For EXEMPT EMPLOYEES - Tulane University

[Pages:13]for EXEMPT EMPLOYEES

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To Access KRONOS via Web Application:

**Please Note: Google Chrome should not be used at this time to access the KRONOS Application.**

Log into Gibson Online Select the "Kronos" link To Log Out of KRONOS: When exiting the application it is important to always log out by using the Log Off button located in the top right corner of the screen. This ends your session on the KRONOS server, allowing the system to maintain speed and overall health.

**Never use the "X" button to log off out of KRONOS!**

Log On Time Limit If you are logged on for a period of time with no activity, a flashing window will open with a message stating that your session is about to time out. You must click "YES" to continue the session where you left off. NOTE: If you have unsaved data when your session times out, you will lose all information entered from your last saved point. Always remember to save your data and log off if you are going to be away from the computer for any amount of time.

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Exempt Employees:

Exempt Employees will use a designated computer at their work location to record only paid leave taken (i.e. vacation and sick leave). This time must be recorded in no less than half-day increments. Exempt employees will also need to submit time-off requests to record their vacation and sick time just as. Requesting a Range of Time Off:

1. Log onto Gibson online. 2. Select the "Kronos" link. 3. Click on "My Requests" which will open the Time-Off Requests work space.

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4. When the calendar appears, select "Range of Dates" for the "Time Period" field and use the calendar fields to select range of dates you are requesting off, and then select "Apply".

To Request a Time-off in Full, Half Days or Hours: 1. Select "My Requests".

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2. Select "Request for Time Off"

3. Select a Start Date, End Date, Pay Code (Sick, Vacation, Jury Duty, etc). 4. Enter the time your request will begin in the "Start Time" field, and enter number of hours you

are requesting in the "Length" field. Please Note: If your request includes a holiday or weekend do not include those dates. (Example-If requesting 7/1/2013-7/5/2013 off, request would be from 7/1/2013 to 7/3/2013 and 7/5/2013)

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5. Once the appropriate time-off request has been entered, hit "Submit". The Employee will see that their request has been submitted on the calendar.

Canceling Time Off Request:

You can cancel a time off request. To cancel a request, select the request you would like to cancel, and then select "Retract Request" from the "Select an Action" drop down menu. Select "Apply". NOTE: An Employee can only retract the request in a submitted state. Once approved, the Timekeeper must manually handle any change request.

Note: You will notice that the Status of the request immediately changes to Retracted.

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Once Time Off Request is Approved:

If a request is approved the employee will see on their calendar the "approved" status, and info about the request.

**Note: You cannot enter in a time-off request that allow you to have a negative balance over 37.5 hours.**

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If the time has been approved, the timecard will reflect the request. 8

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