Federal Grants Tracking System - Florida Department of ...

FEDERAL GRANTS TRACKING SYSTEM

OFFICE OF POLICY AND BUDGET

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WHY DID WE DEVELOP THE FEDERAL GRANTS TRACKING SYSTEM?

? Section 216.103, Florida Statutes Charges state agencies to create and maintain an inventory of all programs which are partially or fully funded from federal sources.

? Section 216.212, Florida Statutes Charges The Executive Office of the Governor to establish a clearing house for federal programs and activities.

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HOW DID WE DEVELOP THE FEDERAL GRANTS TRACKING SYSTEM?

? Worked with Systems Design and Development in the Governor's Office to create a web- based tracking system

? System was designed to fulfill the statutory requirements placed on the agencies and EOG

o Create and maintain an inventory of all programs which are partially or fully funded from federal sources.

o Document and implement an internal process whereby information on all federal funds received, (or denied, including reasons for denial if readily discernible) can be collected, assimilated and evaluated as needed.

o Provide notification to the Executive Office of the Governor (EOG) before applying for a federal grant award.

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WHO IS IMPACTED?

All State Agencies

We have requested that all state agencies that receive federal grants enter information into the system. This includes:

? Executive Branch Agencies (Governor and Cabinet) ? Judicial Branch

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WHEN DO AGENCIES ENTER GRANT INFORMATION INTO THE FGTS?

? New Grant - The first time the agency has applied for or received a grant

? Renewal - The grant has been in existence and it is now up for renewal

? Existing Grant - The grant is already in existence

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WHAT DO AGENCIES REPORT IN THE FEDERAL GRANTS TRACKING SYSTEM?

? General information about the grant such as Grant Period and CFDA number

? A brief description of Program and/or Federal Award ? Fiscal impact to identify the funds appropriated for a grant as well as

the number and type of positions working on the program ? Impact of Non-Approval or Cessation

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WHAT HAVE WE ACCOMPLISHED?

? Information is now entered on all federal funds ? Meet statutory requirements ? Review grant applications before agencies apply ? Provides an easy and organized manner in which to collect, assimilate and

evaluate federal funds information

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FEDERAL GRANTS TRACKING SYSTEM

? For Training Needs

? Training Manual ? Training Video ? Contact Sharon Bragg at Systems Design and Development to

schedule hands-on training

? Questions....

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