FY2002 NFP Request for Proposals



|Enclosure 3A - Project Summary Form | | |

|NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS |

|Application for Wildland Urban Interface Fuels / Education and |

|Prevention / Community Planning for Fire Protection Projects |

| |

|Applicant |

|Applicant/Organization: |

|Crooked River Ranch Rural Fire Protection District |

|Phone: |FAX: |Email: |

|541-923-6776 |541-923-5247 |Crr_rfpd@ |

|Address (Street or P. O. Box, City, State, Zip): |

|7000 SW Shad Rd, Terrebonne, OR 97760-9250 |

|Project Coordinator |

|Project Coordinator (Name and Title): |

|Patrick Reitz, Chief |

|Organization/Jurisdiction: |

|Crooked River Ranch Rural Fire Protection District |

|Phone: |FAX: |Email: |

|541-923-6776 |541-923-5247 |Crr_rfpd@ |

|Project Information |

|Project Title: |

|Community-wide Wildland Urban Interface Fuels Reduction and/or Modification |

|Proposed Project Start Date: |Proposed Project End Date: |

|April 30, 2001 |December 31, 2005 |

|Federal Funding Request: |Total Project Funding: |

|$147,625 |$255,035 |

|Are you submitting multiple projects? If so, please explain and prioritize: No |

| |

|Brief Project Description: |

|To continue work on the project previously awarded grant monies through the National Fire Plan. |

|To reduce and/or modify the fuels available within the wildland urban interface and to reduce the perceived need for outdoor burning of waste to reduce the |

|likelihood of a catastrophic wildland fire. This would be accomplished through fuels treatment and community education; with community and local business |

|participation and cooperation; and interagency participation and cooperation. |

|To expand Wildland Urban Interface community education and outreach programs to better address prevention and preparation issues. |

|Project Location (latitude/longitude if applicable): |County: |Congressional District: |

|Crooked River Ranch RFPD, OR |Jefferson / Deschutes |2 - Rep. Greg Walden |

|Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4. |

|(1) Wildland Urban Interface Fuels Project |(3) Community Planning for Fire Protection Project |

|(2) Wildland Urban Interface Education and Prevention Project |(4) Fuels Utilization and Marketing Project |

|If the applicant is an unincorporated area, define the geographic area being represented: |

|Crooked River Ranch Rural Fire Protection District |

|Enclosure 3B (Page 1 of 3) - Project Narrative Description |

|Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page, single space, |

|12-pitch font. |

|Describe project including, but not limited to: |

|Address these items as |project location |project relationship to community or natural landscape fire plans |

|applicable: |project implementation |project time frames and income |

| |anticipated outcomes |specify types of activities and equipment used |

| |measures and reporting |amount or extent of actions (acres, number of homes, etc) |

| |interagency partners |environmental, cultural and historical resource requirements |

|Response: The Crooked River Ranch Rural Fire Protection District (CRR RFPD) is a nearly all-Volunteer Fire Department located in the high dessert of Central |

|Oregon. It serves a community with limited access and a serious Wildland Urban Interface (WUI) problem. |

|The District is isolated on a "peninsula" between the merging Crooked and Deschutes Rivers Canyons to the north, with only one paved access road to the south; |

|and is 90+% surrounded by Federal Lands belonging to the Bureau of Land Management (BLM) and the Crooked River National Grasslands (CRNG). In addition, a |

|portion of the adjacent BLM land is designated a Wilderness Study Area; portions of the Crooked and Deschutes Rivers are designated Wild and Scenic Waterways; |

|and both rivers are critical habitat to endangered Salmon and Trout species. |

|Like all of Central Oregon, the CRR RFPD is rapidly being developed. A voter-mandated fixed tax rate limits available financial resources, providing just enough|

|to address the daily operations of the District with a nearly all-volunteer fire department. The Grant Project allows for much needed wildland fire prevention |

|through actual fuels treatment and community education not otherwise available. |

|Work on the project was initiated in April of 2001, with the start of planning, coordinating, and community "buy-in", prior to receiving National Fire Plan |

|(NFP) funding in November, 2001. Since November, 2001: One full-time employee, designated Project Supervisor/Equipment Operator, has been hired; the equipment |

