Family Reunion Planning Checklist

FAMILY REUNION PLANNING CHECKLIST

Event Details

TASK:

Location Details:

Set Date:

_______________________________________

Set Time:

_______________________________________

Location:

_______________________________________

Address: _______________________________________

Contact:

_______________________________________

Deposit:

_______________________________________

Amenities: _______________________________________

Restrictions: _______________________________________

Notifications:

Choose invitation type:

Email

Social Media

Snail Mail

Text/Call

Create Invitations:

Make Contact List:

Invite Families:

Guest Accomodations: Available Family Homes: __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________________ Hotels/Motels/B & B Name: ____________________________________________ Contact: _____________________________________ Cost: _______________________________________ Name: ____________________________________________ Contact: _____________________________________ Cost: _______________________________________ Name: ____________________________________________ Contact: _____________________________________ Cost: _______________________________________

Event Volunteers: Set Up Volunteers: ______________________________________________________ ______________________________________________________

Clean Up Volunteers: ______________________________________________________ ______________________________________________________

Entertainment Details Food:

Food Coordinator: Contact: ___________________________________

Choose Type of Meal: Catered: Provider: __________________________________ Contact: ___________________________________ Potluck: Provided Items: _____________________________ __________________________________________ Bring your own

DATE/INITIALS: ____________ ____________ ____________

____________ ____________ ____________ ____________ ____________

____________ ____________

____________



Games:

Game Coordinator:

Contact:

______________________________________

Game Time: ______________________________________

Purchase Supplies:

Game Supplies:

_______________________________________

_______________________________________

Prizes:

_______________________________________

Favors:

Favor Coordinator:

Contact:

_______________________________________

Choose Favor Type:

Tshirt:

Slogan:

_______________________________________

Color:

_______________________________________

Sizes:

_______________________________________

Cost:

_______________________________________

Other:

__________________________________________________

__________________________________________________

Cost:

_______________________________________

Purchase Favors:

Sort/Prepare Favors:

Other Entertainment: __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________________

____________

____________

____________ ____________ ____________ ____________ ____________ ____________

NAME:

FAMILY REUNION GUEST LIST

ADDRESS:

PHONE:

EMAIL:

# OF MEAL OR T-SHIRT

PEOPLE: DISH:

SIZES:

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