Impact AAA MME 2023 Proposal from Embassy Suites by Hilton ...
嚜澠mpact AAA MME 2023
Proposal from Embassy Suites by Hilton Minneapolis Airport
7901 34th Avenue South, Bloomington, Minnesota, 55425, USA
Proposal Details
Proposal Introduction
Good Morning Tricia,
It was a such a joy speaking with you yesterday and learning more about the upcoming Impact AAA
MME meeting! As we briefly spoke about, we do have space available for the dates of August 7 th 10th and would love to welcome AAA Cooper Transportation to the Embassy Suites MSP Airport.
Based on our conversation yesterday, I highlighted some features of our property which will be of
benefit:
1) Embassy Benefits: All overnight guests enjoy a spacious two room suite, complimentary
cooked to order breakfast and Evening Reception. Both events take place in our atrium
which provides a great opportunity for the group to socialize as well.
2) Unique Dinner Space: Woolley*s North is a semi-private section of the atrium which is
ideal for group dinners. Our open air atrium offers a unique and relaxing feel with a 10
story glass ceiling, natural wood, fireplaces, and water features.
3) Inclusive Packages: Knowing the agenda includes morning/afternoon breaks, lunch, and
AV each day, our Inclusive Packages may be a great option as they help to streamline the
planning process while staying on budget.
With knowing that you*re also considering the Hilton Airport, and planning events in Denver and
Bismark, I did put a tentative hold on the space to allow time for everything to be reviewed. Should
any questions come up, or additional details be helpful, please don*t hesitate to reach out.
Thank you Tricia; I look forward to working with you!
Event Dates
Check-In Date
Rate (USD)
First Option Hold until:
Tues, 8-Aug-2023 thru Wed, 9-Aug2023
Mon, 7-Aug-2023
$179 plus tax per night
Fri, 30-June-2023
Key Contact Information
Contact Name
Organization
Title
Website
Elaine Erickson
Email Address
Embassy Suites by Hilton Minneapolis Airport
Sales Manager
elaine.erickson@
Phone
952-960-5117
Fax
952-854-0396
Sleeping Room Availabilities
Additional Information
All overnight guests will enjoy a spacious two-room suite with separate living room and bedroom
spaces, mini-fridge, microwave, coffeemaker, two 55" TV's, and in-room safe.
Included with the rate:
Complimentary Cooked-to-Order Breakfast with made to order omelets and a hot buffet
Complimentary Evening Reception with alcoholic/non-alcoholic beverages and a light snack
Both of these events are served daily and take place in our atrium on the main floor.
Complimentary Shuttle services are provided to/from the MSP Airport and Mall of America. $10 per
night for overnight parking.
Qty (Two Queen Suites)
Rate (USD)
Mon, 7-Aug-2023
28
$179.00
Tues, 8-Aug-2023
28
$179.00
Wed, 9-Aug-2023
28
$179.00
Day
1
Impact AAA MME 2023
Proposal from Embassy Suites by Hilton Minneapolis Airport
7901 34th Avenue South, Bloomington, Minnesota, 55425, USA
Meeting Room Availabilities
Additional Information
Meeting space will be complimentary with an achieved food/beverage minimum of $4,000.00 plus tax
and service charge for Tuesday and Wednesday. Based on the details provided, and the tentative
number of attendees, we are confident the minimum will be met with ease. Should the total fall short of
the minimum, the difference is charged as room rental.
Our Cedar 2 room is located on the main floor towards the North side of the building. We will have the
room set up in rounds for 30 with 2 pods of rectangular tables in the back for 5 coaches each.
We briefly talked about our Inclusive Packages yesterday so I wanted to elaborate a bit more on those.
The most Popular is our Conference Package at $75 per person per day INCLUDING the tax and
service charge. This package provides:
Morning Break: Caribou Goffee, Herbal Tea, Fresh Juice Carafes, Bottled Water, Sliced Fruit,
Assorted Pastries
Buffet Lunch: Choice of Little Italy, Far East, Wrap, Slider, Street Taco, New York Deli
Afternoon Break:Caribou Coffee, Herbal Tea, Canned Sodas, Bottled Water, Homemade
Cookies and Pretzels
Audio Visual: AV Table, Display Screen, Power Strip, Extension Cord, Wireless Microphone
OR LCD Projector
WIFI, a Podium, and a Bar Stool are all included with the space complimentary so the package offers
everything needed for the group.
Day
Time
Agenda Item
Room Assignment
Setup
Tues, 8-Aug-2023
8:00 AM 每 5:00 PM
Meeting
Cedar 2
1,518 sq ft
Rounds with Pods in Back
30 attendees
Tues, 8-Aug-2023
12:00 PM 每 1:00 PM
Lunch
Atrium
Clusters of 4-6
Tues, 8-Aug-2023
6:00 PM 每 8:00 PM
Dinner
Woolley*s North
Rounds & High Tops
Wed, 9-Aug-2023
8:00 AM 每 5:00 PM
Meeting
Cedar 2
1,518 sq ft
Rounds with Pods in Back
30 attendees
Wed, 9-Aug-2023
12:00 PM 每 1:00 PM
Lunch
Atrium
Clusters of 4-6
Wed, 9-Aug-2023
6:00 PM 每 8:00 PM
Dinner
Woolley*s North
Rounds & High Tops
A/V Needs
We offer an extensive list of audio visual services onsite and can arrange for a reputable exclusive AV
technician if desired. If the group is using our AV staff, be assured we are responsible to ensure it is
functional and operational. If a designated AV tech is needed in the space, that does need to be
contracted.
Estimated Costs
Applicable Tax
7.28%
Service Charge
23%
Additional Information
You will have your own personal Catering Manager who will work with you to design a menu
customized for your group. Come and experience the exquisite menu offerings by Executive Chef
Frank Loprete and his culinary team! Gluten free/specific dietary options are available.
2
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