ACQUISITION GUIDEBOOK FOR CONTRACTING OFFICER’S ...

UNITED STATES

NUCLEAR REGULATORY COMMISSION

WASHINGTON, D.C. 20555-0001

ACQUISITION GUIDEBOOK FOR

CONTRACTING OFFICER¡¯S

REPRESENTATIVES

Changing the World One Contract at a Time

April 2011

[Revised June 26, 2013]

Division of Contracts

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TABLE OF CONTENTS

I. FORWARD

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.6

II. OVERVIEW

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.7

III. CONTRACTING OFFICER¡¯S REPRESENTATIVE

CERTIFICATION REQUIREMENTS

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.10

IV. CONTRACTING OFFICER¡¯S REPRESENTATIVE

ROLES

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.12

V. CONTRACTING OFFICER¡¯S REPRESENTATIVE

DUTIES

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.23

VI. REQUISITION PACKAGE

A. MARKET RESEARCH

B. STATEMENT OF WORK (SOW)

C. REQUISITION

D. INDEPENDENT GOVERNMENT COST

ESTIMATE (IGCE)

E. EVALUATION FACTORS

F. CONTRACTOR SECURITY ACCESS

G. CONTRACT FUNDING

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.27

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.29

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.34

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.40

.¡­¡­..¡­¡­¡­¡­¡­¡­..¡­42

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.58

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.60

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.61

VII. PERFORMANCE-BASED ACQUISITION (PBA)

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.63

A. PERFORMANCE WORK STATEMENT (PWS) ¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.65

B. WORK BREAKDOWN STRUCTURE (WBS) ¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.72

C. QUALITY ASSURANCE SURVEILLANCE

PLAN (QASP)

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.76

VIII.

TECHNICAL EVALUATION PROCESS

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.79

IX. CONTRACT TYPES

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.82

X. CONTRACT LINE ITEM NUMBERS (CLIN)

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.84

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TABLE OF CONTENTS - Cont¡¯

XI.

POST-AWARD KICKOFF MEETINGS

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.88

XII.

SUBCONTRACTING CONSENT

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.94

XIII.

MONITORING CONTRACTOR PERFORMANCE ¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.96

XIV.

GOVERNMENT FURNISHED AND

CONTRACTOR ACQUIRED PROPERTY

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.104

XV.

INSPECTION AND ACCEPTANCE

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.109

XVI.

INVOICE REVIEW AND APPROVAL PROCESS ¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.118

XVII. CONTRACT MODIFICATIONS

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.151

XVIII. EXERCISE OPTIONS

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.157

XIX.

EXCUSABLE DELAYS

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.160

XX.

CONTRACTOR CLAIMS

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.164

XXI.

UNSATISFACTORY PERFORMANCE

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.169

XXII. REMEDIES FOR NONCONFORMING WORK

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.173

XXIII. STOP WORK ORDER

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.178

XXIV. TERMINATION

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.182

XXV. DOCUMENT CONTRACTOR PERFORMANCE

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.185

XXVI. CLOSEOUT PROCEDURES

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.194

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TABLE OF CONTENTS - Cont¡¯

ATTACHMENTS

A. DEFINITIONS

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.196

B. TEMPLATES, CHECKLIST AND FORMS

¡­¡­..¡­¡­¡­¡­¡­¡­..¡­.206

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