DATE
SAMPLE LETTER
Clinic Letterhead
Date
Dear Patient:
Recently, several patients of [FACILITY] developed eye infections after optometry visits. These infections are presumed to be caused by epidemic keratoconjunctivitis (EKC), associated with a virus, adenovirus. EKC is a highly contagious and severe form of pink eye.
We are currently working with the [XYZ] Department of Public Health to determine the source of infection. EKC is often spread by contact with infected eye secretions via contaminated surfaces, instruments, eye drops, or hands. The symptoms of EKC infections are usually managed with steroid drops or other supportive management. Several EKC outbreaks related to optometry have occurred in the United States and abroad in the past. Therefore, we are notifying you in the interest of public awareness and safety, so that you can make an informed choice in your care.
[FACILITY] has already taken the appropriate steps to control the outbreak and Public Health is working closely with our staff to investigate the cause of these infections and to prevent new infections. [FACILITY] has strengthened infection control measures to address this problem, including rigorous cleaning and disinfection of equipment and separating possible EKC cases from other patients at point of arrival.
The risk of acquiring an EKC infection during your visit to [FACILITY] is low. The strengthened infection control measures that [FACILITY] already has in place can reduce the number of new infections.
If you currently have or develop symptoms of EKC, including sudden onset of irritation, soreness, red eye, photophobia, foreign body sensation, and excessive tearing, let [FACILITY] staff know immediately.
If you have any questions, please call our Infection Control Department at [FACILITY] at xxx-xxx-xxxx.
Sincerely,
Name
Title
................
................
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