|purchased included a 4x4 tractor with a swing-arm flail mower and a 3-point hitch "tree cutter" mower attachment, a walk behind brush mower, chainsaw, and misc.|

|safety equipment; cooperative resolutions approved and working relationships built upon between community organizations and agencies through a series of public |

|meetings; road right-of-way survey completed and initial tree limbing and removal completed; survey, planning, and coordinating completed, and treatment work is|

|underway on several parcels of community property; meeting and planning work initiated for adjacent Federal Lands; with survey and planning work continuing for |

|remaining tracts of community property; and partnerships established with other NFP Grant recipients to trade equipment and services when possible to reduce |

|program expenses. Treatment includes the removal and/or modification of fuels and re-seeding where applicable to reduce the more flammable "light" fuels. |

|This project focuses on community-wide fuels reduction and/or modification, through actual fuels treatment, and community education over 3-5 year period. Its |

|effects are both immediate and long-lasting, reducing the threat of a catastrophic wildfire by reducing available fuels and sources of potential fires, and the |

|potential reliance on outside fire suppression resources. |

|Past efforts by the communtiy have focused on evacuation, suppression, and outside resources. The District has been actively pursuing change of that mindset to |

|"sheltering in place", self-empowerment, self-reliance, and reducing the need for outdoor burning of waste. |

|Throughout the project, community education efforts will be reinforced through newsletters, mailings, articles, presentations, and model property sites. In |

|addition to fuels reduction and modification, reducing the perceived need to use outdoor burning as a disposal method is emphasized. The addition of a part-time|

|WUI Planner/Educator by the District has enabled the District to expand the programs capabilities. |

|Working with both the BLM and the CRNG, the District will help reduce the fuel load on those areas immediately adjacent to it, reducing the threat of spread of |

|a wildfire, while protecting critical habitat. |

|The District enjoys strong working and cooperative relationships with all of the organizations and agencies it interfaces with, with the goal to make it safer |

|for all. This project aids not only the District, but the BLM and the CRNG toward protecting lives and property, but also preserving our way of life and |

|critical wildlife habitat. |

|Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria |

|Applications for funding must include narrative responses that address the following four criteria. Within each criterion, sub-criteria are listed in |

|descending order of importance. Limit your responses to the areas provided. |

|Reducing Fire Risk. (40 points)) |

|Describe how the proposal promotes reduction of risk in high hazard areas or communities, or natural landscapes. |

|Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety of communities. |

|To what extent does the project implement or create a cooperative (1) fuels treatment plan or (2) community fire strategy (include evidence of the plan if it |

|already exists)? |

|Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a qualified fuels education program |

|(e.g., FIREWISE). |

|Explain how the proposal (1) leads to, enhances or restores a local fire-adapted ecosystem, and/or (2) mitigates or leads to the mitigation of hazardous fuel |

|conditions. |

|How will the proposed treatments or programs be maintained in future years? |

|Response: This project reduces the risk of catastrophic wildfire by reducing the amount of fuels available and the likelihood of starting a wildland fire by |

|reducing the perceived need to use outdoor burning as a method of waste disposal. It will establish a cyclic and perpetual fuels treatment program, along with a|

|brush and paper-recycling program, providing both immediate and long-term results; reducing vegetation to a level that can be managed through routine |

|maintenance. Fire protection will be preventive in nature, with improved access to those areas with limited or no access due to excessive fuels. Because the |

|vegetation will be better controlled, habitat will be improved and preserved, protecting the soils from eroding into the watershed, and protecting endangered |

|fish and birds. Wood and brush recovered will be used for trails and mulch (controls moisture, reduces need for watering). The District fills a 5-acre site |

|throughout a year with wood, brush and other natural material as a result of a limited program now in place. Estimates indicate that a formal program as in this|

|project would collect five times the material annually. This project serves the CRR RFPD and those that utilize the adjacent Federal Lands. All told, it will |

|treat or affect approximately 35,000+ acres. No permits are necessary within the District, however protections are in place for threatened & endangered species.|

|The BLM and CRNG/USFS have begun assisting on those lands belonging to their respective agencies. The community organizations have formalized their support with|

|the adopting of cooperative resolutions and assisting with the project. This project combines with the education and awareness efforts through partnering with |

|Fire-Free. Additionally, Community Assistance Grant Program money though the State has been made available to treat individual private properties. |

