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First Report: May 12, 2020On April 14, 2020, Ivy Tech signed and returned to the U.S. Department of Education the Funding Certification and Agreement Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. The College intends to use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. Ivy Tech received $16,520,286 from the Department of Education pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students.As of April 24, 2020, 22,415 students at Ivy Tech were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. As of May 12, 2020, the College had distributed $8,242,450 of Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act to 22,415 students. Ivy Tech distributed funding in two ways – a need-based formula and a campus distribution with application process. In Phase 1, Ivy Tech allocated $8,239,250 using a formula to distribute funds directly to students. The College distributed funds in $50 increments with a range of $250 - $1,000 and prioritized payments based on Unmet Need. Unmet?need?is the gap between the cost of attendance and all student resources that do not?need?to be repaid, such as scholarships, grant aid, and a student’s Expected Family Contribution (EFC), calculated in the Free Application for Federal Student Aid (FAFSA). Students with no unmet need and students enrolled in apprenticeship programs received the minimum amount of $250. Per United States Department of Education guidance, students who were exclusively online did not receive an award. Students who were attending both online and in-person courses received a prorated award. Students must have been enrolled on or after March 12, 2020, when Ivy Tech moved to virtual instruction, in order to be included in the formula.Because the impact of the pandemic to campus operations is ongoing and affected students in ways that went unaddressed through a formula. As such, a campus distribution (Phase 2) allocated the remaining $8,281,036 million to each of the College’s 18 campuses based on the methodology used to distribute funds to the College. This allowed each campus to allocate funds directly to students who fill out an application for aid. As of May 12, 2020, the College had received 2,207 applications to date and six students received Phase 2 awards. These funds were used along with other funding sources such as private donations through the Ivy Tech Foundation (Foundation), grants, and Federal Supplemental Opportunity Grant, or FSEOG to further support students in need of emergency funds. Ivy Tech currently operates a program called IvyCares, a wraparound services department with offices on each campus. IvyCares staff serve students in a variety of ways, focusing on helping students in four major areas: transportation, food insecurity, mental health, and emergency funds.The College communicated to students that if they were in need of emergency aid, they should visit the IvyCares website to complete an Emergency Aid Application. This application allowed students to submit one form for the multiple aid options available. Form submissions were routed to the IvyCares group email address associated with the campus. If a student was not eligible for federal dollars, the Ivy Tech Foundation staff was involved in the review to determine if students were eligible for Foundation funds. Information regarding the Emergency Financial Aid grants is available to students via the IvyCares website. Additionally, the College sent an e-mail to all degree seeking students on Tuesday, May 5, 2020 to make students aware of the multiple aid options available to them and focused specifically on the CARES Act funds. Second Report—June 26, 2020On April 14, 2020, Ivy Tech signed and returned to the U.S. Department of Education the Funding Certification and Agreement Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. The College intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. Ivy Tech will receive $16,520,286 from the Department of Education pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students.As of June 20, 2020, the College has distributed $9,277,259.53 of Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.As of June 20, 2020, 22,563 students at Ivy Tech were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. 22,563 students have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act as of June 20, 2020.Ivy Tech is distributing funding in two ways – a need-based formula and a campus distribution with application process. In Phase 1, Ivy Tech allocated $8,239,250 using a formula to distribute funds directly to students. The payments were distributed in $50 increments with a range of $250 - $1,000 and were prioritized based on Unmet Need. Unmet?need?is the gap between the cost of attendance and all student resources that do not?need?to be repaid, such as scholarships, grant aid, and a student’s Expected Family Contribution (EFC), calculated in the Free Application for Federal Student Aid (FAFSA). Students with no unmet need and students enrolled in apprenticeship programs received the minimum amount of $250. Students who were exclusively online did not receive an award. Students who were attending both online and in-person courses received a prorated award. Students must have been enrolled on or after