016 and be completed for Fall 2017. Admissions would remain on Ellucian Recruiter and transition to the new system in Fall 2017.Student Orgs Software UpgradeInformation Technology will support the purchase ($28k) and installation of a new student organizations management system. The new system will improve staff productivity in SIEO and will allow SIEO to use reporting to market student involvement in intramurals and student organizations which will result in improved student retention.Student organization participation will then be able to be studied as it directly relates to student retention by including the data in the data warehouse.The project is expected to be completed within 2015-2016. ................
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