Sample checklist - University of Edinburgh
Sample checklist
These checklists can be used by line managers or other staff as an aide memoir for the induction programme. If used these documents should be retained as a record of completion.
| | |
|Name of new employee: | |
| | |
|Start Date: | |
| | |
|School/College/Support Group: | |
Pre- Arrival :
| | |
|Action |Manager’s Notes |
| | |
|Inform team of new employee’s appointment and start date; | |
|ensure name is added to staff lists | |
| | |
|Identify and order equipment (desk, chair, pc, stationery, | |
|email address, ‘phone number); consider adjustments required in| |
|relation to a disability (if needed) | |
| | |
|Appoint a ‘buddy’ to support new employee during induction; | |
|buddy should be assigned before the new employee’s start date, | |
|and should be briefed on their responsibilities | |
| | |
|Send welcome letter advising the new employee of joining | |
|instructions (venue, time, contact, documentation); contract of| |
|employment; map and travel information | |
| | |
|Provide optional information that could be useful for helping | |
|the new start prepare for their new position (Organisation | |
|chart, strategy documents, job description, etc,) | |
| |
|Actions completed |
| |
|Date: Manager’s signature: |
| |
| |
First Day:
| | |
|Communication/Action |Manager’s Notes |
|First Day Administration | | |
| |Meet with appropriate representative to check | |
| |required payroll/HR paperwork: collect P45 (if | |
| |available); NI number; original proof of | |
| |qualifications, visa (if required). | |
| | | |
| |Check that the new employee has applied for a staff | |
| |card | |
|Health and Safety | | |
| |Nearest fire exit and evacuation procedures; fire | |
| |alarms and timing of tests; accident reporting; | |
| |location of nearest first aider; specific hazards | |
| Personal Security | | |
| |Working out of office hours; Protection of personal | |
| |property; how to contact security | |
|General |Introduction to the University and work area | |
| |Mission, Vision, Objectives of work area, How the | |
| |work area fits in to the wider University, | |
| |Operational and social areas to be visited (Offices, | |
| |Labs, catering facilities; car parking facilities; | |
| |etc.) | |
| |Introduction to other members of staff | |
| |Go through organisation chart, Discuss roles and | |
| |responsibilities of staff in general terms. | |
| |Terms and conditions | |
| |Pensions, Trade Unions, HR: Grievance & Discipline, | |
| |Equal Opps; Occupational Health; Counselling | |
| |Culture of the work area | |
| |Hours of work; booking annual leave; public holidays;| |
| |procedures relating to appointments during working | |
| |hours (ie dentist); absence/sickness procedure; email| |
| |etiquette | |
| |
|Actions completed |
| |
|Date: Manager’s signature: |
| |
|Employee’s signature: |
| |
First Week/Month:
| | |
|Communication/Action |Manager’s Notes |
|General |Continue to Introduce individual to other members of | |
| |staff | |
| |Introduction to colleagues and key contacts | |
| |Introduction to other teams (if appropriate) | |
| |Outline University structure | |
| |Office systems | |
| |Systems and procedures including specialist equipment| |
| |Job Specific Training and Development | |
| |Details of role and key responsibilities; provide | |
| |handover notes for role; | |
| |Identify training requirements(if needed); create | |
| |personal development plan | |
| |Performance Standards | |
| |Set objectives and expectations; review process - | |
| |Performance & Development Review, appraisal, PDR | |
|Evaluation |Monitoring and Evaluation | |
| |Plan for ongoing regular review meetings; make | |
| |adjustments | |
|Probation |Probation | |
| |Plan to follow policy and processes | |
| |
|Actions completed |
| |
|Date: Manager’s signature: |
| |
| |
|Employee’s signature: |
| |
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