March 12, 2020, when Ivy Tech moved to virtual instruction, in order to be included in the formula.The impact of the pandemic to campus operations is ongoing and could affect students in ways that go unaddressed through a formula. As such, a campus distribution (Phase 2) will allocate the remaining $8,281,036 million to each of the College’s 18 campuses based on the methodology used to distribute funds to the College. This allows each campus to allocate funds directly to students who fill out an application for aid. As of June 20, 2020, the College has received 5,192 applications to date and 1,003 students have received Phase 2 awards totaling $1,068,716. The College may choose to distribute funds from Phase 2 through a formula at any time. These funds will be used along with other funding sources such as private donations through the Ivy Tech Foundation (Foundation), grants, and Federal Supplemental Opportunity Grant, or FSEOG to further support students in need of emergency funds. Ivy Tech currently operates a program called IvyCares, a wraparound services department with offices on each campus. IvyCares staff serve students in a variety of ways, focusing on helping students in four major areas: transportation, food insecurity, mental health, and emergency funds.It was communicated via Students in need of emergency aid should visit the IvyCares website to complete an Emergency Aid Application. This application will allow students to submit one form for the multiple aid options available. Form submissions will be routed to the IvyCares group email address associated with the campus. If a student is not eligible for federal dollars, the Ivy Tech Foundation staff will be involved in the review to determine if students are eligible for Foundation funds. Information regarding the Emergency Financial Aid grants is available to students via the IvyCares website. Additionally, all degree seeking students were sent an email from the College on Tuesday, May 5, 2020. This email made students aware of the multiple aid options available to them and focused specifically on the CARES Act funds. Third Report—August 9, 2020On April 14, 2020, Ivy Tech signed and returned to the U.S. Department of Education the Funding Certification and Agreement Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. The College intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. Ivy Tech will receive $16,520,286 from the Department of Education pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students.As of August 4, 2020, the College has distributed $11,460,850.12 of Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.As of August 4, 2020, 24,349 students at Ivy Tech were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. 24,349 students have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act as of August 4, 2020.Ivy Tech is distributing funding in two ways – a need-based formula and a campus distribution with application process. In Phase 1, Ivy Tech allocated $8,239,250 using a formula to distribute funds directly to students in the Spring 2020 term. The payments were distributed in $50 increments with a range of $250 - $1,000 and were prioritized based on Unmet Need. Unmet?need?is the gap between the cost of attendance and all student resources that do not?need?to be repaid, such as scholarships, grant aid, and a student’s Expected Family Contribution (EFC), calculated in the Free Application for Federal Student Aid (FAFSA). Students with no unmet need and students enrolled in apprenticeship programs received the minimum amount of $250. Students who were exclusively online did not receive an award. Students who were attending both online and in-person courses received a prorated award. Students must have been enrolled on or after March 12, 2020, when Ivy Tech moved to virtual instruction, in order to be included in the formula.The impact of the pandemic to campus operations is ongoing and could affect students in ways that go unaddressed through a formula. As such, a campus distribution (Phase 2) will allocate the remaining $8,281,036 million to each of the College’s 18 campuses based on the methodology used to distribute funds to the College. This allows each campus to allocate funds directly to students who fill out an application for aid. As of August 4, 2020, the College has received 6,366 applications to date and 1,448 students have received Phase 2 awards totaling $1,441,400. Additionally, as there was still a direct COVID-19 impact for students enrolled in Summer, Ivy Tech allocated $1,842,700 of the Phase 2 amount to 6,825 eligible students on July 24, 2020 through a formula approach. The same formula was used for the July 25, 2020 awards as was used in Phase 1 during the Spring term and as described above. These funds will be used along with other funding sources such as private donations through the Ivy Tech Foundation (Foundation), grants, and Federal Supplemental Opportunity Grant, or FSEOG to further support students in need of emergency funds. Ivy Tech currently operates a program called IvyCares, a wraparound services department with offices on each campus. IvyCares staff serve students in a variety of ways, focusing on helping students in four major areas: transportation, food insecurity, mental health, and emergency