| |

|Increasing local capacity. (30 points) |

|How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic activity? How many jobs are expected |

|to be created or retained and for how long (please distinguish between essentially year-round and seasonal jobs)? How will this proposal link to toher projects|

|(or proposed projects) to create year-round jobs? |

|To what extent will this project be offered to serve as a model for other communities or natural landscapes? |

|Will biomass or forest fuels be utilized; if so, in what manner and how much? |

|Response: The project has created 1 permanent full-time position and will create part-time per diem positions. The District has also partnered with the Heart of|

|Oregon Youth Corp to provide additional jobs and training to local youth. It provides for grinding and re-using of the natural material, and the recycling of |

|paper waste. The grindings would be used for local trails and mulch. Because of the expense and liability of owning and operating a large grinder, the District |

|has partnered with the homeowner’s assn. to share the expense of contracting for such a grinder. The other necessary equipment for the project has been or will |

|be purchased, rented or leased locally when possible; and local contractors hired to deliver services when possible. Non-profit community organizations operate |

|the collection at the community brush disposal area as a fundraiser for the respective organizations. |

|This project allows for wildland fire prevention not otherwise available due to limited financial resources and personnel. It takes the prevention, education, |

|utilization and protection plans already in place at local, state, and federal levels, and puts them into action emphasizing building and improving |

|relationships, and working cooperative partnerships. The project serves as a model using actual fuels treatment to reduce the likelihood of spread of a wildland|

|fire and protecting critical wildlife habitat; and encourages reducing outdoor burning of waste by using recycling as a means of disposal to reduce the threat |

|of a start of a wildland fire. This project further improves access to the limited water standpipe system and community property within the District and reduces|

|roadside fuels, again through fuels treatment, thus improving infrastructure. |

|Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria |

| |

|Increasing interagency and intergovernmental coordination. (15 Points) |

|Describe how this project implements a local intergovernmental strategy or plan, or creates such a plan. Describe the plan if it already exists. |

|Explain the level of cooperation, coordination or strategic planning through a “Local Coordination Group” for wildland fire activities, or among federal, state,|

|tribal, local government and community organizations. List the cooperators (a detailed list of cooperators will be required for projects that are funded). |

|Response: The project improves coordination of local organizations and both local and federal agencies through application of fuels treatment. It takes the |

|prevention, education, utilization and protection plans already in place at local, state, and federal levels, and puts them into action emphasizing building and|

|improving relationships, and working cooperative partnerships. The CRR RFPD is a target area for wildland fire concerns due to the limited access, limited |

|resources, developing WUI environment, adjacent federal lands, and critical wildlife habitat. |

|The District is working with the BLM, CRNG/USFS, CRR Club & Maintenance Association (property owners) Board of Directors and various departments and committees,|

|CRR Special Road District, Jefferson and Deschutes Counties Public Works Departments, CRR Riders (horse) Club, CRR Fire Volunteers and CRR Fire Auxiliary. The |

|project will also involve other community organizations including: Boy Scouts, Girl Scouts, 4-H, CRR Lions, CRR Chamber of Commerce, CRR Grange, CRR Seniors, |

|and Mariposa Garden Club. Additionally, the District is working with Project Impact and Fire-Free programs to provide education and information to the public. |

|The project requires both environmental and technical assistance from both the BLM and the CRNG/USFS with initial meetings already taking place. Possible |

|additional assistance from USF&WS and the Oregon Division of Fish & Wildlife may also be needed. Recreational lands as well as cattle grazing allotments and |

|critical wildlife habitat are involved. The District is also consulting with the Soil Conservation District for technical assistance and planning. |

| |

|Expanding Community Participation. (15 Points) |

|To what extent have interested individuals, groups, and communities been provided an opportunity to become informed and involved in this proposal? |

|Describe the extent of local support or opposition for the project, including any cost-sharing arrangements. |

|What are the environmental, social and educational benefits or concerns of the project? |

|Response: The District is attempting to regularly publish and mail a newsletter; in addition to articles submitted to 3 area newspapers and 3 other local |

|publications. The District has also partnered with Project Impact and Fire-Free to make information available to the community. All of these contain information|

|on wildland fire prevention. Members of the District also regularly attend community meetings and interagency meetings to network and “co-op” with individuals, |

