Name of Employee
New Hire Non-Beacon to Beacon Reinstatement
Employee Name: ___________________________________________________________________
Effective Date:_______________ Position #: __________________ Personnel #: ______________
EE Group: __________________________ EE Subgroup:_______________________________
Checklist
OSHR Cover Sheet with signatures and action notes:
Note: Please include action notes in the email ticket request to BEST Shared Services. All sensitive information must be faxed.
Copies of Employee Social Security Card and Driver License to verify name and date-of-birth
E-Verify Case Details Copy
Form I-9 Copy
Form W-4 Copy
Form NC-4 Copy
|Infotype 0000 – Events |
|New Hire |Reinstatement/Reemployment |
| 01 New Hire | |
| |01 Rtn to St w/in 12 months-Same S/G |
| | |
| |02 Rtn to St w/in 12 months-Higher S/G |
| | |
| |03 Rtn to St w/in 12 months-Lower S/G |
| | |
| |04 Return to State within 5 years |
| | |
| |05 Return to State after 5 years |
| | |
| |19 Return to Supplemental |
| | |
| |21 Rtn fr Military Care Giver Lv |
| | |
| |30 Non-BEACON Transfer Lateral |
| | |
| |31 Non-BEACON Transfer Reassignment |
| | |
| |32 Non-BEACON Transfer Promotion |
| | |
| |33 Non-BEACON Transfer EPA-SPA |
| | |
| |34 Non-BEACON Trf ClassPayPlanChg |
|Non-Beacon to Beacon | |
| 01 Transfer Lateral | |
| | |
|02 Transfer Re-assignment | |
| | |
|03 Transfer Promotion | |
| | |
|04 Return to State w/in 12 months-Same S/G | |
| | |
|05 Return to State w/in 12 months-Higher S/G | |
| | |
|06 Return to State w/in 12 months-Lower S/G | |
| | |
|07 Return to State within 5 years | |
| | |
|08 Return to State after 5 years | |
| | |
|09 Grade Band Transfer | |
| | |
|10 Class/Pay Plan Change | |
| | |
|11 EPA-SAP | |
|Infotype 0002 – Personal Data |
|Please include copy of Social Security Card and Driver License |
| |
|Last Name: _______________________ First Name: _______________________ Middle Name: _________________ |
| |
|Social Security Number: _______ - _______ - _________ Date of Birth: _______/________/________ |
| |
|Gender: Male Female Marital Status: Single Married Widow Divorced Separated |
|Infotype 0001 – Create Organizational Assignment |
|Subarea: NC01 (7day Norm) NC04 (7day EI/Ap) NC07 (7day Temp) NC09 (7day External) Other |
|Contract Type: |
|Permanent Employees (If Applicable) |Temporary Employees (Required) |
| | | ACASEASONAL-6MO |
|Ret Ex from Lmt |ACAFT30+HRSWK | |
| | |Ret Ex from Lmt |
|Ret Non NC Gov |ACANONFT29-HRWK | |
| | |Ret Non NC Gov |
|Ret Sub to Lmt |ACARetEx30+HRS | |
| | |Ret Sub to Lmt |
|(Note: Only one contract type can be used) |ACARetSub30+HRS | |
|Taxes |
|Please Include W-4 and NC-4 Tax Forms (Employee can modify in ESS) |
|Infotype 0207 – Residence tax Area Infotype 0208 – Work Tax Area |
|Infotype 0209 – Unemployment State Infotype 0210 – Withholding Information / W4/W5 |
|Please note: Default is NC. (Examples – 1. Work in NC but live in SC, enter Residence Tax Area as SC. 2. State employee but live and work in SC, complete tax |
|infotypes with SC). Employee can create or modify IT0210. |
|Infotype 0006 – Addresses (Permanent) |
| |
|Address line 1: ________________________________________________________________________________ |
|City: _______________ County: _______________ State: _______________ Zip: _______________ |
|Telephone # : (______) _______ - ___________ |
|Infotype 0006 – Addresses (Emergency Contact) (Employee can modify in ESS) |
|C/O: _______________________________ Address line 1: ___________________________________________ |
|City: _______________ County: _______________ State: _______________ Zip: _______________ |
|Telephone #: (______) _______ - ___________ |
|Infotype 0019 – Monitoring of Tasks |
| |
|Task Type: 01 – End of Probation Date of Task: ___________________ (Agency policy will determine date) |
| |
|Reminder Date: Defaults from “Date of Task” Entry |
|Infotype 0094 – Residence Status |
|Please include copy of Form I-9 and Identity and Authorization Documents Page |
| |
|Personal Identification: Residence Status: Citizen Non-Resident Alien Resident Alien |
|Infotype 0048 – Residence Status (If applicable) |
|Visa Information: Record Type: US01 Visa Type: ________ (Refer to Job Aid) Visa Subtype: _______ |