funds.It was communicated via Students in need of emergency aid should visit the IvyCares website to complete an Emergency Aid Application. This application will allow students to submit one form for the multiple aid options available. Form submissions will be routed to the IvyCares group email address associated with the campus. If a student is not eligible for federal dollars, the Ivy Tech Foundation staff will be involved in the review to determine if students are eligible for Foundation funds. Information regarding the Emergency Financial Aid grants is available to students via the IvyCares website. Additionally, all degree seeking students were sent an email from the College on Tuesday, May 5, 2020. This email made students aware of the multiple aid options available to them and focused specifically on the CARES Act funds. 3rd Quarter Report – October 5, 2020On April 14, 2020, Ivy Tech signed and returned to the U.S. Department of Education the Funding Certification and Agreement Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. The College intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. Ivy Tech received $16,520,286 from the Department of Education pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students.As of October 5, 2020, the College distributed $16,674,102.94 of Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act which exhausted the Section 18001(a)(1) award allotted. As a result, the overage will be covered by Section 18004(a)(2) which is the Institutional funding portion of the CARES act.As of October 5, 2020, 33,803 students at Ivy Tech were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. 33,803 students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act as of October 5, 2020.Ivy Tech distributed funding in two ways – a need-based formula and a campus distribution with application process. In Phase 1, Ivy Tech allocated $8,239,250 using a formula to distribute funds directly to students in the Spring 2020 term. The payments were distributed in $50 increments with a range of $250 - $1,000 and were prioritized based on Unmet Need. Unmet?need?is the gap between the cost of attendance and all student resources that do not?need?to be repaid, such as scholarships, grant aid, and a student’s Expected Family Contribution (EFC), calculated in the Free Application for Federal Student Aid (FAFSA). Students with no unmet need and students enrolled in apprenticeship programs received the minimum amount of $250. The impact of the pandemic to campus operations is ongoing and could affect students in ways that go unaddressed through a formula. As such, a campus distribution (Phase 2) allocated the remaining $8,281,036 million to each of the College’s 18 campuses based on the methodology used to distribute funds to the College. This allowed each campus to allocate funds directly to students who filled out an application for aid. As of October 5, 2020, the College received 7,565 applications to date and 1,507 students have received Phase 2 awards totaling $1,668,359. Additionally, as there was still a direct COVID-19 impact for students enrolled in Summer, Ivy Tech allocated $1,842,700 of the Phase 2 amount to 6,825 eligible students on July 24, 2020 through a formula approach. The same formula was used for the July 25, 2020 awards as was used in Phase 1 during the Spring term and as described above. Furthermore, as there was still a direct COVID-19 impact for students enrolled in Fall, Ivy Tech allocated $4,939,950 of the Phase 2 amount to 17,915 eligible students on September 21, 2020 through a formula approach. The same formula was used for the September 21, 2020 awards as was used in Phase 1 during the Spring and subsequent Summer terms as described above. Students who were either fully online or fully in-person courses did not receive a distribution. These funds will be used along with other funding sources such as private donations through the Ivy Tech Foundation (Foundation), grants, and Federal Supplemental Opportunity Grant, or FSEOG to further support students in need of emergency funds. Ivy Tech currently operates a program called IvyCares, a wraparound services department with offices on each campus. IvyCares staff serve students in a variety of ways, focusing on helping students in four major areas: transportation, food insecurity, mental health, and emergency funds.It was communicated that Students in need of emergency aid should visit the IvyCares website to complete an Emergency Aid Application, but that application deadline ended on September 11th. This application allowed students to submit one form for the multiple aid options available. Form submissions were routed to the IvyCares group email address associated with the campus. If a student was not eligible for federal dollars, the Ivy Tech Foundation staff reviewed the applications to determine if students were eligible for Foundation funds. Information regarding the Emergency Financial Aid grants is available to students via the IvyCares website. Additionally, all students who received a Fall CARES disbursement were sent an email from the College on September 25th and then a follow up email was sent on September 28th to students who had not made a refund preference selection on their accounts. These emails made students aware of