|organizations, and agencies. |

|Support from both the community and adjacent agencies have been strong both in terms of principle and function. Community groups, individuals, and businesses |

|have contributed both financially with assistance in the form of volunteers, labor, and equipment, as have the homeowners association (CRR C&MA), Special Road |

|District, counties, and the Fire District Board, Volunteers, and Auxiliary. All are committed to reducing the likelihood of a catastrophic wildfire and |

|protecting both the District and adjacent lands. Both fuels treatment and community education will be cyclic and ongoing, supported by a cooperative effort by |

|those mentioned above. |

|See response to question #3 for additional information. |

|Enclosure 3C - Project Work Form |

| |

|Tasks |Time Frame |Responsible Party |

|Identify and mark boundaries of community property |Present – September, 2003 |CRR RFPD, CRR C&MA |

|Identify and mark boundaries of (CRR RFPD federal lands |June, 2002 – March, 2004 |BLM, CRNG, CRR RFPD, CRR C&MA |

|Environmental assessments of Federal Lands |June, 2002 – March, 2004 |BLM, CRNG |

|Roadside fuels reduction |Continuous |CRR RFPD, CRR SRD, CRR C&MA, HoOYC |

| | | |

| | |CRR RFPD, CRR C&MA, HoOYC |

|Community property fuel reduction |Present – December, 2005 | |

|Community Education & Outreach |Continuous |CRR RFPD |

|Federal lands fuel reduction |Fall, 2002 – December, 2005 |CRR RFPD, BLM, CRNG |

|Brush Disposal Area Operations – collection, composting, |Continuous |CRR RFPD, CRR C&MA, HoOYC |

|grinding, distribution | | |

|CRR SRD = Crooked River Ranch Special Road District |BLM = Bureau of Land Management |CRR RFPD = Crooked River Ranch Rural Fire |

| | |Protection District |

|HoOYC = Heart of Oregon Youth Corp |CRNG = Crooked River National Grasslands | |

| | |CRR C&MA = Crooked River Ranch Club & |

| | |Maintenance Association |

Top of Form

|Enclosure 3D Project Budget |

|Cost Category |Federal |Applicant |Partner 1 |Partner 2 |Total |

|Description |Agency | | | | |

|Personnel | | | | | |

|Supervisor/Operator – FT |$53, 000 | | | |$53,000 |

|Operator/Laborer (2) – PT |$11,000 | |$11, 000 |$6,500 |$28,500 |

|WUI Planner/Educator | |$22,000 | | |$22,000 |

|Subtotal |$64,000 | |$11,000 |$6,500 |$103,500 |

|Fringe Benefits | | | | | |

|Health Insurance |$8,625 |$3,910 | | |$12,535 |

|Subtotal |$8,625 |$3,910 | | |$12,535 |

|Travel | | | | | |

|Travel & Training | |$3,500 | | |$3,500 |

|Subtotal | |$3,500 | | |$3,500 |

|Equipment | | | | | |

|Fuels Treatment |$18,000 | | | |$18,000 |

|Other |$12,000 |$1,000 |$4,500 | |$17,500 |

|Subtotal |$30,000 |$1,000 |$4,500 | |$35,500 |

|Supplies | | | | | |

|Fuel, PPE, Misc. |$9,000 |$7,500 |$4,500 |$1,500 |$22,500 |

|Equipment Maintenance |$6,000 |$2,000 | | |$8,000 |

|Subtotal |$15,000 |$9,500 |$4,500 |$1,500 |$30,500 |

|Contractual | | | | | |

|Heart of Oregon Youth Corp |$10,000 | | | |$10,000 |

|Grazing Services |$8,000 | | | |$8,000 |

|Other |$12,000 | | | |$12,000 |

|Subtotal |$30,000 | | | |$30,000 |

|Other | | | | | |

|Admin., mailings, etc. | |$24,000 |$2,500 | |$26,500 |

|Community clean-up event | |$6,000 |$6,000 |$1,000 |$13,000 |

|Subtotal | |$30,000 |$8,500 |$1,000 |$39,500 |

|Total Costs |$147,625 |$69,910 |$28,500 |$9,000 |$255,035 |

|Project (Program) Income[1] | | | | | |

|(using deductive alternative) | | | | | |

-----------------------

[1] Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.

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