Environmental Management Manual



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The United Nations University

|Initial Draft |25 July 2000 |

|First Revision |31 October 2000 |

|Second Revision | |

|Third Revision | |

|Fourth Revision | |

For internal circulation only

REGISTRATION VERSION

Prepared by

the EMS Coordinator and

the ISO14001 Steering Group

The United Nations University

53-70 Jingumae 5-chome

Shibuya-ku, Tokyo 150-8925

Japan

Tel: (03) 3499-2811, Fax: (03) 3499-2828

Internet:

Please email your comments to the ISO14001 Steering Group

(Brendan Barrett - barrett@ias.unu.edu or Makiko Yashiro- yashiro@hq.unu.edu)

|Identification of Legal and Other Requirements |

This document explains the legal and other requirements relevant to ISO14001 that UNU must comply with in carrying out its daily activities. In September 1999, an initial review of legal and other requirements for UNU was conducted, which was presented in the Initial Environmental Review. Following the revision of the UNU Environmental Management Manual in June 2000, the identification of legal and other requirements was carried out in line with the procedure UNU-EMS 4.3.2. The findings from this review are presented in the table below.

As shown in the table, within the UNU headquarters, a range of periodical legal inspections and maintenance are conducted in compliance with each applicable law. However, the extraterritoriality classification of the UNU as an international organization entails that the results of periodical inspections and maintenance need not be reported to relevant organizations.

Nevertheless, as an environmentally responsible organization the UNU ensures that the records from the environmental monitoring activities are maintained by its contractors in B1F of the UNU headquarters building. A manual which includes detailed explanation about the legislative requirements in Japanese has also been prepared by the external contractors and is made available to their staff. A review of the legislative requirements for UNU/IAS has not be undertaken but the results are thought likely to be identical except that Biru Daiko and Cosmos Aoyama will have the main responsibilities for ensuring compliance. These contractors through their normal good practices follow legislative changes and make appropriate alterations to the environmental monitoring systems.

In addition, the UNU ensures that all the financial procedures (including the procurement, disposal of expensive equipment, etc.) are carried out in compliance with the Financial Regulation and Rules of the UN. For example, any inventories more expensive than $1,500, are monitored by the Headquarters Property Survey Board, before they are disposed.

Table 1: Identified Legal Requirements for UNU based on UNU-EMS 4.3.2

|Law |Inspection/maintenance |Frequency |Responsible Unit (UNU) |

|The Basic Law for Establishing|N/A (This Basic Law provides the framework to |1/Y |Administration Unit/Sanko Inc./Biru |

|the Recycling-based Society |integrate a series of laws established for the | |Daiko. Report submitted to Shibuya Ward|

|(basic framework law) |objective of establishing the Recycling-based | |Office. |

| |Society) | | |

|Waste Management and Public |N/A (The objective of this law is to secure |1/Y |Administration Unit/Sanko Inc./Biru |

|Cleansing Law |restriction of the generation of wastes and | |Daiko. Report submitted to Shibuya Ward|

| |appropriate recycling and disposal of wastes) | |Office. |

|Construction Standard Act |Periodical inspection of special building |1/3Y |Sanko Inc. |

|(Kenchiku-kijun-ho) | | | |

| |Periodical inspection of building equipment |1/Y |Sanko Inc. |

|Hygiene Control Law |Atmospheric environment measurement |6/Y |Sanko Inc. |

|(Eisei-kanri-ho) | | | |

| |Drinking water reservoir cleaning |1/Y |Sanko Inc. |

| |Sewage/miscellaneous drainage tank cleaning |3/Y |Daiichi Setsubi Kogyo Inc. |

| |Rats/insects control (repellent spray) |2/Y |CIC Inc. |

| |Fan coil unit cleaning: | | |

| |Filter cleaning |3/Y |Sanko Inc. |

| |Drain port/pan cleaning |1/Y |Sanko Inc. |

| |Package inspection |2/Y |Sanko Inc. |

| |Package filter cleaning |3/Y |Sanko Inc. |

| |Cooling tower inspection/cleaning: | | |

| |CT - 1, 2, 3 |2/Y |Sanko Inc. |

| |CT – 4 |4/Y |Sanko Inc. |

| |Air cleaner inspection: | | |

| |Inspection |1/Y |Sanko Inc. |

| |Filter cleaning |3/Y |Sanko Inc. |

| |Air conditioner maintenance |1/Y |Sanko Inc. |

| |Replacement of medium capacity filters |1/Y |Sanko Inc. |

| |Replacement of mini-pleat filters |1/Y |Sanko Inc. |

| |Cleaning of air conditioner prefilters |3/Y |Sanko Inc. |

| |Cleaning of heat exchanger panel filters |1/Y |Sanko Inc. |

| |Cleaning spring-water/fire-fighting water tanks: | | |

| |Spring-water tank | | |

| |Fire-fighting water tanks | | |

| | |1/Y |Sanko Inc. |

| | |1/2Y |Sanko Inc. |

| |Pump maintenance: | | |

| |Cold/hot water pump |1/Y |Sanko Inc. |

| |Cooling water pump |1/Y |Sanko Inc. |

| |Intermediate water tank cleaning |1/Y |Sanko Inc. |

|[Also required under the |Drinking water quality check: | | |

|Building Management Law |15 items check |2/Y |Miyama Chemical Industry Inc. |

|(Biru-kanri-ho) and the Water | | |Miyama Chemical Industry Inc. |

|Supply Law (Suido-ho)] |5 items check |1/Y | |

| |Intermediate water quality inspection |1/Y |Sanko Inc. |

|High-Pressure Gas Control Law |Refrigerator maintenance |6/Y |Sanko Inc. |

|Electricity Enterprises Act | Self-inspection of private electric piece |1/Y |Sanko Inc. |

|(Denki-jigyo-ho) | | | |

|Industrial Safety and Health |Hot water tank maintenance including closed type |1/Y |Sanko Inc. |

|Law (Rodo-anzen-ho) |expansion tanks | | |

| |Boiler maintenance |1/Y |Sanko Inc. |

|Air Pollution Control Law |Smoke density measurement |2/Y |Sangyo Bunseki Centre Inc. |

|(Taiki-osen-boshi-ho) | | | |

|Fire Prevention Act (Shobo-ho)|Periodical inspection of fire extinguisher |2/Y |Sanko Inc. |

| |Periodical inspection of indoor fire hydrant |2/Y |Sanko Inc. |

| |Periodical inspection of sprinkler system |2/Y |Sanko Inc. |

| |Periodical inspection of foam extinguisher |2/Y |Sanko Inc. |

| |Periodical inspection of halogenide extinguisher |2/Y |Sanko Inc. |

| |Periodical inspection of automatic fire alarm |2/Y |Sanko Inc. |

| |system | | |

| |Periodical inspection of smoke prevention system |2/Y |Sanko Inc. |

| |Periodical inspection of emergency broadcasting |2/Y |Sanko Inc. |

| |system | | |

| |Periodical inspection of emergency guide lamp |2/Y |Sanko Inc. |

| |system | | |

| |Periodical inspection of emergency generation |2/Y |Sanko Inc. |

| |system | | |

| |Periodical inspection of battery system |2/Y |Sanko Inc. |

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Identification of Legal and Other Requirements

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