the CARES Act funds they had been awarded.4th Quarter Report – January 5th, 2021On April 14, 2020, Ivy Tech signed and returned to the U.S. Department of Education the Funding Certification and Agreement Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. Ivy Tech received $16,520,286 from the Department of Education pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students.As of January 5, 2021, the College distributed $16,763,994.54 of Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act, exhausting the Section 18001(a)(1) award allotted. As a result, the overage was covered by Section 18004(a)(2), which is the Institutional funding portion of the CARES act.As of January 5, 2021, 33,610 students at Ivy Tech were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. The College awarded 33,610 students an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act as of January 5, 2021. The number of students who received aid has decreased from the prior quarters as a result of payments that were not redeemed by the students. The College withdrew the award amounts, lowering the overall count of students and the overall aid awarded. Subsequently nonredeemed amounts were redistributed on an as needed basis. As a result of these awards being unredeemed the total distribution amounts are as follows for all periods reported below: Spring – Phase 1:????????????? 8,180,450.00Campus – Phase 2:?????????? 1,814,944.54Summer:???????????? ?????????????? 1,828,650.00Fall: ??????????????????????????????????4,939,950.00???Total Distributions: 16,763,994.54Ivy Tech distributed funding in two ways – a need-based formula and a campus distribution with application process. In Phase 1, Ivy Tech allocated $8,239,250 using a formula to distribute funds directly to students in the Spring 2020 term. The College distributed payments in $50 increments with a range of $250 - $1,000 and prioritized payments based on Unmet Need. Unmet?need?is the gap between the cost of attendance and all student resources that do not?need?to be repaid, such as scholarships, grant aid, and a student’s Expected Family Contribution (EFC), calculated in the Free Application for Federal Student Aid (FAFSA). Students with no unmet need and students enrolled in apprenticeship programs received the minimum amount of $250. The impact of the pandemic to campus operations is ongoing and affected students in ways that went unaddressed through a formula. As such, a campus distribution (Phase 2) allocated the remaining $8,281,036 million to each of the College’s 18 campuses based on the methodology used to distribute funds to the College. This allowed each campus to allocate funds directly to students who filled out an application for aid. As of January 5, 2021, the College received 7,565 applications to date and 1,565 students have received Phase 2 awards totaling $1,820,588. Additionally, as there was still a direct COVID-19 impact for students enrolled in Summer, Ivy Tech allocated $1,842,700 of the Phase 2 amount to 6,825 eligible students on July 24, 2020 through a formula approach. The same formula was used for the July 25, 2020 awards as was used in Phase 1 during the Spring term and as described above. Furthermore, as there was still a direct COVID-19 impact for students enrolled in Fall, Ivy Tech allocated $4,939,950 of the Phase 2 amount to 17,915 eligible students on September 21, 2020 through a formula approach. The same formula was used for the September 21, 2020 awards as was used in Phase 1 during the Spring and subsequent Summer terms as described above. Per United States Department of Education guidance, students who were either fully online or fully in-person courses did not receive a distribution. These funds were used along with other funding sources such as private donations through the Ivy Tech Foundation (Foundation), grants, and Federal Supplemental Opportunity Grant, or FSEOG to further support students in need of emergency funds. Ivy Tech currently operates a program called IvyCares, a wraparound services department with offices on each campus. IvyCares staff serve students in a variety of ways, focusing on helping students in four major areas: transportation, food insecurity, mental health, and emergency funds.It was communicated that students in need of emergency aid should visit the IvyCares website to complete an Emergency Aid Application, but that application deadline ended on September 11, 2020. This application allowed students to submit one form for the multiple aid options available. Form submissions were routed to the IvyCares group email address associated with the campus. If a student was not eligible for federal dollars, the Ivy Tech Foundation staff reviewed the applications to determine if students were eligible for Foundation funds. Information regarding the Emergency Financial Aid grants is available to students via the IvyCares website. Additionally, all students who received a Fall CARES disbursement were sent an email from the College on September 25, 2020 and then a follow up email was sent on September 28, 2020 to students who had not made a refund preference selection on their accounts. These emails made students aware of the CARES Act funds they had been awarded. ................
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