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The Wedding of Bride & Groom

Wedding Date

|CONTACT LIST |

|Contact |Name |Phone |

|Bride | | |

|Groom | | |

|Parents of the Bride | | |

|Parents of the Groom | | |

|Maid of Honor | | |

|Matron of Honor | | |

|Best Man | | |

|Location: Name | | |

|Officiant/Pastor | | |

|Caterer/Bartender | | |

|Cake Baker | | |

|Florist | | |

|Photographer | | |

|Videographer | | |

|Hair Stylist/Makeup Artist | | |

|DJ | | |

|Event Rentals | | |

|Event Rentals | | |

|Hotel for wedding party | | |

|DAY morning |Groomsmen, Fathers, Ring & |- Try-on and pick-up your tux at Tux shop |Address and phone number of location |

| |Bible Bearers, Groom |- Do this on Wednesday morning because if it | |

| | |doesn’t fit then they have time to fix it | |

| |Bride |- Pick up flowers |Address and phone number of location |

| | |- Pick up rental items event rentals | |

| | |- Pick up napkins/silverware at caterer | |

|DAY, Date |

|Time |Participants |Event |Notes |

|DAY, Date |

|Time |Participants |Event |Notes |

|5-6PM |All (available) wedding party |Rehearsal at wedding location |Rehearsal location TBD |

|7:30PM |All (available) |Rehearsal dinner at restaurant name |Address and phone number of location |

| |Wedding party | | |

|DAY, Date |

|Time |Participants |Event |Notes |

|Friday Morning |Parents, Bridal Party, Groom, |Make sure all supplies are in designated cars and | |

| |Bride |will at wedding location | |

|9:00-11:00AM |Anyone Available |Pre-decorating |Location |

|2:00PM |Bride, Bridal Party, Moms |Appointment for getting nails done |Address and phone number of location |

|6:00PM |Bride, Bridal Party |Go to wedding party hotel | |

|DAY, Date – Wedding Day |

|Time |Participants |Event |Notes |

|Getting Ready |

|10:00 AM |Bride |Bridesmaids start getting ready |Move to wedding suite (down the |

| |Bridesmaids | |hall) |

| |Hair Dresser | | |

| |Makeup artist | | |

|12:00PM |Bride |Bride hair and makeup | |

|12:00PM |Groom |Getting Dressed | |

| |Groomsmen | | |

|Photographs |

|1:00PM |Photographer |Photographer’s Arrive |They will arrive at hotel and come |

| | | |to Bridal rooms |

|1:00-2:00PM |Bride/Bridal Party |Getting ready photos |At hotel |

| |Groom/Groomsmen | | |

|2:10PM |Bride/Groom |Leave hotel for reveal |- Location of reveal |

| |Bridal Parties | |- Bride/Groom to be in separate cars|

| | | |and Groom to arrive first |

|2:30-2:45PM |Caterer |All vendors arrive and get prepared to set up |- At wedding location (Specific) |