|Date of issue: _______________ Expiration Date: _______________ Issuing Auth : _______________ |
|Passport number: __________________________ Permission number: _______________ |
|Resident Status Override: No Override Immigrant Non-Resident |
|Visa Information: Record Type: US02 Arrival Date: ____________ Departure Date: ____________ |
|Permission number: _________________ |
|Infotype 0105 – Communication |
|Telephone: ________________________Ext: _____________ |
|IT0007 – Planned Working Time |
| |
|Work Schedule Rule: _______________________________ Weekly Work Hours: _____ Part-Time Employee |
| |
|Working Period: ___________________________________ |
|Infotype 0008 – Basic Pay |
| |
|Reason: New Hire Non-Beacon to Beacon Reinstatement |
| |
|Annual Salary: ________________ Hourly Rate: ___________ (Temps Only) |
| |
|Pay Scale Group: _______________Ex. GN07 Pay Scale Level: _________Ex. 01 |
|Infotype 0009 – Bank Details (Employee can modify in ESS) |
|Bank No. 0 - Main Bank |Bank Payee (if different) ______________________________ |
|Bank Routing #: ________________________ |Payment Method: Bank Transfer Check |
|Bank Acct #: _____________________________ |Amount: _______________ |
|Bank Control Key: 01-Checking or 02-Savings | |
|Infotype 0022 – Education |
| | 05 HS +3 | 0D DENTIST |
|00 LESS 9 | | |
| |06 BAC DEG |0L JURISPRUDENCE |
|01 LESS HS | | |
| |07 MASTERS |0M MED DOCTOR |
|02 HS GRAD | | |
| |08 PHD |0O OTHER |
|03 HS +1 | | |
| |0A ASSOC DEG | |
|04 HS +2 | | |
| | | |
| |
|Institute/location (Name of Institute): _______________________________________________ |
|Validity Dates: From ________________________ To _________________________________ |
|Pending Verification: |Verification Not Required: |
|Infotype 0077 – Additional Personal Data |
|Ethnic Origin/Race Data: |Disability: |
| | |
|01 White (Non-Hispanic/Latino) |A None/prefer not to report |
| | |
|02 Black or African American |B Blind or severely visually impaired |
| | |
|03 Asian (Non-Hispanic/Latino) |C Deaf or severely hearing impaired |
| | |
|04 American Indian or Alaskan Native |D Loss or limited use of arms and/or hands |
| | |
|05 Native Hawaiian or Other Pacific Islander |E Non-ambulation (must use a wheelchair) |
| | |
|06 Two or More Races (Non-Hispanic/Latino) |F Other orthopedic impairment (e.g. amputation, arthritis) |
| | |
|07 Hispanic/Latino |G Respiratory impairment |
| | |
| |H Nervous system/neurological disorder |
| | |
| |I Mental restored |
| | |
| |J Mental retardation |
| | |
| |K Learning disability |
| | |
| |L Other (heart disease, diabetes, speech impairment) |
| | |
| |M Other (specify in COMMENTS section) |
|Military Status: | |
| | |
|Active Special disabled veteran | |
| | |
|Disabled Veteran Vietnam-era Veteran | |
| | |
|Inactive Other Protected Veteran | |
| | |
|Inactive Reserve Recently Separated Veteran | |
| | |
|On Call Non-Veteran | |
| | |
|Reserve | |
| | |
|Vietnam Veteran | |
|Infotype 0019 – Monitoring of Tasks (05 – Credential Verification) |
|Task Type: 05 – Credential Verification Date of Task:________________ (90 days from hire date to be within policy) |
|Infotype 0795 – Certification and Licensing |
|Category: ________________ Refer to Job Aid |Validity Dates: From _____________ To: ____________ |
|Type: ___________________ |Issuing Authority ________________________________ |
|Identification #: ____________________________ |Doc Status: Non-Renewable Renewable Temporary |
|Infotype 9822 – Related Experience |
|(Include notes for this Infotype in the email to BEST Shared Services) |
|Related Work Experience: |Related Education: |
|Months _______ |Months _______ |
|Infotype 0040 – Objects on Loan |
| 01 State ID | | 13 Book(s) |
|LO# |07 Home Account |LO# |
| |LO# | |
|02 Office Key(s) | |14 Protective Equipment |
|LO# |08 Office Equipment |LO# |
| |LO# | |
|03 Tool(s) | |15 Transponder |
|LO# |09 Uniforms/Clothing |LO# |
| |LO# | |
|04 Pager | |16 Phone Card |
|LO# |10 Computer/Laptop |LO# |
| |LO# | |
|05 Vehicle Keys | |17 Bus Pass |
|LO# |11 Cell Phone |LO# |
| |LO# | |
|06 Fire Arm | | |
|LO# |12 State Credit Card | |
| |LO# | |
| | | |
| | | |
| | | |
|NOTE: If employee has more than State ID, complete a PA30 Transaction for each additional object on loan. |
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