VBC Azelis Kick Off Proposal from Embassy Suites by Hilton ...
嚜燄BC Azelis Kick Off
Proposal from Embassy Suites by Hilton Minneapolis Airport
7901 34th Avenue South, Bloomington, Minnesota, 55425, USA
Proposal Details
Proposal Introduction
Good Afternoon Drew,
Thank you for inquiring about hosting the VBC Azelis Kick Off with us in April! We do have space
available and would love to welcome Valent BioSciences back to the Embassy Suites Minneapolis
Airport. I tried to call earlier today but must have missed you so I left a voicemail. The complete
details for the meeting space didn*t come through properly on our side so we made an educated
guess on the dates of the meeting space based on the dates for the guest rooms. We can certainly
adjust as needed once we*re able to connect.
Before getting into the details, I wanted to highlight some features which will be of benefit:
1)
Experienced Team: We are one of the few properties that retained our staff through the
pandemic with several of us being here for 9+ years. Let our team take care of the details
to facilitate a great event!
Complimentary Separate Space for Lunch: Our atrium provides the ideal space for
lunch each day as it is showered with natural light. Attendees will enjoy a change of
scenery and opportunity to stretch their legs a bit before afternoon sessions.
Owned AV: We own and operate all AV equipment onsite which helps to keep overall
costs down. Our menu even includes some Inclusive Packages with built in savings on
AV.
2)
3)
I did put the space on a tentative hold to ensure it remains available while all options are being
considered. Should any questions come up, or additional details be helpful, please don*t hesitate to
reach out.
Thank you Drew; we look forward to working with you!
Event Dates
Check-In Date
Rate (USD)
First Option Hold until:
Tues, 23-Apr-2024 每 Thurs, 25-Apr-2024
Mon, 22-Apr-2024
$154 plus tax per night
Fri, 22-Dec-2023
Key Contact Information
Contact Name
Organization
Title
Website
Elaine Erickson
Email Address
Embassy Suites by Hilton Minneapolis Airport
elaine.erickson@
Phone
952-960-5117
Fax
952-854-0396
Sales Manager
Sleeping Room Availabilities
Additional Information
All overnight guests will enjoy a spacious two-room suite with separate living room and bedroom
spaces, mini-fridge, microwave, coffeemaker, two 55" TV's, and in-room safe.
Included with the rate:
Complimentary Cooked-to-Order Breakfast with made to order omelets and a hot buffet
Complimentary Evening Reception with alcoholic/non-alcoholic beverages and a light snack
Both of these events are served daily and take place in our atrium on the main floor.
Complimentary Shuttle services are provided to/from the MSP Airport and Mall of America. $10 per
night for overnight parking.
Day
Qty
Mon, 22-Apr-2024
30
$154.00
Rate (USD)
Tues, 23-Apr-2024
30
$154.00
Wed, 24-Apr-2024
30
$154.00
Thurs, 25-Apr-2024
12
$154.00
1
VBC Azelis Kick Off
Proposal from Embassy Suites by Hilton Minneapolis Airport
7901 34th Avenue South, Bloomington, Minnesota, 55425, USA
Meeting Room Availabilities
Additional Information
Meeting space will be complimentary with an achieved food/beverage minimum of $5,000.00 plus tax
and service charge over the course of the event. Based on the details provided, and the tentative
number of attendees, we are confident the minimum will be met with ease.
The Cedar 1 room is located on the main floor and will comfortably accommodate the group of 30
attendees when set in crescent rounds. There will still be space for any AV needed and break tables in
the room.
Depending on the lunch and AV needs, one of our Inclusive Packages may be a great option as they
help streamline the planning process and provide built in savings. The most Popular is our Conference
Package at $75 per person per day INCLUDING the tax and service charge. This package provides:
Morning Break: Caribou Goffee, Herbal Tea, Fresh Juice Carafes, Bottled Water, Sliced Fruit,
Assorted Pastries
Buffet Lunch: Choice of Little Italy, Far East, Wrap, Slider, Street Taco, New York Deli
Afternoon Break:Caribou Coffee, Herbal Tea, Canned Sodas, Bottled Water, Homemade
Cookies and Pretzels
Audio Visual: AV Table, Display Screen, Power Strip, Extension Cord, Wireless Microphone
OR LCD Projector
Day
Time
Agenda Item
Room Assignment
Setup
Tues, 23-Apr-2024
8:00 AM 每 5:00 PM
General Session
Cedar 1
1,518 sq ft
Crescent Rounds
Tues, 23-Apr-2024
12:00 PM 每 1:00 PM
Lunch
Atrium
Tables of 4-6
Wed, 24-Apr-2024
8:00 AM 每 5:00 PM
General Session
Cedar 1
1,518 sq ft
Crescent Rounds
Wed, 24-Apr-2024
12:00 PM 每 1:00 PM
Lunch
Atrium
Tables of 4-6
Thurs, 25-Apr-2024
8:00 AM 每 5:00 PM
General Session
Cedar 1
1,518 sq ft
Crescent Rounds
Thurs, 25-Apr-2023
12:00 PM 每 1:00 PM
Lunch
Atrium
Tables of 4-6
A/V Needs
We offer an extensive list of audio visual services onsite and can arrange for a reputable exclusive AV
technician if desired. If the group is using our AV staff, be assured we are responsible to ensure it is
functional and operational. If a designated AV tech is needed in the space, that does need to be
contracted.
Estimated Costs
Applicable Tax
8.525%
Service Charge
23%
Additional Information
You will have your own personal Catering Manager who will work with you to design a menu
customized for your group. Come and experience the exquisite menu offerings by Executive Chef
Frank Loprete and his culinary team! Gluten free/specific dietary options are available.
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