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Time Off / Absence Tracker – Supervisors*Note: Salary employees continue to use myTimeoff, Paid Time off Request tab to submit their own requests* Purpose: To add, approve, or reject a time off or absence request for an employeeTo use the TimeOff/AbsenceTracker you can click on Time Off Request from your MyPortfolio dashboard page under Approval Items. If you have no Time Off Requests to approve, use the HR Tab and choose the combined Time off/Absence Tracker tab to select the link to connect to the new page. Time off Request from Dashboard HR TimeOff/AbsenceTracker TabYou will be directed to the new web page to enter and approve requests under the HR tab. Pending requests will be displayed that are awaiting approval.To search Pending Requests for a particular date, use the Start Date and End Date and click Search. Employees directly under your supervision will already be displayed. You can click “All Employees” and “Search” to display all employees under your employee’s supervision. To “Approve” requests one by one for your employees, click in the box in the row for the request you wish to approve. To “Approve All”, click in the box directly under the header Approve All and click Submit Selected. You can also “Reject” the request by clicking in the Reject box, entering notes and clicking Submit or you may “Delete” the request completely by clicking the “X” in the Delete Column.How to Enter Your Employee’s Time Off RequestTo add a new Vacation/Sick Paid or Absence Unpaid, click on the + by Add New A form will drop down that will allow you to type in the employee’s number or search for employee by number, last name, first name, or All. After selecting your employee, the Benefit Type drop down will appear allowing you to choose Salaried/Sick or Salaried/Vacation for Salary employees and Action Type Vacation Paid or Absence Unpaid for Hourly employees. SalaryHourlyIf you choose Action Type Absence Unpaid for an Hourly employee, you must also choose an absence reason from the Reason Drop down:For both Salary and Hourly employees, benefit hours available will display after the employee has been selected. You will choose a Start and End Date, and hours per day. If hourly, include weekends if request falls on a weekend shift. You may use the notes text box to type in notes about this time off or absence and when finished click Insert. (Notes: Do Not Input Hours against a Benefit if there are not hours Available. Then give the employee Unpaid Time Off.)If you have made a mistake and need to start over, simply click cancel. If you need to edit a record once inserted, click on the edit pencil located to the left of the employee’s name. The only portion under edit that cannot be edited is Action Type for hourly employees. To change the Action Type from Paid Vacation to Absence Unpaid or vice versa, you must delete the request and add a new one.To export the information, you see on the screen, there is an export button located in the top right hand corner. You may save this to the format of your choosing. ................
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