| |DJ |and be ready to go | |

| |Cake | | |

| |Florist | | |

| |Videographer | | |

|2:30PM |Bride & Groom |Reveal & Bride and Groom shots |Location |

| |Photographer | |Bridal/Groom parties come to watch |

| |Bridal/Groom Parties | | |

|2:45PM |Bridal/Groom Parties |Go back to wedding location to set up |Notes |

| | |snacks/supplies in bridal/groom rooms | |

| | |Help in reception hall in any way if free | |

|4:15PM |Wedding Party |Wedding Party Shots |Location |

| |Photographer | | |

|5:00PM |All wedding party |Hideaway/Relax/Snack |Bridal/Groom Rooms |

|Ceremony – 5:30-6:00PM |

|5:30PM |- Wedding Processional Party |- Ceremony Start Time |Location |

|5:40PM |- Wedding Processional Party |- Actual Ceremony Start Time |Location |

|Pre Reception |

|6:20PM |Bride/Groom |Sign Marriage Certificate |In Bridal room |

| |Maid of Honor/Best man | | |

| |Pastor | | |

|6:20PM |Families |Family Formal Photos |Location |

|6:20PM |All other guests |Passed Hors d'oeuvre |Location |

| | |Passed wine/open bar | |

|6:45PM |Bride & Groom |Entrance into reception |Location |

|Dinner |

|6:50PM |DJ |DJ announces Bride & Groom into the Reception |Dinner in Location |

| |Bridal Party |Pastor gives blessing for dinner | |

| |Pastor |DJ announces bridal party to go through buffet |DJ to excuse Bridal Party table, and|

| | |line |tell the reserved tables to follow |

| | |DJ & Photographers will go through at this time|after… |

| | | |And then he can either tell others, |

| | | |or free-for-all |

|7:00-8:00PM | |Dinner | |

|7:30PM |Toasters |Toasts | |

| | |Name (Best Man) (1), Name (Maid of honor) (2), | |

| | |Name (Matron of honor) (3) Name | |

| | |(Groomsmen/other) (4), Name (Father of the | |

| | |bride) (5), Name (Bride & Groom) (6) | |

|Dancing |

|7:50PM | - Bride & Groom |Cake Cutting | |

|7:55PM |Bride & Groom |Special Dances: | |

| |Father/Daughter |First Dance | |

| |Mother/Son |Father Daughter/Mother Son | |

| | |Money dance | |

| | |Garter/Bouquet Toss | |

|9:00PM |- DJ |Dance floor opens to all guests | |

|10:00PM |- Photographer |Photographers Departs | |

|11:00PM |DJ |Last songs played | |

| | |Clean up begins | |

|11:00PM-12:00AM | |Clean up everything | |

|DAY, Date – Pre Wedding Day Assignments |

|Time |Participants |Event |Notes |

|8:45AM |All setting up |Arrive at location |Bring the big ladders |

|9:00AM | |Start to set up pre-wedding decorations |Location |

| | |Notes/instructions for set up |Notes/instructions for set up |

| | |Notes/instructions for set up |Notes/instructions for set up |

| | |Notes/instructions for set up | |

|11:00AM | |Finish pre decorations | |

|DAY, Date – Wedding Day Assignments |

|Time |Assigned To |Task |Notes |

|Set up |

|2:45PM |All |Check in with location contact and begin to |Put someone responsible and |

| | |obtain rental items |organized on point (location |

| | |Meet in parking lot of wedding location and |contact) to help with the |

| | |start to unload items onto hand carts |delegation of this day. |

| | |Meet & greet vendors | |

|3:00PM |All |Begin setup!! |Needs to be finished by 5:15PM |

|Ceremony Area |

|3:00PM |1 person |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|Location | | | |

| |2 people |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

| |1 person |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

| |1 person |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

| |1 person (same as above) |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|5:15PM |2 people |Last Ceremony details | |

|Reception Area |

|3:00PM |- Location staff |Details of what needs to be done |Family/Friends can help if helps to|

| |- Caterer Staff | |expedite |

|GUEST TABLES |- Family/Friends help | | |

| |- 4+ people |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

| |2 people |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

| |-1 person |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

| |2 people |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|HEAD TABLE |2 people |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|3:00PM |2 people |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|3:00PM |Cake Baker |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|CAKE TABLE | | | |

|3:00PM |Caterer Staff |Set up bar and buffet tables in designated | |

| | |locations | |

|BAR/BUFFET | | | |

|Lobby area |

|3:00PM |2 people |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|GUEST BOOK TABLE | | | |

| |1 person |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|3:00PM |1 person |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|GIFT TABLE | | | |

|Clean up |

|7:00PM |4 people |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|RIGHT AFTER CEREMONY | | | |

| |2 people |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|10:30PM | - All |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|11:00PM |All |Details of what needs to be done |Who has what, get any additional |

| | | |info here |

|12:00AM | |BE FINISHED | |

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